Administrative Support IV
- Leduc, AB, Canada
Temporary
Applications open in a new tab.
Job details
- Job type
- Temporary
- Apply by
- Experience
- Knowledge and operation of Microsoft Outlook, Word, and Excel. 1 year scheduling experience.
- Posting language
- English
- Posted
Original job description
Your Opportunity:
The Administrative Support IV serves as a liaison between LCH and the Staffing Services Centre. The Administrative Support Liaison will work collaboratively with the Staffing Service Center to update the Environment for Scheduling Personnel (ESP) with any schedule changes and inform the other party as per established ESP timelines. The Liaison is responsible for communicating any staffing changes requiring adding or removing shifts from the console within the immediate needs window. The Liaison will meet weekly with the Managers and Staffing Services Center to review outstanding shifts, hot spots, assignments, vacancies, and leave reports. The Liaison is responsible for timekeeping tasks including the review of timecards, flowsheet, and entry of bank payouts in timecards. The Liaison will also assist the Managers with the coordination of vacation requests and mutual agreements as well as assisting with communication to staff. Strong communication and interpersonal skills are required. Courteous and pleasant telephone manners and proven organizational skills with the ability to prioritize work with minimal supervision required. Proven reliability and dependability required and the ability to work as a team in a fast-paced environment while adapting to frequent interruptions and shifting priorities. Responsibilities may also include helping with office duties such as laminating, preparing educational packages, answering phones, and faxing as needed.
Description:
As an Administrative Support IV, you will require advanced administrative or specialized skills and knowledge to support complex procedures, practices and initiatives within a department or program.
Classification: Administrative Support IV Union: AUPE GSS Unit and Program: Community Hospital Primary Location: Leduc Community Hospital Location Details: As Per Location Multi-Site: Not Applicable FTE: 1.00 Posting End Date: 20-OCT-2026 Temporary Employee Class: Temp F/T Benefits Date Available: 30-OCT-2026 Temporary End Date: 30-APR-2027 Hours per Shift: 7.75 Length of Shift in weeks: 4 Shifts per cycle: 20 Shift Pattern: Days, Evenings, Nights, Weekends Days Off: As Per Rotation Minimum Salary: $28.49 Maximum Salary: $34.62 Vehicle Requirement: Not Applicable
Required Qualifications:
Some post-secondary education.
Additional Required Qualifications:
Knowledge and operation of Microsoft Outlook, Word, and Excel. 1 year scheduling experience. Key responsibilities will include filling pre-booked and immediate shifts that result from staff vacation, leave of absence, illness and education leave; anticipating staffing needs and informing managers of shifts that require further attention; entering data for payroll; providing scheduling reports; detailing records and compiling/providing statistical information.
Preferred Qualifications:
Timekeeping/payroll experience. Knowledge of applicable collective agreements and pay codes. Experience working in a unionized, health care and/or 24/7 environment. Experience with AHS scheduling software WFM. Current experience working in an AHS centralized Staffing Service Center.
The Administrative Support IV serves as a liaison between LCH and the Staffing Services Centre. The Administrative Support Liaison will work collaboratively with the Staffing Service Center to update the Environment for Scheduling Personnel (ESP) with any schedule changes and inform the other party as per established ESP timelines. The Liaison is responsible for communicating any staffing changes requiring adding or removing shifts from the console within the immediate needs window. The Liaison will meet weekly with the Managers and Staffing Services Center to review outstanding shifts, hot spots, assignments, vacancies, and leave reports. The Liaison is responsible for timekeeping tasks including the review of timecards, flowsheet, and entry of bank payouts in timecards. The Liaison will also assist the Managers with the coordination of vacation requests and mutual agreements as well as assisting with communication to staff. Strong communication and interpersonal skills are required. Courteous and pleasant telephone manners and proven organizational skills with the ability to prioritize work with minimal supervision required. Proven reliability and dependability required and the ability to work as a team in a fast-paced environment while adapting to frequent interruptions and shifting priorities. Responsibilities may also include helping with office duties such as laminating, preparing educational packages, answering phones, and faxing as needed.
Description:
As an Administrative Support IV, you will require advanced administrative or specialized skills and knowledge to support complex procedures, practices and initiatives within a department or program.
Classification: Administrative Support IV Union: AUPE GSS Unit and Program: Community Hospital Primary Location: Leduc Community Hospital Location Details: As Per Location Multi-Site: Not Applicable FTE: 1.00 Posting End Date: 20-OCT-2026 Temporary Employee Class: Temp F/T Benefits Date Available: 30-OCT-2026 Temporary End Date: 30-APR-2027 Hours per Shift: 7.75 Length of Shift in weeks: 4 Shifts per cycle: 20 Shift Pattern: Days, Evenings, Nights, Weekends Days Off: As Per Rotation Minimum Salary: $28.49 Maximum Salary: $34.62 Vehicle Requirement: Not Applicable
Required Qualifications:
Some post-secondary education.
Additional Required Qualifications:
Knowledge and operation of Microsoft Outlook, Word, and Excel. 1 year scheduling experience. Key responsibilities will include filling pre-booked and immediate shifts that result from staff vacation, leave of absence, illness and education leave; anticipating staffing needs and informing managers of shifts that require further attention; entering data for payroll; providing scheduling reports; detailing records and compiling/providing statistical information.
Preferred Qualifications:
Timekeeping/payroll experience. Knowledge of applicable collective agreements and pay codes. Experience working in a unionized, health care and/or 24/7 environment. Experience with AHS scheduling software WFM. Current experience working in an AHS centralized Staffing Service Center.
More about this job
Responsibilities
Coordinate with the Staffing Services Centre to update schedules, fill pre-booked and immediate shifts, communicate staffing changes, and report staffing needs to managers. Review timecards and flowsheets, enter payroll data and bank payouts, prepare scheduling and statistical reports, and assist with vacation requests and office duties.
Requirements
Requires some post-secondary education, knowledge of Microsoft Outlook, Word, and Excel, and one year of scheduling experience. Strong communication, organization, reliability, and teamwork are required; timekeeping or payroll experience and familiarity with collective agreements, pay codes, healthcare scheduling, and AHS WFM are preferred.
Skills
- Staff Scheduling
- Timekeeping
- Payroll Data Entry
- Microsoft Outlook
- Microsoft Word
- Microsoft Excel
- Scheduling Reports
- Statistical Reporting
- Communication
- Interpersonal Skills
- Organization
- Prioritization
- Teamwork
- Collective Agreements
- Pay Codes
- WFM Scheduling Software
Visa sponsorship
Not detected in the job text
Categories
- Administrative
- Human Resources
- Healthcare
Keywords
- Staff Scheduling
- Immediate Shift Coverage
- Staffing Services Centre
- Environment for Scheduling Personnel
- Timekeeping
- Timecards
- Flowsheets
- Payroll Data Entry
- Bank Payouts
- Scheduling Reports
- Statistical Information
- Vacation Requests
- Collective Agreements
- Pay Codes
- Microsoft Outlook
- Microsoft Word
- Microsoft Excel
- AHS WFM
- Unionized Environment
- Healthcare
- 24/7 Operations
- Staffing Vacancies
- Leave Reports
- Shift Coordination