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Office Administrative Assistant
HealthCareersInSask.ca
Regina, SK
- Full-time
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FC
Facilities Coordinator
Fidelity Canada
Toronto, ON
- Full-time
We use AI-enabled LinkedIn Hiring Assistant to support parts of our sourcing process. Every hiring decision is reviewed and finalized by our recruiters. If you choose to ask questions to…
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Executive Assistant, Chief of Staff & Corporate Secretary
HOOPP (Healthcare of Ontario Pension Plan)
Toronto, ON · CA ON Toronto
- $71,000 to $110,000 CAD / year
- Full-time
The Executive Assistant (“EA”) provides proactive, high-level administrative and organizational support to the Chief of Staff & Corporate Secretary (“COS/CS”). This role ensures seamless…
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CA
Data Engineering & Platforms Manager
Canadian Addiction Treatment Centres (CATC)
Markham, ON
- Full-time
Wellness: Group Benefits Plan for you and your family along with Employee Assistant Programs through TELUS Health, discounted GoodLife fitness memberships, paid time off for vacation,…
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Registration & Financial Aid Assistant
University of Toronto
Toronto, ON · Scarborough, ON
Working under the direction of the Student Services Manager, the Registration & Financial Aid Assistant serves as the first point of contact for student inquiries relating to enrolment and…
Added 15 mins ago
AF
Branch Manager - Office 1705
Attain Finance
North Vancouver, BC
- Full-time
“In 2015 I joined the company as an Assistant Manager. One year later I was promoted to Store Manager where I focused on building relationships and developing others in my store to help…
Added 30 mins ago
Assistant Controller
Imperial Brady
Blainville, QC
Added 30 mins ago
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Finance Manager
Community Living - Fort Erie
Fort Erie, ON
- Part-time
Supervise and provide leadership, direction, coaching, and support to the Financial Office Assistant and other finance-related staff, as applicable.
Added 30 mins ago
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IT Audit Manager
BMO
Toronto, ON · FCP
- Full-time
Provides critical input to Chief Auditor/Assistant Chief Auditor on the practical aspects of the audit and its executio
Added 30 mins ago
RE
Controller – Manufacturing & Cost Accounting
RAM Elevators & Lifts, Inc.
AB · Edmonton, AB
- Full-time
This is not a maintain-the-books role. It is the seat where RAM's finance function gets built to match the company we are becoming. You will report to the CFO, work directly with the CEO…
Added 46 mins ago
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Assistant Rooms Operations Manager
Marriott
Vancouver, BC
- Full-time
Added 1 hour ago
SI
Administrative Assistant
Stalwart Insurance Group
Vancouver, BC
- Full-time
…relationships, and contribute to a high-performing corporate finance…
Added 1 hour ago
AG
Assistant Manager, Middle Office
Apex Group Ltd
Toronto, ON
- Full-time
Bachelor's degree in Finance, Economics, or a related field; CFA charter (or progress toward) is beneficial.
Added 1 hour ago
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Branch Manager - Office 1705
LendDirect
North Vancouver, BC
- Full-time
“In 2015 I joined the company as an Assistant Manager. One year later I was promoted to Store Manager where I focused on building relationships and developing others in my store to help…
Added 2 hours ago
DO
Program and Finance Assistant
District of Nipissing Social Services Administration Board
North Bay, ON
- Full-time
Completion of one (1) year post-secondary certificate in bookkeeping, accounting, finance or its equivalent;
Added 2 hours ago
UT
Executive Assistant # 26-27663
US Tech Solutions
Toronto, ON
- $20 to $24 CAD / hour
- Contract
Must have 2-4 years of Executive Assistant experience
Added 2 hours ago
W
Operations Associate
Wellington-Altus
Winnipeg, MB
- Full-time
Reporting to the Senior Manager, Operations Account Services & Support, The Operations Assistant will support our Wealth Advisors and associates to ensure quality control of documents and…
Added 2 hours ago
Executive Personal Assistant
KEV Group
Toronto, ON
At KEV, we help school districts eliminate the school finance blind spot. Our platform gives district finance teams real-time visibility and traceability into every dollar collected at the…
Added 2 hours ago
OS
Backend Python Developer - GenAI Focus
Open Systems Technologies
Montreal, QC
- Contract
…to write optimized, efficient, and clean code.GenAI Coding Assistant: Experience with coding assistants like copilot, using Agent mode, Skills, etc.Databases: Proficiency in RDBMS and NoSQL…
Added 4 hours ago
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Administrative Assistant 1 [AQ-25339]
Aquent
Vancouver, BC
- $20 to $21 CAD / hour
- Contract
Added 4 hours ago
TH
Plastic & Reconstructive Surgeon
The Hospital for Sick Children
Toronto, ON
- Full-time
The candidate must be eligible for appointment at the rank of Assistant, Associate, or Full Professor at the University of Toronto and will participate in the educational programs and…
Added 6 hours ago
CG
Assistant Manager, Banquets & Catering
Compass Group Canada
Winnipeg, MB
- Full-time
Position: Assistant Manager, Banquets & Catering
Added 6 hours ago
AH
Administrative Support V
Alberta Health Services
Calgary, AB · Greater Calgary Metropolitan Area
- Full-time
We are seeking an experienced and motivated administrative assistant to support the Division Chiefs and Deputy Division Chiefs of Neurosurgery and Physical Medicine & Rehabilitation (PM&R)…
Added 6 hours ago
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Assistant Branch Manager- EN
RBC
Pointe-Claire, QC
- Full-time
As an Assistant Branch Manager, you motivate and coach a high-performing team of Advisors in a dynamic, high-volume, and rewarding marketplace, while establishing and achieving team sales…
Added 8 hours ago
SO
Administrative Assistant
SERVPRO of Vacaville / Dixon
Grand Rapids, MB
- Full-time
An Administrative Assistant plays a pivotal role in facilitating efficient office operations and ensuring seamless communication with customers, stakeholders, and team members. This…

Alberta Health Services

Administrative Support V

Calgary, AB, Canada
Greater Calgary Metropolitan Area, Canada

Classification: Administrative Support V Union: AUPE GSS Unit and Program: Clinical Neurosciences/Neurosurgery/PM&R Primary Location: Foothills Medical Centre Location Details: As Per Location Multi-Site: Not Applicable FTE: 1.00 Posting End Date: 10-NOV-2026 Employee Class: Regular Full Time Date Available: 20-NOV-2026 Hours per Shift: 7.75 Length of Shift in weeks: 2 Shifts per cycle: 10 Shift Pattern: Days Days Off: Saturday/Sunday Minimum Salary: $31.09 Maximum Salary: $37.81 Vehicle Requirement: Not Applicable · Full-time

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Job details

Pay: Classification: Administrative Support V Union: AUPE GSS Unit and Program: Clinical Neurosciences/Neurosurgery/PM&R Primary Location: Foothills Medical Centre Location Details: As Per Location Multi-Site: Not Applicable FTE: 1.00 Posting End Date: 10-NOV-2026 Employee Class: Regular Full Time Date Available: 20-NOV-2026 Hours per Shift: 7.75 Length of Shift in weeks: 2 Shifts per cycle: 10 Shift Pattern: Days Days Off: Saturday/Sunday Minimum Salary: $31.09 Maximum Salary: $37.81 Vehicle Requirement: Not Applicable
Job type: Full-time
Apply by: Dec 4, 2026
Experience: Minimum 5 years of progressively responsible administrative experience.
Posting language: English
Posted: Nov 4, 2026

Original job description

Your Opportunity:

We are seeking an experienced and motivated administrative assistant to support the Division Chiefs and Deputy Division Chiefs of Neurosurgery and Physical Medicine & Rehabilitation (PM&R) in the Department of Clinical Neurosciences. In this key role working with minimal supervision and direction, you will serve as the primary administrative resource for physician leadership, supporting strategic initiatives, recruitment activities including onboarding, physician workforce administration, financial processes, medical education, and departmental operations. You will work closely with physicians, Alberta Health Services leaders, University of Calgary partners, researchers, residents, fellows, and external stakeholders to ensure the effective operation of two dynamic clinical divisions. The position requires exceptional judgment, discretion, initiative, and the ability to manage multiple competing priorities in a complex healthcare and academic environment. Reporting to the Manager of Administrative Services, the Sections Chief Admin Assistant provides comprehensive executive and operational support to physician leadership within the Sections of Neurosurgery and PM&R. This position is based at Foothills Medical Centre and operates under a hybrid work arrangement. Key responsibilities: Provide executive-level administrative support to Section Chiefs and physician leaders; calendar management, coordinate meetings, agendas, minutes, reports, and presentations; Support physician recruitment, onboarding, physician privileges, appointments, contract management, and workforce administration; physician on call scheduling and departmental records; Process invoices, reconcile accounts, and support budget tracking; Coordinate physician periodic reviews, sections projects, strategic initiatives, and special events; Maintain confidential records and professional correspondence.

Description:

As an Administrative Support V, you will require advanced administrative or specialized skills and knowledge to support complex procedures, practices and initiatives within a department or program.

Classification: Administrative Support V Union: AUPE GSS Unit and Program: Clinical Neurosciences/Neurosurgery/PM&R Primary Location: Foothills Medical Centre Location Details: As Per Location Multi-Site: Not Applicable FTE: 1.00 Posting End Date: 10-NOV-2026 Employee Class: Regular Full Time Date Available: 20-NOV-2026 Hours per Shift: 7.75 Length of Shift in weeks: 2 Shifts per cycle: 10 Shift Pattern: Days Days Off: Saturday/Sunday Minimum Salary: $31.09 Maximum Salary: $37.81 Vehicle Requirement: Not Applicable

Required Qualifications:

Completion of post-secondary education (e.g. certificate in office or business administration).

Additional Required Qualifications:

Degree or Diploma in Business Administration, Office Administration, or a related field. Equivalent experience may be considered. Minimum 5 years of progressively responsible administrative experience. Experience supporting senior leaders, physicians, or healthcare operations. Advanced proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint, Teams, SharePoint). Exceptional organizational, communication, and relationship-building skills. Ability to manage multiple priorities while maintaining accuracy and confidentiality. Demonstrates superior time management skills and organizational skills

Preferred Qualifications:

Experience in a healthcare or academic environment. Knowledge of physician recruitment, onboarding, and medical staff processes. Experience with AHS systems and administrative processes. Medical terminology and/or project management training. Knowledge of U of C and AHS policies and processes are an asset. Experience using PeopleSoft preferred.

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More about this job

Responsibilities

Provide executive and operational administrative support to physician leaders in Neurosurgery and Physical Medicine & Rehabilitation, including calendar and meeting coordination, recruitment and onboarding, workforce administration, and confidential correspondence. Support financial processes, physician scheduling and reviews, strategic initiatives, projects, and departmental operations.

Requirements

Requires post-secondary education in business or office administration, or a related field, and at least five years of progressively responsible administrative experience, including support for senior leaders, physicians, or healthcare operations. Candidates should have advanced Microsoft Office skills, strong organizational and communication abilities, sound judgment, and the ability to manage competing priorities accurately and confidentially.

Skills

Executive Administrative Support
Calendar Management
Meeting Coordination
Report And Presentation Preparation
Physician Recruitment
Onboarding
Workforce Administration
Physician Scheduling
Invoice Processing
Account Reconciliation
Budget Tracking
Project Coordination
Confidential Records Management
Microsoft Office
Time Management

Visa sponsorship

Not detected in the job text

Keywords

Administrative Support
Executive Support
Neurosurgery
Physical Medicine And Rehabilitation
Clinical Neurosciences
Physician Recruitment
Onboarding
Physician Privileges
Appointments
Contract Management
Workforce Administration
On-Call Scheduling
Medical Staff Processes
Financial Processes
Invoice Processing
Account Reconciliation
Budget Tracking
Periodic Reviews
Strategic Initiatives
Confidential Records
Microsoft Outlook
Microsoft Word
Microsoft Excel
Microsoft PowerPoint
Microsoft Teams
SharePoint
PeopleSoft
Medical Terminology
Project Management
Alberta Health Services

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