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Added 1 min ago
JI
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- Full-time
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Alberta Health Services

Administrative Support IV

Calgary, AB, Canada
Greater Calgary Metropolitan Area, Canada

Classification: Administrative Support IV Union: AUPE GSS Unit and Program: PLC ADMINISTRATION Primary Location: Peter Lougheed Centre Location Details: As Per Location Multi-Site: Not Applicable FTE: 1.00 Posting End Date: 04-NOV-2026 Temporary Employee Class: Temp F/T Benefits Date Available: 30-NOV-2026 Temporary End Date: 30-NOV-2027 Hours per Shift: 7.75 Length of Shift in weeks: 4 Shifts per cycle: 20 Shift Pattern: Days Days Off: Saturday/Sunday Minimum Salary: $28.49 Maximum Salary: $34.62 Vehicle Requirement: Not Applicable · Temporary

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Job details

Pay: Classification: Administrative Support IV Union: AUPE GSS Unit and Program: PLC ADMINISTRATION Primary Location: Peter Lougheed Centre Location Details: As Per Location Multi-Site: Not Applicable FTE: 1.00 Posting End Date: 04-NOV-2026 Temporary Employee Class: Temp F/T Benefits Date Available: 30-NOV-2026 Temporary End Date: 30-NOV-2027 Hours per Shift: 7.75 Length of Shift in weeks: 4 Shifts per cycle: 20 Shift Pattern: Days Days Off: Saturday/Sunday Minimum Salary: $28.49 Maximum Salary: $34.62 Vehicle Requirement: Not Applicable
Job type: Temporary
Apply by: Nov 28, 2026
Experience: Minimum 2 year experience providing administrative support in a medical or acute care setting within last 2 years.
Posting language: English
Posted: Oct 29, 2026

Original job description

Your Opportunity:

The Peter Lougheed Centre (PLC) is seeking a highly organized, adaptable and professional Administrative Support IV to join our Administration team. This position plays an important role in supporting daily site operations, providing administrative, receptionist and operational support to site leadership, staff, patients and visitors. As a key member of the Administration team, you will greet and assist visitors, triage incoming calls and inquiries, and coordinate requests with appropriate departments. Responsibilities include, but not limited to, scheduling meetings, preparing agendas, recording minutes, managing calendars and email distribution lists, preparing correspondence and presentations, and ensuring timely follow-up on assigned administrative priorities. This role also supports facility coordination, including meeting room bookings, maintenance requests and site on-call room bookings. the Admin IV will assist with equipment and supply requests, coordinate wheelchair availability at main entrances, maintain Administration-supported spaces and liaise with Facilities, IT, Distribution and other departments to address operational and equipment needs. Additional responsibilities include, but not limited to, managing IT service requests, maintaining assigned confidential administrative records, coordinating secure document disposal and ensuring accurate documentation in accordance with established procedures. The successful candidate will demonstrate excellent communication, organizational and problem-solving skills, sound judgment and the ability to independently manage competing priorities in a fast-paced healthcare environment. Professionalism, discretion, empathy and a collaborative approach are essential when responding to sensitive situations and supporting the diverse needs of the PLC community.

Description:

As an Administrative Support IV, you will require advanced administrative or specialized skills and knowledge to support complex procedures, practices and initiatives within a department or program.

Classification: Administrative Support IV Union: AUPE GSS Unit and Program: PLC ADMINISTRATION Primary Location: Peter Lougheed Centre Location Details: As Per Location Multi-Site: Not Applicable FTE: 1.00 Posting End Date: 04-NOV-2026 Temporary Employee Class: Temp F/T Benefits Date Available: 30-NOV-2026 Temporary End Date: 30-NOV-2027 Hours per Shift: 7.75 Length of Shift in weeks: 4 Shifts per cycle: 20 Shift Pattern: Days Days Off: Saturday/Sunday Minimum Salary: $28.49 Maximum Salary: $34.62 Vehicle Requirement: Not Applicable

Required Qualifications:

Some post-secondary education.

Additional Required Qualifications:

Completion of post-secondary education (e.g. course(s) in business administration, medical office assistant), or other related fields. Minimum 2 year experience providing administrative support in a medical or acute care setting within last 2 years. Organizational, time management and prioritization skills. Demonstrated strong written and verbal communication skills. Proficiency using MS Office programs such as Word, Excel, PowerPoint, Visio; Teams; Zoom; Outlook Calendar & Email and Adobe. Proficiency in the use of computers and AHS Financial and Human Resource Management Systems (e.g. iExpense, MarkView, Oracle, e-People, WFM,)

Preferred Qualifications:

Ability to function independently and be directly responsible for appropriate projects/initiatives as required. Working knowledge of Alberta Health Services systems and processes, department and/or divisional policies and procedures. Strong interpersonal and organizational skills. Excellent written and oral communication skills and attention to detail.

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More about this job

Responsibilities

Provide administrative, reception, and operational support to site leadership, staff, patients, and visitors, including managing inquiries, meetings, calendars, correspondence, and follow-up. Coordinate facility and equipment needs, IT requests, supplies, confidential records, and secure document disposal while liaising with relevant departments.

Requirements

Requires post-secondary education in business administration, medical office assistance, or a related field, plus at least two years of recent administrative support experience in a medical or acute care setting. Candidates must have strong communication, organization, time-management, and prioritization skills, proficiency with specified office software and AHS financial and human resource systems, and the ability to work independently.

Skills

Administrative Support
Reception
Call Triage
Meeting Coordination
Calendar Management
Written Communication
Verbal Communication
Organization
Time Management
Prioritization
Problem-Solving
Confidential Records Management
Facility Coordination
Microsoft Office
Alberta Health Services Systems
Attention to Detail

Visa sponsorship

Not detected in the job text

Keywords

Administrative Support
Medical Office Assistant
Business Administration
Acute Care
Reception
Call Triage
Meeting Agendas
Meeting Minutes
Calendar Management
Email Distribution Lists
Correspondence
Presentations
Facility Coordination
Meeting Room Bookings
Maintenance Requests
IT Service Requests
Confidential Records
Secure Document Disposal
Microsoft Word
Microsoft Excel
Microsoft PowerPoint
Microsoft Visio
Microsoft Teams
Zoom
Outlook
Adobe
iExpense
MarkView
Oracle
e-People

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