Jobs in Canada

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Added 7 mins ago
Executive Assistant I
TD
Toronto, ON
Full-time
Support the team by continuously enhancing knowledge / expertise in own area and participate in knowledge transfer within the team and business unit.
Added 7 mins ago
Teaching Assistant - MIMM 466 - Viral Pathogenesis and Host Defenses Winter 2027
McGill University
Montreal, QC · Duff Medical Bldg.
Part-time
Added 7 mins ago
Teaching Assistant - MIMM 509 - Inflammatory Processes Winter 2027
McGill University
Montreal, QC · Duff Medical Bldg.
Part-time
Added 21 mins ago
Financial Service Representative - LendDirect Office 1629
LendDirect
Edmonton, AB
Full-time
…Shift Lead. I trained diligently with my Branch Manager and Assistant Manager for two more years until my District Manager approached me with the opportunity to move into a BM position at a…
Added 21 mins ago
Financial Service Representative - LendDirect Office 1629
Attain Finance
Edmonton, AB
Full-time
…Shift Lead. I trained diligently with my Branch Manager and Assistant Manager for two more years until my District Manager approached me with the opportunity to move into a BM position at a…
Added 35 mins ago
Direct Support Professional Senior - Behavior Modification Assistant
Minnesota Direct Care and Treatment
Grand Rapids, MB
Part-time
Hiring Agency/Seniority Unit: Direct Care and Treatment
Added 36 mins ago
Executive Assistant
University of Alberta
Edmonton, AB
Part-time
Working with the Executive Director, Internal Audit and Enterprise Risk Management (IA/RM), the Executive Assistant completes core activities in the areas of scheduling, communications,…
Added 51 mins ago
Service Advisor
Premier Truck Group
London, ON
Full-time
Physically walk the unit with the customer to complete “Walk Around Sheet” (including last 8 of VIN, mileage, window tag, steering wheel tag)
Added 51 mins ago
Continuing Care Assistant
HealthCareersInSask.ca
Lloydminster, SK
Part-time
Added 51 mins ago
Continuing Care Assistant
HealthCareersInSask.ca
Wolseley, SK
Part-time
Added 1 hour ago
Assistant Professor, Clinical Psychology
University of Manitoba
Winnipeg, MB
$97,045.08 to $135,865.11 CAD / year
Full-time
…for a full-time Probationary (tenure-track) position at the Assistant Professor rank commencing July 1st 2027, or on a date mutually agreed upon. Salary will be commensurate with experience…
Added 1 hour ago
Lead, Enterprise IT VMO
McKesson
Mississauga, ON
Full-time
…frameworks, executing the shift of the VMO from an administrative unit to a strategic engine for operational resilience and excellence - with an internal client-focused…
Added 1 hour ago
Job Posting Title Teaching Assistant - Principles of Toxicology - PHAR 303 - Winter 2027
McGill University
Montreal, QC · McIntyre Medical
Part-time
Added 1 hour ago
Teaching Assistant - Drug Discovery and Development 2 - PHAR 504 - Winter 2027
McGill University
Montreal, QC · McIntyre Medical
Part-time
Added 1 hour ago
Teaching Assistant - MIMM 301 - Scientific Writing Skills in MIMM Winter 2027
McGill University
Montreal, QC · Duff Medical Bldg.
Part-time
Added 1 hour ago
Teaching Assistant - MIMM 314 - Intermediate Immunology Winter 2027
McGill University
Montreal, QC · Duff Medical Bldg.
Part-time
Added 1 hour ago
Teaching Assistant - Introductory Immunology - MIMM 214 - Winter 2027
McGill University
Montreal, QC · Duff Medical Bldg.
Part-time
Added 1 hour ago
Teaching Assistant - Drug Discovery and Development 3 - PHAR 508 - Winter 2027
McGill University
Montreal, QC · McIntyre Medical
Part-time
Added 1 hour ago
Teaching Assistant - Advances in Industrial Biotechnology - PHAR 540 - Winter 2027
McGill University
Montreal, QC · McIntyre Medical
Part-time
Added 1 hour ago
Teaching Assistant- MIMM 385- Laboratory in Immunology Winter 2027
McGill University
Montreal, QC · Duff Medical Bldg.
Part-time
Added 1 hour ago
Teaching Assistant - MIMM 385 - Laboratory in Immunology Flow Cytometry Winter 2027
McGill University
Montreal, QC · Duff Medical Bldg.
Part-time
…MyCourses. One of the main responsibilities of the Teaching Assistant is managing and working with the flow cytometer and optimizing the flow cytometry section of the…
Added 1 hour ago
Teaching Assistant - MIMM 387- The Business of Science Winter 2027
McGill University
Montreal, QC · Duff Medical Bldg.
Part-time
Added 1 hour ago
Teaching Assistant - MIMM 413- Parasitology Winter 2027
McGill University
Montreal, QC · Duff Medical Bldg.
Part-time
Added 1 hour ago
Personal Support Assistant (CUPE) – Medicine and Transitional Bed Unit (3) - Part Time - Markham Stouffville Hospital
Oak Valley Health
Markham, ON
Part-time
As a Patient Support Assistant, you will work in partnership with a Registered Nurse/Registered Practical Nurse, to provide patient care and will become an integral member of the…
Added 1 hour ago
Administrative assistant, Administration
Desjardins
Montreal, QC
Full-time
As an administrative assistant, you help carry out administrative activities for your sector. You provide administrative and secretarial support to a director or manager reporting to a…

Alberta Health Services

Administrative Support V

Calgary, AB, Canada
Greater Calgary Metropolitan Area, Canada

Job type: Temporary
Apply by: Oct 25, 2026
Posting language: English
Posted: Sep 25, 2026

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Original job description

Your Opportunity:

Reporting to the Patient Care Manager and Unit Manager(s), the Administrative Assistant V - Scheduling Liaison is responsible for providing advanced administrative and scheduling support across multiple clinical programs including the Day Surgery Unit, 24-Hour Surgical Short Stay, Pre-Admission Clinic, Ophthalmology (Eye) Clinic, Women's Health Clinic, Post-Anesthesia Care Unit (PACU), and Outpatient Urology Clinic. This Administrative Assistant V position serves as the primary scheduling liaison for multidisciplinary teams and is responsible for coordinating staff schedules, maintaining staffing databases, supporting workforce planning activities, and ensuring compliance with Alberta Health Services (AHS) staffing practices, collective agreements, policies, and procedures. The incumbent works closely with managers, unit leadership, Human Resources, Payroll, Staffing Services, and frontline staff to support efficient operations and optimal staffing levels across multiple service areas. Key responsibilities may include developing and maintaining complex staffing schedules, processing staffing and payroll transactions, coordinating vacation and leave requests, tracking vacancies and position control information, preparing reports and workforce analytics, maintaining confidential employee records, and supporting recruitment and onboarding activities. The Administrative Assistant V acts as a resource for scheduling-related inquiries and contributes to operational planning through effective communication, organization, problem solving, and collaboration. The successful candidate demonstrates exceptional attention to detail, strong organizational skills, sound judgment, and the ability to manage multiple competing priorities in a fast-paced healthcare environment.

Description:

As an Administrative Support V, you will require advanced administrative or specialized skills and knowledge to support complex procedures, practices and initiatives within a department or program.

Classification: Administrative Support V Union: AUPE GSS Unit and Program: RGH DSU, PAC, Eye Clinic, WHC, PACU, Outpatient Urology Primary Location: Rockyview General Hospital Location Details: As Per Location Multi-Site: Not Applicable FTE: 1.00 Posting End Date: 02-OCT-2026 Temporary Employee Class: Temp F/T Benefits Date Available: 26-OCT-2026 Temporary End Date: 30-JAN-2028 Hours per Shift: 7.75 Length of Shift in weeks: 2 Shifts per cycle: 10 Shift Pattern: Days Days Off: As Per Rotation Minimum Salary: $31.09 Maximum Salary: $37.81 Vehicle Requirement: Not Applicable

Required Qualifications:

Completion of post-secondary education (e.g. certificate in office or business administration).

Additional Required Qualifications:

Completion of a recognized post-secondary diploma in Business Administration, Office Administration, or a related field. Minimum three (3) years of progressive administrative experience, including at least two (2) years supporting staff scheduling, workforce coordination, payroll, or related staffing functions in a complex healthcare or large organizational environment. Proficient in WFM, e-People, Connect Care, and related workforce systems, as well as Microsoft Office applications, particularly Outlook, Word, Excel, Teams, and PowerPoint. Demonstrated ability to interpret and apply organizational policies, procedures, staffing guidelines, and collective agreements. Strong organizational, analytical, and problem-solving abilities with exceptional attention to detail and accuracy. Excellent communication and interpersonal skills, with the ability to build collaborative working relationships with leaders, physicians, staff, and operational partners. Proven ability to manage multiple competing priorities, meet deadlines, and work independently in a fast-paced environment. Demonstrated professionalism, discretion, and sound judgment when handling confidential and sensitive information.

Preferred Qualifications:

Experience supporting surgical, ambulatory, perioperative, and acute care programs within AHS. Advanced knowledge of scheduling, staffing, position management, payroll administration, and collective agreements. Skilled in staffing analytics, workforce reporting, vacancy tracking, recruitment, onboarding, and employee records management. Advanced Excel expertise with proven ability to support multiple managers and high-volume clinical programs.

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More about this job

Responsibilities

Coordinate complex staff schedules and workforce activities across multiple clinical programs, including staffing and payroll transactions, leave requests, vacancy tracking, and workforce reporting. Serve as a scheduling resource for managers and staff while maintaining confidential records and supporting recruitment, onboarding, and operational planning.

Requirements

Requires a recognized post-secondary diploma in Business Administration, Office Administration, or a related field, plus at least three years of progressive administrative experience, including two years in scheduling, workforce coordination, payroll, or related staffing functions. Candidates must be proficient with WFM, e-People, Connect Care, and Microsoft Office, and demonstrate strong organizational, analytical, communication, and confidentiality skills.

Skills

Staff Scheduling
Workforce Coordination
Payroll Administration
Workforce Planning
Staffing Analytics
Vacancy Tracking
Recruitment and Onboarding
Employee Records Management
Policy and Collective Agreement Interpretation
Microsoft Excel
WFM
e-People
Connect Care
Organization
Problem Solving
Confidential Information Handling

Visa sponsorship

Not detected in the job text

Keywords

Administrative Support
Business Administration
Office Administration
Staff Scheduling
Workforce Coordination
Workforce Planning
Payroll Administration
Staffing Transactions
Collective Agreements
Staffing Guidelines
WFM
e-People
Connect Care
Microsoft Office
Microsoft Outlook
Microsoft Word
Microsoft Excel
Microsoft Teams
Microsoft PowerPoint
Staffing Analytics
Vacancy Tracking
Position Management
Recruitment
Onboarding
Employee Records
Surgical Services
Ambulatory Care
Perioperative Care
Acute Care

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