Administrative Support IV
- Lethbridge, AB, Canada
Temporary
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Job details
- Job type
- Temporary
- Apply by
- Experience
- Minimum 1 year Payroll and scheduling experience.
- Posting language
- English
- Posted
Original job description
Your Opportunity:
The Administrative Support IV :Scheduling & Payroll position provides specialized administrative assistance for the Home Care management teams within Assisted Living Alberta, reporting directly to the Manager of Ambulatory Clinics and Administration. Working under minimal guidance, Administrative Support IV applies advanced payroll and scheduling skills and sound judgment to support operational effectiveness across multiple programs. This role is distinguished from lower levels by a higher degree of independence, decision-making, and specialization requiring proficiency developed through education and extensive on-the-job experience. Key Responsibilities as Directed and Required by Leadership: Staff Scheduling: Fill immediate and future shifts due to vacations, leaves of absence, illness, and education leave. Build, update, and manage master staff rotations and schedules. Anticipate staffing shortages and alert managers to areas needing coverage. Communicate shift changes and schedules to staff and multidisciplinary teams Staff Payroll: Enter and verify employee time and pay data accurately. Resolve timekeeping and pay code discrepancies. Apply rules, provisions, and pay codes from applicable healthcare union collective agreements. Compile and submit payroll documentation within strict organizational deadlines. Supports onboarding, orientation, and training coordination for new team members. Assists managers with staffing documentation, recruitment coordination, and HR form processing. Maintains confidentiality and discretion in handling sensitive personnel and client information. Provides back-up or cross-coverage support to other administrative staff as required during absences or workload peaks.
Description:
As an Administrative Support IV, you will require advanced administrative or specialized skills and knowledge to support complex procedures, practices and initiatives within a department or program.
Transition Company: Assisted Living Alberta Classification: Administrative Support IV Union: AUPE GSS Unit and Program: Integrated Home Care Primary Location: Melcor Centre Location Details: As Per Location Multi-Site: Not Applicable FTE: 1.00 Posting End Date: 09-NOV-2026 Temporary Employee Class: Temp F/T Benefits Date Available: 07-DEC-2026 Temporary End Date: 30-JUL-2027 Hours per Shift: 7.75 Length of Shift in weeks: 5 Shifts per cycle: 25 Shift Pattern: Days Days Off: Saturday/Sunday Minimum Salary: $28.49 Maximum Salary: $34.62 Vehicle Requirement: Not Applicable
Required Qualifications:
Some post-secondary education.
Additional Required Qualifications:
Minimum 1 year Payroll and scheduling experience. A working knowledge of the various applicable collective agreements and pay codes. A strong working knowledge of Microsoft Office, Outlook, Word and Excel. Previous experience in a unionized environment preferred. Apply terms and conditions of the Collective Agreement to schedule staff for shifts including assigning relief staff.
Preferred Qualifications:
The Administrative Support IV :Scheduling & Payroll position provides specialized administrative assistance for the Home Care management teams within Assisted Living Alberta, reporting directly to the Manager of Ambulatory Clinics and Administration. Working under minimal guidance, Administrative Support IV applies advanced payroll and scheduling skills and sound judgment to support operational effectiveness across multiple programs. This role is distinguished from lower levels by a higher degree of independence, decision-making, and specialization requiring proficiency developed through education and extensive on-the-job experience. Key Responsibilities as Directed and Required by Leadership: Staff Scheduling: Fill immediate and future shifts due to vacations, leaves of absence, illness, and education leave. Build, update, and manage master staff rotations and schedules. Anticipate staffing shortages and alert managers to areas needing coverage. Communicate shift changes and schedules to staff and multidisciplinary teams Staff Payroll: Enter and verify employee time and pay data accurately. Resolve timekeeping and pay code discrepancies. Apply rules, provisions, and pay codes from applicable healthcare union collective agreements. Compile and submit payroll documentation within strict organizational deadlines. Supports onboarding, orientation, and training coordination for new team members. Assists managers with staffing documentation, recruitment coordination, and HR form processing. Maintains confidentiality and discretion in handling sensitive personnel and client information. Provides back-up or cross-coverage support to other administrative staff as required during absences or workload peaks.
Description:
As an Administrative Support IV, you will require advanced administrative or specialized skills and knowledge to support complex procedures, practices and initiatives within a department or program.
Transition Company: Assisted Living Alberta Classification: Administrative Support IV Union: AUPE GSS Unit and Program: Integrated Home Care Primary Location: Melcor Centre Location Details: As Per Location Multi-Site: Not Applicable FTE: 1.00 Posting End Date: 09-NOV-2026 Temporary Employee Class: Temp F/T Benefits Date Available: 07-DEC-2026 Temporary End Date: 30-JUL-2027 Hours per Shift: 7.75 Length of Shift in weeks: 5 Shifts per cycle: 25 Shift Pattern: Days Days Off: Saturday/Sunday Minimum Salary: $28.49 Maximum Salary: $34.62 Vehicle Requirement: Not Applicable
Required Qualifications:
Some post-secondary education.
Additional Required Qualifications:
Minimum 1 year Payroll and scheduling experience. A working knowledge of the various applicable collective agreements and pay codes. A strong working knowledge of Microsoft Office, Outlook, Word and Excel. Previous experience in a unionized environment preferred. Apply terms and conditions of the Collective Agreement to schedule staff for shifts including assigning relief staff.
Preferred Qualifications:
More about this job
Responsibilities
Manage staff schedules and rotations, arrange shift coverage, and communicate schedule changes across Home Care programs. Process and verify payroll, resolve timekeeping discrepancies, apply collective agreement rules, and support onboarding and other administrative staffing tasks.
Requirements
Requires some post-secondary education, at least one year of payroll and scheduling experience, and working knowledge of applicable collective agreements and pay codes. Strong Microsoft Office skills are required; experience in a unionized environment is preferred.
Skills
- Staff Scheduling
- Payroll Processing
- Timekeeping
- Pay Code Application
- Collective Agreement Interpretation
- Microsoft Office
- Microsoft Outlook
- Microsoft Word
- Microsoft Excel
- Staffing Coordination
- Recruitment Coordination
- Onboarding
- Training Coordination
- Confidentiality
- Administrative Support
Visa sponsorship
Not detected in the job text
Categories
- Administrative
- Healthcare
- Human Resources
- Finance & Accounting
Keywords
- Assisted Living
- Home Care
- Administrative Support
- Staff Scheduling
- Master Staff Rotations
- Payroll
- Timekeeping
- Pay Codes
- Collective Agreements
- Microsoft Office
- Microsoft Outlook
- Microsoft Word
- Microsoft Excel
- Staffing Documentation
- Recruitment Coordination
- Onboarding
- Orientation
- Training Coordination
- Unionized Environment
- Personnel Information
- Client Information
- Shift Coverage