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Added 12 mins ago
Cupe - Automne 2026 - Correcteur d'examens - P. Dumberry
University of Ottawa
Ottawa, ON · Fauteux Hall
Part-time
…processes. Applicants with disabilities may contact the academic unit to communicate the accommodation…
Added 12 mins ago
Cupe -Automne 2026 - Assistanat de recherche- P. Cornut St.Pierre
University of Ottawa
Ottawa, ON · Fauteux Hall
Part-time
…processes. Applicants with disabilities may contact the academic unit to communicate the accommodation…
Added 12 mins ago
Administrative Assistant (15 Month Term)
Medavie
Dartmouth, NS · MBC NS Local Office Dartmouth
Full-time
Reporting to the Team Leader and working in a team environment, the Administrative Assistant (15 Month Term) will be responsible for providing a variety of duties from multiple programs…
Added 26 mins ago
Project Assistant
Canadian Nuclear Laboratories
Chalk River, ON
Full-time
…scope appeal to you? If you answered yes, then the Project Assistant role may be the opportunity for you - apply…
Added 27 mins ago
Continuing Care Assistant
HealthCareersInSask.ca
Nokomis, SK
Added 56 mins ago
Nurse Investigator - Medicaid Fraud Division
Minnesota Direct Care and Treatment
Saint-Paul, NB · St.-Paul, NB
Full-time
Hiring Agency/Seniority Unit: Attorney General's Office
Added 56 mins ago
Communications Assistant
Manufacturing Job Site
Thunder Bay, ON
Internship
Under the direct supervision of the Director – Communications & Government Relations, the Communications Assistant is responsible for supporting communications activities, events and…
Added 1 hour ago
Care Team Assistant - Transitional Care Unit
Nova Scotia Health Authority
Kentville, NS
Internship
…direction of regulated health professionals, the Care Team Assistant provides direct, hands-on care based on the needs of the patient and program/unit. As a member of the collaborative care…
Added 1 hour ago
Air Conditioning/Refrigeration Technician - Maintenance and Operations
Nova Scotia Health Authority
Halifax, NS
Full-time
Under the general direction of the Assistant Manager, Maintenance and Operations, the Air Conditioning/Refrigeration Technician performs a variety of skills related to the trade which are…
Added 1 hour ago
Care Team Assistant - Medical A
Nova Scotia Health Authority
Kentville, NS
Internship
…direction of regulated health professionals, the Care Team Assistant provides direct, hands-on care based on the needs of the patient and program/unit. As a member of the collaborative care…
Added 1 hour ago
Air Conditioning/Refrigeration Technician - Maintenance and Operations
Nova Scotia Health Authority
Halifax, NS
Full-time
Under the general direction of the Assistant Manager, Maintenance and Operations, the Air Conditioning/Refrigeration Technician performs a variety of skills related to the trade which are…
Added 1 hour ago
Medical Laboratory Assistant - Laboratory Services
Nova Scotia Health Authority
Bridgewater, NS
Full-time
Under the direction of Management (or designate), the Medical Laboratory Assistant (MLA) works in collaboration with and supports all members of Pathology and Laboratory Medicine (PLM) by…
Added 1 hour ago
Air Conditioning/Refrigeration Technician - Maintenance and Operations
Nova Scotia Health and IWK Health
Halifax, NS
Under the general direction of the Assistant Manager, Maintenance and Operations, the Air Conditioning/Refrigeration Technician performs a variety of skills related to the trade which are…
Added 1 hour ago
Occupational Therapist I
Alberta Health Services
Stettler, AB
Part-time
Transition Company: Assisted Living Alberta Classification: Occupational Therapist I Union: HSAA Facility PROF/TECH Unit and Program: Allied Health/Occupational Therapy Primary Location:…
Added 1 hour ago
Assistant Head Nurse
Alberta Health Services
Oyen, AB
Part-time
Transition Company: Assisted Living Alberta Classification: Assistant Head Nurse Union: United Nurses of Alberta Unit and Program: Oyen Continuing Care Primary Location: Oyen Community…
Added 1 hour ago
Service Worker I
Alberta Health Services
Red Deer, AB
Part-time
…maintaining the smooth functioning of the Emergency Department. The unit assistants are the backbone to keeping our department stocked and functional for the patients we…
Added 1 hour ago
Therapy Assistant
Alberta Health Services
Two Hills, AB
Part-time
Classification: Therapy Assistant Union: HSAA Facility PROF/TECH Unit and Program: Allied Health Primary Location: Two Hills Health Centre Location Details: As Per Location Multi-Site: Not…
Added 1 hour ago
Administrative Support III - Neuroscience
Alberta Health Services
AB · Greater Edmonton Metropolitan Area
Part-time
Minimum of one year Admin 3 experience within the last three years. Completion of a Unit Clerk, Administration in Healthcare course or Medical Office Assistant Program Knowledge of and…
Added 1 hour ago
Administrative Support IV
Alberta Health Services
Grande Prairie, AB
Full-time
Classification: Administrative Support IV Union: AUPE GSS Unit and Program: Site Administration - Clinical Education, Nursing Supervisors Primary Location: Grande Prairie Rgnl Hospital…
Added 1 hour ago
Therapy Assistant
Alberta Health Services
Grande Prairie, AB
Temporary
…acute care setting including possible placements in the Stroke Unit Equivalency Care team, In-patient Rehabilitation, Surgery and Medicine. Our department is focused on the trained therapy…
Added 1 hour ago
Administrative Support III
Alberta Health Services
Calgary, AB · Greater Calgary Metropolitan Area
Part-time
Completion of one of the following post-secondary programs: Medical Office Assistant. Unit Clerk specialty. Post-secondary education applicable to the position. Medical Terminology (if not…
Added 1 hour ago
Project Assistant
Alberta Health Services
Calgary, AB · Greater Calgary Metropolitan Area
Part-time
Transition Company: Cancer Care Alberta Classification: Assistant Union: Exempt Unit and Program: Alberta's Tomorrow Project Primary Location: Arthur Child Cancer Centre Location Details:…
Added 1 hour ago
Therapy Assistant
Alberta Health Services
Calgary, AB · Greater Calgary Metropolitan Area
Full-time
Classification: Therapy Assistant Union: HSAA Facility PROF/TECH Unit and Program: Allied Health Primary Location: Rockyview General Hospital Location Details: As Per Location Multi-Site:…
Added 1 hour ago
Administrative Support IV
Alberta Health Services
Calgary, AB · Greater Calgary Metropolitan Area
Full-time
Classification: Administrative Support IV Union: AUPE GSS Unit and Program: Family Medicine, Medical Affairs Primary Location: Sheldon M Chumir Health Centre Location Details: Eligible to…
Added 2 hours ago
Care Team Assistant - Transitional Care Unit
Nova Scotia Health and IWK Health
Kentville, NS
…direction of regulated health professionals, the Care Team Assistant provides direct, hands-on care based on the needs of the patient and program/unit. As a member of the collaborative care…

Alberta Health Services

Administrative Support IV

Calgary, AB, Canada
Greater Calgary Metropolitan Area, Canada

Job type: Full-time
Apply by: Oct 22, 2026
Experience: Minimum 5 years of progressively responsible administrative support experience in a complex professional environment.
Posting language: English
Posted: Sep 22, 2026

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Original job description

Your Opportunity:

Alberta Health Services is seeking a highly organized and detail-oriented Physician Support Assistant to support the Department of Family Medicine through administrative coordination of physician recruitment and patient concerns management. Reporting within a collaborative healthcare environment, the role works closely with Recruitment Specialists, Section Leads, physicians, privileging assistants, operational leaders, and administrative teams to ensure efficient departmental operations. Key responsibilities include supporting physician recruitment activities by posting job opportunities, tracking applications, coordinating interviews, preparing offer letters using approved templates, and maintaining accurate recruitment records, including reference checks, interview notes, evaluations, and confidential documentation. The position acts as a liaison among stakeholders throughout the recruitment process, helping facilitate physician workforce planning and successful candidate onboarding. The role provides administrative support for patient concerns management by assisting Site Leads and Section Leads with case tracking, timeline monitoring, document organization, meeting coordination, reviews, and follow-up activities. Responsibilities include preparing, formatting, and distributing correspondence related to patient concerns, maintaining confidential records, and ensuring compliance with privacy legislation and organizational policies. The position supports quality improvement initiatives that enhance patient care and service delivery across the department. This position operates in a hybrid work requiring a minimum onsite presence of 3 days per week.

Description:

As an Administrative Support IV, you will require advanced administrative or specialized skills and knowledge to support complex procedures, practices and initiatives within a department or program.

Classification: Administrative Support IV Union: AUPE GSS Unit and Program: Family Medicine, Medical Affairs Primary Location: Sheldon M Chumir Health Centre Location Details: Eligible to work hybrid (on/off site) within Alberta Multi-Site: Not Applicable FTE: 1.00 Posting End Date: 28-SEP-2026 Employee Class: Regular Full Time Date Available: 08-OCT-2026 Hours per Shift: 7.75 Length of Shift in weeks: 2 Shifts per cycle: 10 Shift Pattern: Days Days Off: Saturday/Sunday Minimum Salary: $28.49 Maximum Salary: $34.62 Vehicle Requirement: Not Applicable

Required Qualifications:

Some post-secondary education.

Additional Required Qualifications:

University degree in Business Administration, Health Administration, Office Administration, Healthcare Management, or a related field. Minimum 5 years of progressively responsible administrative support experience in a complex professional environment. Advanced proficiency with Microsoft Office applications, including Outlook, Word, Excel, PowerPoint, Teams, and SharePoint. Experience coordinating meetings, managing calendars, and supporting multiple stakeholders with competing priorities. Strong organizational skills with demonstrated attention to detail and accuracy. Excellent written and verbal communication skills. Ability to manage confidential and sensitive information with professionalism and discretion. Strong time-management, problem-solving, and interpersonal skills. Ability to work independently while maintaining effective working relationships with physicians, leaders, and team members. The successful candidate must demonstrate strong organizational, communication, and coordination skills, attention to detail, discretion in handling sensitive information, and the ability to manage multiple priorities in a fast-paced environment. The role operates in a hybrid work setting and requires a minimum onsite presence of three days per week. The Physician Support Assistant also performs ad hoc administrative duties assigned by the Recruitment Specialist or Department of Medicine management as needed.

Preferred Qualifications:

Experience working within large healthcare organization. Knowledge of physician privileging and recruitment processes. Familiarity with patient concerns management processes within a healthcare setting. Knowledge of records and information management principles and retention requirements. Understanding of privacy legislation, including the Health Information Act and Freedom of Information and Protection of Privacy Act.

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More about this job

Responsibilities

The role provides administrative support for physician recruitment activities, including application tracking and interview coordination, while also managing patient concerns and departmental documentation. It acts as a liaison between stakeholders to ensure efficient operations and compliance with privacy legislation.

Requirements

Candidates must possess a university degree in a relevant field and at least five years of progressively responsible administrative experience in a complex professional environment. Advanced proficiency in Microsoft Office applications and strong organizational and communication skills are essential.

Skills

Administrative support
Physician recruitment
Patient concerns management
Microsoft Office
Calendar management
Meeting coordination
Data entry
Record keeping
Communication
Time management
Problem solving
Interpersonal skills
Confidentiality
Attention to detail
Organizational skills

Visa sponsorship

Not detected in the job text

Keywords

Physician recruitment
Patient concerns management
Administrative support
Microsoft Outlook
Microsoft Word
Microsoft Excel
Microsoft PowerPoint
Microsoft Teams
SharePoint
Health Information Act
FOIP
Privacy legislation
Workforce planning
Onboarding
Quality improvement
Medical affairs
Healthcare management
Records management
Confidentiality
Stakeholder management

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