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Added 8 hours ago
CO
Administrative Assistant 3 - Records
City of Saint John
Saint John, NB
- Full-time
Under the general supervision of the Information Services Coordinator, this permanent position is responsible for submissions of reports to Statistics Canada and the provision of condensed…
Added 8 hours ago
CO
Growth Coordinator
City of Saint John
Saint John, NB
- Full-time
The Growth Coordinator is responsible for the coordination and implementation of key strategies, actions, and operations to improve growth outcomes for the City of Saint John. Housed within…
Added 9 hours ago
R|
Clinical Research Coordinator - Nurse
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
Investigational drug administration (PO, SC, IV)+ Instruct Participant on self-administration of Investigational product when applicable (10%),
Added 17 hours ago
GT
Customer Service and Communications Coordinator
Guardian Tanks
Saint-Quentin, NB
- Full-time
Minimum of 5 years of relevant experience in customer service, administration, or coordination.
Added 18 hours ago
HP
Real Estate Administrative Assistant / Transaction Coordinator
Haupt Phaneuf Real Estate Team
AB · Edmonton, AB
- Full-time
Added 18 hours ago
PS
Casual Administrative Assistants
Prairie South School Division #210
Moose Jaw, SK
- Full-time
A minimum of one (1) year post-secondary education in a related field such as business administration or office administration
Added 19 hours ago
AH
Licensed Practical Nurse
Alberta Health Services
Leduc, AB
- Part-time
…quicker recovery and discharge times. Acting as an advocate, coordinator and liaison for the patient, the LPN identifies needs and sets priorities in collaboration with the…
Added 21 hours ago
Conference and Events Coordinator
University of Saskatchewan
Saskatoon, SK
The conference and events coordinator provides administrative and coordination support for secretariat services delivered under contract with the Canadian Association for University…
Added 22 hours ago
UO
Program Administrator, Clinical Skills
University of Victoria
Victoria, BC
- Full-time
…collaboratively with the Clinical Skills Site Director, Patient Programs Coordinator and other program staff. The incumbent also liaises with faculty and staff at the UBC Faculty of…
Added 22 hours ago
TC
Bilingual Talent Acquisition & Onboarding Coordinator
Toromont Cat
Concord, ON
- Full-time
Toromont Cat is seeking a detail‑oriented, people‑focused Bilingual Talent Acquisition/Onboarding Coordinator to join our Human Resources team. This role supports an engaging recruitment…
Added 1 day ago
T
Administrative Assistant- Clinic Coordinator
talkandthrive
Toronto, ON
- Part-time
Added 1 day ago
PP
Career Development Practitioner / Information Resource Specialist
People Plus Consulting Limited
Halifax, NS · Greater Halifax Metropolitan Area
- Full-time
…community partners. Under the direction of the Group and Resource Coordinator, they will be expected…
Added 1 day ago
WC
Service Coordinator
Wiseworth Canada Industries Ltd.
Surrey, BC
- Full-time
We're looking for a friendly, organized, and customer-focused Service Coordinator to join our Lower Mainland service team, based at our head office in Surrey, BC.
Added 1 day ago
CH
Registered Nurse - Emergency
Covenant Health Canada
AB · Edmonton, AB
- Full-time
…progress and patient/resident response. Acting as an advocate, coordinator and liaison for the patient/resident, the RN identifies needs and sets priorities in collaboration with the…
Added 1 day ago
OI
Admissions Advisor & Outreach Coordinator
Oxford International
Vancouver, BC
- $48,000 to $52,000 CAD / year
- Full-time
…Marketing and Outreach, the Admissions & Community Outreach Coordinator will lead direct-to-consumer (DTC) recruitment efforts and activity to help meet sales targets for our growing…
Added 1 day ago
OI
Admissions Advisor & Outreach Coordinator
Oxford International Education Group
Vancouver, BC
- $48,000 to $52,000 CAD / year
- Full-time
…Marketing and Outreach, the Admissions & Community Outreach Coordinator will lead direct-to-consumer (DTC) recruitment efforts and activity to help meet sales targets for our growing…
Added 1 day ago
R
Real Estate Team Operations & CRM Coordinator
Remax
Calgary, AB
- Full-time
Please send your resume and a brief cover letter outlining your experience with CRM systems, administration, and process improvement.
Added 1 day ago
NE
Administrative Assistant #26-36
North Eastern Ontario Family and Children's Services (NEOFACS)
Kapuskasing, ON
- $45,073 to $53,691 CAD / year
- Contract
Post-secondary education in an Office Administration Program or equivalent education, training and work experience. Previous work experience in office administration is an asset.
Added 1 day ago
Addiction Support Worker
Indwell
Cambridge, ON
…encouraging housing stability. These supports may include: medication administration, apartment checks, community events, and other supports as…
Added 1 day ago
AH
Registered Nurse
Alberta Health Services
Calgary, AB · Greater Calgary Metropolitan Area
- Part-time
…Scientific Director of SCIC, the RN functions as a Research Nurse/Coordinator, supporting leading-edge research focused on advanced cardiac MRI, cardiac remodeling, and image-guided…
Added 1 day ago
AH
Administrative Support IV
Alberta Health Services
AB · Greater Edmonton Metropolitan Area
- Temporary
…requests and authorizations, missed visits, wait times, client, coordinator and provider concerns. Duties include but are not limited to : data entry, collecting and organizing information…
Added 1 day ago
RD
Accounting Clerk
Regional District of Nanaimo
BC · British Columbia, Canada
- Full-time
…performing concierge and reception duties at the Regional District Administration…
Added 1 day ago
OL
Educational Coordinator
Oxford Learning Centres Inc.
AB · Edmonton, AB
- Part-time
…Winterburn are looking for a dynamic and motivated Education Coordinator to help students find their way to a better school…
Added 1 day ago
CL
HR Generalist
Charger Logistics Inc
Brampton, ON
- Full-time
2–4 years of HR Generalist or HR Coordinator experience.
Added 1 day ago
E
Assignment Coordinator - Casual
Extendicare
Toronto, ON
- Part-time
As an Assignment Coordinator, you will act as the primary point of contact for clients and field staff, offering superior customer service skills as you match clients in need of care to…

Alberta Health Services

Administrative Support IV

AB, Canada
Greater Edmonton Metropolitan Area, Canada

Temporary

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Job details

Job type: Temporary
Apply by: Nov 23, 2026
Posting language: English
Posted: Oct 24, 2026

Original job description

Your Opportunity:

ALA is dedicated to Enhancing Care in the Community, helping people be healthy, well and independent in their homes and communities. For more information Assisted Living Alberta. Edmonton Zone Continuing Care provides services through five main program areas: Home Living, Supportive Living, Facility Living, Transition Services and Palliative Care. Continuing Care has an immediate opening for an Administrative Support IV. This role involves working with a diverse team of individuals using a variety of information systems such as Workforce Management (WFM) & Connect Care to complete complex and urgent staff scheduling tasks within short timelines in a busy office environment. The AS IV is responsible for communicating, collaborating and working cooperatively with Case Managers and contracted agencies to ensure support service requests are processed in a timely manner. The AS IV will respond to inquiries and contractors regarding referrals and support services. In addition, the ASIV will input data, maintain referral records and statistics, and run reports relative to service requests and authorizations, missed visits, wait times, client, coordinator and provider concerns. Duties include but are not limited to : data entry, collecting and organizing information for confidential reports, communicating with internal and external stakeholders, filing, photocopying, faxing, and assisting with other department processes, as required. The successful candidate will have the ability to establish priorities, proactively identify problems and issues of concern, and initiate problem resolutions. Roles and duties include: Sitting for extended periods. Listing office/medical supplies and equipment weighing up to 30 lbs. Using repetitive motions. Lifting, bending, reaching, and standing for prolonged periods.

Description:

As an Administrative Support IV, you will require advanced administrative or specialized skills and knowledge to support complex procedures, practices and initiatives within a department or program.

Transition Company: Assisted Living Alberta Classification: Administrative Support IV Union: AUPE GSS Unit and Program: Staffing and Business Support Primary Location: Seventh Street Plaza Location Details: As Per Location Multi-Site: Not Applicable FTE: 1.00 Posting End Date: 30-OCT-2026 Temporary Employee Class: Temp F/T Benefits Date Available: 09-NOV-2026 Temporary End Date: 31-AUG-2027 Hours per Shift: 7.75 Length of Shift in weeks: 12 Shifts per cycle: 60 Shift Pattern: Days, Evenings, Weekends Days Off: As Per Rotation Minimum Salary: $28.49 Maximum Salary: $34.62 Vehicle Requirement: Not Applicable

Required Qualifications:

Some post-secondary education.

Additional Required Qualifications:

Minimum of 1 year experience working with Workforce Management System. At the time of interview, you may be required to demonstrate your computer knowledge and proficiency by completing a hands-on assessment. You must demonstrate sufficient typing speed to meet workload demand and navigate through various computer programs including Microsoft Office (Word, Excel, Access, PowerPoint), Visio, Outlook and Internet. Minimum of 3 years secretarial experience preferably in a health-related environment. A combination of education and experience will be considered. Excellent oral and written communication skills. Must demonstrate excellent organizational and decision-making skills with the ability to work independently and prioritize effectively. Excellent time management skills. Ability to take initiative and handle a variety of assignments with attention to detail. Excellent aptitude for interpersonal relations combined with an ability to interact with senior management and other team members in a professional and efficient manner. An excellent attendance record, reliability, and personal suitability must be demonstrated through your employment record or references. Physical demands of the job include Sitting for extended periods, listing office/medical supplies and equipment weighing up to 30 lbs., using repetitive motions, lifting, bending, reaching, and standing for prolonged periods.

Preferred Qualifications:

Preference may be given to candidates that have a finance or accounting designation. Familiarity with the Continuing Care program. Familiarity with ALA policies and procedures. Familiarity with Connect Care and Homefirst. 2 to 3 years related health care experience in scheduling and coordinating. Minimum of 1 year experience applying terms and conditions of the various Collective Agreements.

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More about this job

Responsibilities

Coordinate complex and urgent staff scheduling and process support service requests in collaboration with case managers and contracted agencies. Maintain referral data and records, prepare reports, respond to inquiries, and provide general administrative support to the department.

Requirements

Requires some post-secondary education, at least one year of Workforce Management System experience, and at least three years of secretarial experience, preferably in a health-related setting; equivalent combinations of education and experience may be considered. Candidates need strong computer, communication, organizational, decision-making, and time-management skills, with familiarity with health-care scheduling and collective agreements preferred.

Skills

Staff Scheduling
Workforce Management Systems
Connect Care
Data Entry
Referral Records Management
Report Preparation
Microsoft Office
Visio
Communication
Organization
Decision-Making
Time Management
Prioritization
Problem Resolution
Confidential Records Handling

Visa sponsorship

Not detected in the job text

Keywords

Assisted Living Alberta
Continuing Care
Workforce Management
WFM
Connect Care
Homefirst
Staff Scheduling
Case Management
Contracted Agencies
Support Services
Referral Records
Service Authorizations
Missed Visits
Wait Times
Confidential Reports
Data Entry
Microsoft Word
Microsoft Excel
Microsoft Access
Microsoft PowerPoint
Visio
Outlook
Collective Agreements
Health Care
Administrative Support

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