Administrative Support IV
- Calgary, AB, Canada
- Greater Calgary Metropolitan Area, Canada
Full-time
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Job details
- Job type
- Full-time
- Apply by
- Experience
- Equivalent experience of 3 years at an intermediate executive administrative level may be considered.
- Posting language
- English
- Posted
Original job description
Your Opportunity:
The Department of Pediatrics has an exciting opportunity for an Administrative Support IV to join our Neonatal Intensive Care Unit (NICU) Database team working out of the Alberta Children’s Hospital. This specialized team plays a vital role in supporting neonatal care, research, and quality improvement initiatives by maintaining comprehensive and accurate patient data. The incumbent will be responsible for transferring critical patient information from Connect Care into a provincial neonatal database. Data is collected from Level II and Level III NICU sites across Calgary, with Level III information contributing to a national database that supports newborn critical care research and outcomes monitoring across Canada. The accuracy and integrity of this data are essential. Physicians, clinicians, and researchers rely on this information to identify trends, evaluate health outcomes, support research initiatives, and ultimately improve the quality of care provided to vulnerable newborns and their families. Therefore, success in this role requires strong attention to detail, an understanding of medical terminology, and a commitment to accuracy. The ideal candidate is organized, methodical, and able to maintain focus and precision while performing repetitive tasks. They must be able to work independently while contributing to a collaborative and supportive team environment. Regular hours are Monday through Friday, 8:00 a.m. to 4:15 p.m. This position offers a hybrid work arrangement, with the opportunity to work remotely one day per week following completion of orientation and training. To ensure your skills and qualifications are considered, a current resume and cover letter are required.
Description:
As an Administrative Support IV, you will require advanced administrative or specialized skills and knowledge to support complex procedures, practices and initiatives within a department or program.
Classification: Administrative Support IV Union: AUPE GSS Unit and Program: Department of Pediatrics, Newborn Critical Care Primary Location: Foothills Medical Centre Location Details: Eligible to work hybrid (on/off site) within Alberta Multi-Site: Multisite FTE: 1.00 Posting End Date: 29-OCT-2026 Employee Class: Regular Full Time Date Available: 16-NOV-2026 Hours per Shift: 7.75 Length of Shift in weeks: 2 Shifts per cycle: 10 Shift Pattern: Days Days Off: Saturday/Sunday Minimum Salary: $28.49 Maximum Salary: $34.62 Vehicle Requirement: Not Applicable
Required Qualifications:
Some post-secondary education.
Additional Required Qualifications:
Equivalent experience of 3 years at an intermediate executive administrative level may be considered. Attention to detail, accuracy, and time management. Strong communication skills. A minimum intermediate competency in Connect Care, Microsoft Office Suite and Sharepoint Online. Demonstrated ability to handle confidential information with appropriate tact and diplomacy.
Preferred Qualifications:
2 Years of full-time experience in an intermediate administrative capacity in a Health Care setting. Experience supporting medical education, clinical research, healthcare databases, or data management activities would be considered an asset.
The Department of Pediatrics has an exciting opportunity for an Administrative Support IV to join our Neonatal Intensive Care Unit (NICU) Database team working out of the Alberta Children’s Hospital. This specialized team plays a vital role in supporting neonatal care, research, and quality improvement initiatives by maintaining comprehensive and accurate patient data. The incumbent will be responsible for transferring critical patient information from Connect Care into a provincial neonatal database. Data is collected from Level II and Level III NICU sites across Calgary, with Level III information contributing to a national database that supports newborn critical care research and outcomes monitoring across Canada. The accuracy and integrity of this data are essential. Physicians, clinicians, and researchers rely on this information to identify trends, evaluate health outcomes, support research initiatives, and ultimately improve the quality of care provided to vulnerable newborns and their families. Therefore, success in this role requires strong attention to detail, an understanding of medical terminology, and a commitment to accuracy. The ideal candidate is organized, methodical, and able to maintain focus and precision while performing repetitive tasks. They must be able to work independently while contributing to a collaborative and supportive team environment. Regular hours are Monday through Friday, 8:00 a.m. to 4:15 p.m. This position offers a hybrid work arrangement, with the opportunity to work remotely one day per week following completion of orientation and training. To ensure your skills and qualifications are considered, a current resume and cover letter are required.
Description:
As an Administrative Support IV, you will require advanced administrative or specialized skills and knowledge to support complex procedures, practices and initiatives within a department or program.
Classification: Administrative Support IV Union: AUPE GSS Unit and Program: Department of Pediatrics, Newborn Critical Care Primary Location: Foothills Medical Centre Location Details: Eligible to work hybrid (on/off site) within Alberta Multi-Site: Multisite FTE: 1.00 Posting End Date: 29-OCT-2026 Employee Class: Regular Full Time Date Available: 16-NOV-2026 Hours per Shift: 7.75 Length of Shift in weeks: 2 Shifts per cycle: 10 Shift Pattern: Days Days Off: Saturday/Sunday Minimum Salary: $28.49 Maximum Salary: $34.62 Vehicle Requirement: Not Applicable
Required Qualifications:
Some post-secondary education.
Additional Required Qualifications:
Equivalent experience of 3 years at an intermediate executive administrative level may be considered. Attention to detail, accuracy, and time management. Strong communication skills. A minimum intermediate competency in Connect Care, Microsoft Office Suite and Sharepoint Online. Demonstrated ability to handle confidential information with appropriate tact and diplomacy.
Preferred Qualifications:
2 Years of full-time experience in an intermediate administrative capacity in a Health Care setting. Experience supporting medical education, clinical research, healthcare databases, or data management activities would be considered an asset.
More about this job
Responsibilities
Transfer critical patient information from Connect Care into the provincial neonatal database, ensuring the data is accurate and complete. Support neonatal care, research, and quality improvement by maintaining data used for clinical outcomes monitoring and research initiatives.
Requirements
Some post-secondary education is required, although three years of equivalent intermediate executive administrative experience may be considered. Candidates need strong attention to detail, accuracy, time management, communication, confidentiality, and at least intermediate competency in Connect Care, Microsoft Office Suite, and SharePoint Online; healthcare administrative experience is preferred.
Skills
- Attention To Detail
- Data Accuracy
- Time Management
- Communication
- Medical Terminology
- Connect Care
- Microsoft Office Suite
- SharePoint Online
- Confidential Information Handling
- Administrative Support
- Data Management
- Organization
- Independent Work
- Team Collaboration
- Tact And Diplomacy
Visa sponsorship
Not detected in the job text
Categories
- Administrative
- Healthcare
- Data & Analytics
- Science & Research
Keywords
- Connect Care
- Microsoft Office Suite
- SharePoint Online
- Neonatal Intensive Care Unit
- Newborn Critical Care
- Provincial Neonatal Database
- National Database
- Patient Data
- Medical Terminology
- Data Entry
- Data Accuracy
- Data Integrity
- Data Management
- Clinical Research
- Quality Improvement
- Health Outcomes Monitoring
- Healthcare Administration
- Confidential Information
- Administrative Support
- Executive Administration
- Time Management
- Communication
- Attention To Detail
- Medical Education