At a glance
Automatically prepared from the listing. Check the original description for the full requirements.
Jump to the original descriptionResponsibilities
The Administrative Support IV provides comprehensive clinical and academic administrative support to oncologists, including managing patient charts, coordinating procedures, and preparing scientific documentation. The role also involves meeting coordination, calendar management, and providing coverage for departmental workflows and the front desk.
Requirements
Candidates must have at least three years of progressive administrative experience in an acute care or academic medical setting, including direct support for multiple physicians. Required qualifications include post-secondary education, proficiency in medical terminology, Microsoft Office skills, and a typing speed of 60-70 words per minute.
Working hours
39 hours per week
Skills
- Medical terminology
- Administrative support
- Clinical documentation
- Calendar management
- Microsoft Office
- Transcription
- Communication skills
- Organizational skills
- Problem-solving
- Critical thinking
- Data entry
- Patient triage
- Grant application support
- Financial processing
- Meeting coordination
Visa sponsorship
Not detected in the job text
Categories
- Healthcare
- Administrative
- Science & Research
Keywords
- Oncology
- Administrative Support
- Acute Care
- Medical Terminology
- Connect Care
- Clinical Administration
- Academic Support
- Patient Charts
- Insurance Forms
- Transcription
- Calendar Management
- Grant Applications
- Microsoft Office
- Professionalism
- Confidentiality
- Workflow Management
- Surgical Coordination
- Diagnostic Tests
- Scientific Material
- Department of Oncology
Original job description
Your Opportunity:
The Administrative Support IV position provides administrative support to assigned oncologists in the Department of Oncology for their clinical, academic, administrative, education, and research duties. The role requires effective communication on behalf of the physicians with patients, staff, and the public. The clinical administrative component involves managing patient charts, completing insurance forms, prescription requests, triaging patient calls to the appropriate area, coordinating and requesting surgical procedures, clinical appointments and diagnostic tests, and other documentation. The academic administrative support component includes preparation of CVs, annual reports, grant applications, processing university finances, and other related tasks. Other responsibilities include answering and responding to telephone calls, composing a variety of correspondence including scientific material and transcribing reports, meeting coordination and minute taking, calendar management, educational and clinical round coordination, travel coordination, invoicing, providing coverage for colleagues and the front desk as required, learning various workflows within the department, navigating and performing various workflows in Connect Care, and completing assigned projects and other duties as needed.
Description:
As an Administrative Support IV, you will require advanced administrative or specialized skills and knowledge to support complex procedures, practices and initiatives within a department or program.
Transition Company: Cancer Care Alberta Classification: Administrative Support IV Union: AUPE GSS Unit and Program: Department of Oncology Primary Location: Cross Cancer Institute Location Details: As Per Location Multi-Site: Not Applicable FTE: 1.00 Posting End Date: 24-SEP-2026 Employee Class: Regular Full Time Date Available: 04-OCT-2026 Hours per Shift: 7.75 Length of Shift in weeks: 2 Shifts per cycle: 10 Shift Pattern: Days Days Off: Saturday/Sunday Minimum Salary: $28.49 Maximum Salary: $34.62 Vehicle Requirement: Not Applicable
Required Qualifications:
Some post-secondary education.
Additional Required Qualifications:
The candidate will have a minimum of three years of related and progressive administrative experience within an acute care and academic medical setting. This experience must include direct support of multiple physicians, with relevant experience in physician academic, administrative, research, education, clinical and surgical practice support as it relates to Medical Affairs and the Department of Oncology workflows, processes, and procedures. The candidate must have completed a course(s) in medical terminology, be able to type 60-70 words per minute, and have proficient skills using Microsoft Office. They must have strong written and oral communication skills, organizational skills, and be self-motivated requiring minimal supervision. The candidate must have the ability to think critically, problem-solve, and work under pressure while manage competing and changing priorities. They must exercise professionalism, good judgement, tact, and discretion when dealing with highly sensitive and confidential matters. Candidates may be required to undergo skill testing.
Preferred Qualifications:
As Required.
