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Alberta Health Services

Administrative Support V

Calgary, AB, Canada
Greater Calgary Metropolitan Area, Canada

Classification: Administrative Support V Union: AUPE GSS Unit and Program: Clinical Neurosciences/Neurosurgery/PM&R Primary Location: Foothills Medical Centre Location Details: As Per Location Multi-Site: Not Applicable FTE: 1.00 Posting End Date: 10-NOV-2026 Employee Class: Regular Full Time Date Available: 20-NOV-2026 Hours per Shift: 7.75 Length of Shift in weeks: 2 Shifts per cycle: 10 Shift Pattern: Days Days Off: Saturday/Sunday Minimum Salary: $31.09 Maximum Salary: $37.81 Vehicle Requirement: Not Applicable · Full-time

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Job details

Pay: Classification: Administrative Support V Union: AUPE GSS Unit and Program: Clinical Neurosciences/Neurosurgery/PM&R Primary Location: Foothills Medical Centre Location Details: As Per Location Multi-Site: Not Applicable FTE: 1.00 Posting End Date: 10-NOV-2026 Employee Class: Regular Full Time Date Available: 20-NOV-2026 Hours per Shift: 7.75 Length of Shift in weeks: 2 Shifts per cycle: 10 Shift Pattern: Days Days Off: Saturday/Sunday Minimum Salary: $31.09 Maximum Salary: $37.81 Vehicle Requirement: Not Applicable
Job type: Full-time
Apply by: Dec 4, 2026
Experience: Minimum 5 years of progressively responsible administrative experience.
Posting language: English
Posted: Nov 4, 2026

Original job description

Your Opportunity:

We are seeking an experienced and motivated administrative assistant to support the Division Chiefs and Deputy Division Chiefs of Neurosurgery and Physical Medicine & Rehabilitation (PM&R) in the Department of Clinical Neurosciences. In this key role working with minimal supervision and direction, you will serve as the primary administrative resource for physician leadership, supporting strategic initiatives, recruitment activities including onboarding, physician workforce administration, financial processes, medical education, and departmental operations. You will work closely with physicians, Alberta Health Services leaders, University of Calgary partners, researchers, residents, fellows, and external stakeholders to ensure the effective operation of two dynamic clinical divisions. The position requires exceptional judgment, discretion, initiative, and the ability to manage multiple competing priorities in a complex healthcare and academic environment. Reporting to the Manager of Administrative Services, the Sections Chief Admin Assistant provides comprehensive executive and operational support to physician leadership within the Sections of Neurosurgery and PM&R. This position is based at Foothills Medical Centre and operates under a hybrid work arrangement. Key responsibilities: Provide executive-level administrative support to Section Chiefs and physician leaders; calendar management, coordinate meetings, agendas, minutes, reports, and presentations; Support physician recruitment, onboarding, physician privileges, appointments, contract management, and workforce administration; physician on call scheduling and departmental records; Process invoices, reconcile accounts, and support budget tracking; Coordinate physician periodic reviews, sections projects, strategic initiatives, and special events; Maintain confidential records and professional correspondence.

Description:

As an Administrative Support V, you will require advanced administrative or specialized skills and knowledge to support complex procedures, practices and initiatives within a department or program.

Classification: Administrative Support V Union: AUPE GSS Unit and Program: Clinical Neurosciences/Neurosurgery/PM&R Primary Location: Foothills Medical Centre Location Details: As Per Location Multi-Site: Not Applicable FTE: 1.00 Posting End Date: 10-NOV-2026 Employee Class: Regular Full Time Date Available: 20-NOV-2026 Hours per Shift: 7.75 Length of Shift in weeks: 2 Shifts per cycle: 10 Shift Pattern: Days Days Off: Saturday/Sunday Minimum Salary: $31.09 Maximum Salary: $37.81 Vehicle Requirement: Not Applicable

Required Qualifications:

Completion of post-secondary education (e.g. certificate in office or business administration).

Additional Required Qualifications:

Degree or Diploma in Business Administration, Office Administration, or a related field. Equivalent experience may be considered. Minimum 5 years of progressively responsible administrative experience. Experience supporting senior leaders, physicians, or healthcare operations. Advanced proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint, Teams, SharePoint). Exceptional organizational, communication, and relationship-building skills. Ability to manage multiple priorities while maintaining accuracy and confidentiality. Demonstrates superior time management skills and organizational skills

Preferred Qualifications:

Experience in a healthcare or academic environment. Knowledge of physician recruitment, onboarding, and medical staff processes. Experience with AHS systems and administrative processes. Medical terminology and/or project management training. Knowledge of U of C and AHS policies and processes are an asset. Experience using PeopleSoft preferred.

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More about this job

Responsibilities

Provide executive and operational administrative support to physician leaders in Neurosurgery and Physical Medicine & Rehabilitation, including calendar and meeting coordination, recruitment and onboarding, workforce administration, and confidential correspondence. Support financial processes, physician scheduling and reviews, strategic initiatives, projects, and departmental operations.

Requirements

Requires post-secondary education in business or office administration, or a related field, and at least five years of progressively responsible administrative experience, including support for senior leaders, physicians, or healthcare operations. Candidates should have advanced Microsoft Office skills, strong organizational and communication abilities, sound judgment, and the ability to manage competing priorities accurately and confidentially.

Skills

Executive Administrative Support
Calendar Management
Meeting Coordination
Report And Presentation Preparation
Physician Recruitment
Onboarding
Workforce Administration
Physician Scheduling
Invoice Processing
Account Reconciliation
Budget Tracking
Project Coordination
Confidential Records Management
Microsoft Office
Time Management

Visa sponsorship

Not detected in the job text

Keywords

Administrative Support
Executive Support
Neurosurgery
Physical Medicine And Rehabilitation
Clinical Neurosciences
Physician Recruitment
Onboarding
Physician Privileges
Appointments
Contract Management
Workforce Administration
On-Call Scheduling
Medical Staff Processes
Financial Processes
Invoice Processing
Account Reconciliation
Budget Tracking
Periodic Reviews
Strategic Initiatives
Confidential Records
Microsoft Outlook
Microsoft Word
Microsoft Excel
Microsoft PowerPoint
Microsoft Teams
SharePoint
PeopleSoft
Medical Terminology
Project Management
Alberta Health Services

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