Original job description
Your Opportunity:
Would you enjoy leading a team in a fast-paced, complex, change-oriented environment that impacts the delivery of front-line healthcare services? Scheduling Shared Services supports day-to-day scheduling tasks for AHS employees and managers. As the Scheduler Team Lead (STL), you will provide expertise in staffing office operations by directing staffing clerks and monitoring workloads in collaboration with the Staffing Service Centre (SSC) Manager. You will support Unit Managers, Charge Nurses, and Relief Team Managers to ensure work plans and schedules are maintained in a Scheduling System Application. Strategic communication and problem-solving will be key in collaborating with managers to resolve high-priority scheduling issues. Your expertise will help anticipate staffing needs and communicate effectively with client groups. Dynamic customer service skills are needed to support clients in using the Scheduling System Application and extracting information from reports and statistics. The STL will act as a mentor, promote a positive work environment, and maintain team cohesion using proven conflict resolution skills. You will also review timecards, analyze admin exception reports, investigate pay errors from a timekeeper perspective, and make necessary corrections for accurate pay. STL’s will support SSC hours: 0530 to 2330.
Description:
As an Administrative Support V, you will require advanced administrative or specialized skills and knowledge to support complex procedures, practices and initiatives within a department or program.
Transition Company: Health Shared Services Classification: Administrative Support V Union: AUPE GSS Unit and Program: Provincial Scheduling Shared Services Primary Location: Alberta Hospital Edmonton Location Details: As Per Location Multi-Site: Not Applicable FTE: 1.00 Posting End Date: 15-OCT-2026 Employee Class: Regular Full Time Date Available: 26-OCT-2026 Hours per Shift: 7.75 Length of Shift in weeks: 6 Shifts per cycle: 30 Shift Pattern: Days Days Off: As Per Rotation Minimum Salary: $31.09 Maximum Salary: $37.81 Vehicle Requirement: Not Applicable
Required Qualifications:
Completion of post-secondary education (e.g. certificate in office or business administration).
Additional Required Qualifications:
Completion of post-secondary education (e.g. certificate in office or business administration) Minimum of 2 years of customer service experience. Minimum 2 years of staffing services experience (scheduling, timekeeping and payroll). Demonstrated leadership experience. Ability to participate and complete 3-week STL Training course as required Ability to participate and complete additional training as required. Knowledge and operation of Microsoft Outlook, Word, and Excel.
Preferred Qualifications:
Experience with a Scheduling System Application. Current experience working in an AHS Centralized Staffing Service Centre Timekeeping and payroll processing experience with Scheduling System Applications Call Centre experience. Demonstrated coaching and mentoring experience. Experience working in a unionized, health care and 24/7 environment. Knowledge of applicable collective agreements.
More about this job
Responsibilities
Lead staffing clerks and monitor workloads while supporting managers with staffing plans, schedules, and high-priority scheduling issues. Support clients with the scheduling application, mentor the team, review timecards and exception reports, investigate pay errors, and make corrections to ensure accurate pay.
Requirements
Requires post-secondary education such as a certificate in office or business administration, at least two years of customer service experience, at least two years of staffing services experience, and demonstrated leadership experience. Candidates must be able to complete required training and use Microsoft Outlook, Word, and Excel; scheduling application, payroll, call centre, healthcare, unionized-environment, and mentoring experience are preferred.
Skills
- Staff Scheduling
- Timekeeping
- Payroll Processing
- Team Leadership
- Customer Service
- Workload Monitoring
- Problem-Solving
- Strategic Communication
- Coaching And Mentoring
- Conflict Resolution
- Timecard Review
- Exception Report Analysis
- Microsoft Outlook
- Microsoft Word
- Microsoft Excel
- Collective Agreement Knowledge
Visa sponsorship
Not detected in the job text
Categories
- Administrative
- Management & Leadership
- Healthcare
- Human Resources
- Customer Service & Support
Keywords
- Scheduling Shared Services
- Staffing Service Centre
- Staffing Office Operations
- Staffing Clerks
- Scheduling System Application
- Staffing Needs
- Work Plans
- Staff Schedules
- Customer Service
- Timekeeping
- Payroll Processing
- Timecards
- Pay Error Investigation
- Microsoft Outlook
- Microsoft Word
- Microsoft Excel
- Leadership
- Coaching
- Mentoring
- Conflict Resolution
- Collective Agreements
- Call Centre
- Healthcare
- Unionized Environment
- 24/7 Operations
