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Added 23 mins ago
Care Team Assistant - Acute Medical Unit
Nova Scotia Health and IWK Health
Bridgewater, NS
…direction of regulated health professionals, the Care Team Assistant provides direct, hands-on care based on the needs of the patient and program/unit. As a member of the collaborative care…
Added 23 mins ago
Care Team Assistant - Acute Medical Unit
Nova Scotia Health and IWK Health
Bridgewater, NS
…direction of regulated health professionals, the Care Team Assistant provides direct, hands-on care based on the needs of the patient and program/unit. As a member of the collaborative care…
Added 53 mins ago
OS
Backend Python Developer - GenAI Focus
Open Systems Technologies
Montreal, QC
- Contract
…to write optimized, efficient, and clean code.GenAI Coding Assistant: Experience with coding assistants like copilot, using Agent mode, Skills, etc.Databases: Proficiency in RDBMS and NoSQL…
Added 2 hours ago
CH
Cooks Assistant
Covenant Health Canada
AB · Edmonton, AB
- Part-time
The Cook's Assistant works under limited supervision and in accordance with catering or tally sheets in prioritizing, preparing and storing a variety of fresh ingredients and foods that…
Added 2 hours ago
CH
Assistant Head Nurse
Covenant Health Canada
AB · Edmonton, AB
- Full-time
Description: The Assistant Head Nurse (AHN) provides effective clinical leadership, functional supervision and, as needed, performs front line Registered Nursing duties. The AHN promotes…
Added 4 hours ago
CG
Assistant Manager
Compass Group Canada
Calgary, AB
- Full-time
The Assistant Manager, supports the Unit Manager in overseeing the daily operations of food service locations. This role is responsible for ensuring exceptional customer service,…
Added 4 hours ago
AH
Therapy Assistant
Alberta Health Services
Stettler, AB
- Part-time
Transition Company: Assisted Living Alberta Classification: Therapy Assistant Union: HSAA Facility PROF/TECH Unit and Program: Allied Health, Recreation Long Term Care Primary Location:…
Added 4 hours ago
AH
Therapy Assistant
Alberta Health Services
Red Deer, AB
- Part-time
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Associate Physician - GIM
Alberta Health Services
Red Deer, AB
- Full-time
Classification: Associate Physician Union: Exempt Unit and Program: General Internal Medicine Primary Location: Red Deer Regional Hospital Location Details: As Per Location Employee Class:…
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Therapy Assistant
Alberta Health Services
AB · Greater Edmonton Metropolitan Area
- Part-time
Classification: Therapy Assistant Union: HSAA Facility PROF/TECH Unit and Program: Physical Therapy Primary Location: Glenrose Rehabilitation Hsp Location Details: As Per Location…
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Assistant Manager
Alberta Health Services
AB · Edmonton, AB
- Temporary
Classification: Assistant Manager Union: Exempt Unit and Program: Respiratory Therapy Primary Location: U of A Hospital Location Details: As Per Location Temporary Employee Class: Temp F/T…
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Associate Surgical Physician - Urology
Alberta Health Services
Grande Prairie, AB
- Full-time
Classification: Associate Physician Union: Exempt Unit and Program: Urology Primary Location: Grande Prairie Rgnl Hospital Location Details: As Per Location Employee Class: Regular Full…
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Therapy Assistant
Alberta Health Services
Lethbridge, AB
- Temporary
Classification: Therapy Assistant Union: HSAA Facility PROF/TECH Unit and Program: Rehabilitation Department Primary Location: Chinook Regional Hospital Location Details: As Per Location…
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Occupational Therapist I
Alberta Health Services
Fort McMurray, AB
- Full-time
Classification: Occupational Therapist I Union: HSAA Facility PROF/TECH Unit and Program: Allied Health Primary Location: Fort McMurray N Lts HC/Mnt Hlt Location Details: As Per Location…
Added 4 hours ago
AH
Administrative Support V
Alberta Health Services
Calgary, AB · Greater Calgary Metropolitan Area
- Full-time
We are seeking an experienced and motivated administrative assistant to support the Division Chiefs and Deputy Division Chiefs of Neurosurgery and Physical Medicine & Rehabilitation (PM&R)…
Added 4 hours ago
AH
Administrative Support VI
Alberta Health Services
Calgary, AB · Greater Calgary Metropolitan Area
- Full-time
Classification: Administrative Support VI Union: AUPE GSS Unit and Program: Department of Pediatrics Primary Location: Alberta Children's Hospital Location Details: Eligible to work hybrid…
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Administrative Support IV
Alberta Health Services
Calgary, AB · Greater Calgary Metropolitan Area
- Full-time
Recognized Unit Clerk or Medical Office Assistant certificate required. 5 years Admin Support experience, minimum two years in community-based program. Experience with scheduling and…
Added 8 hours ago
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Unit Assistant, Emergency
Stevenson Memorial Hospital
Alliston, ON
- Internship
The Unit Assistant ensures clear concise communication and facilitates the flow of information with other facilities, the health care team, visitors, family members and patients. As part of…
Added 8 hours ago
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Assistant Store Manager Winners - Trinity Crossing
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Orleans, ON
- $48,592.5 to $68,029.5 CAD / year
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We’re looking for an Assistant Store Manager who is passionate about fostering an inclusive and supportive environment. In this role, you’ll empower your team to deliver unforgettable…
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Continuing Care Assistant
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Rosetown, SK
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Added 8 hours ago
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Continuing Care Assistant
HealthCareersInSask.ca
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Administrative Assistant 4 - Street Crime Unit (up to two year term)
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Under the general supervision of the Sergeant i/c of the Street Crime Unit, this position is responsible for providing clerical and administrative support to all employees of the Street…
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Administrative Assistant 3 - Records
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Saint John, NB
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Acts as a back-up for other Administrative Assistants in the Records Unit, on an as-required basis
Added 9 hours ago
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Financial Sercives Assistant
Desjardins
Amos, QC · Boucherville, QC · Brossard, QC · Châteauguay, QC · La Sarre, QC · Montreal, QC · Rouyn-Noranda, QC · Val-d'Or, QC
- Full-time
As an Wealth Management assistant, you help serve, prospect for, solicit, and develop and maintain business relationships with members and clients. You help sell securities products and…
Added 9 hours ago
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Advisor, Securities
Desjardins
Amos, QC · La Sarre, QC · Montreal, QC · Rouyn-Noranda, QC · Val-d'Or, QC · Service Signature Abitibi-Témiscamingue et Nord-du-Québec
- Full-time
As an investment assistant, you help serve, prospect for, solicit, and develop and maintain business relationships with members and clients. You help sell securities products and services…

Alberta Health Services

Administrative Support V

Calgary, AB, Canada
Greater Calgary Metropolitan Area, Canada

Classification: Administrative Support V Union: AUPE GSS Unit and Program: Clinical Neurosciences/Neurosurgery/PM&R Primary Location: Foothills Medical Centre Location Details: As Per Location Multi-Site: Not Applicable FTE: 1.00 Posting End Date: 10-NOV-2026 Employee Class: Regular Full Time Date Available: 20-NOV-2026 Hours per Shift: 7.75 Length of Shift in weeks: 2 Shifts per cycle: 10 Shift Pattern: Days Days Off: Saturday/Sunday Minimum Salary: $31.09 Maximum Salary: $37.81 Vehicle Requirement: Not Applicable · Full-time

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Job details

Pay: Classification: Administrative Support V Union: AUPE GSS Unit and Program: Clinical Neurosciences/Neurosurgery/PM&R Primary Location: Foothills Medical Centre Location Details: As Per Location Multi-Site: Not Applicable FTE: 1.00 Posting End Date: 10-NOV-2026 Employee Class: Regular Full Time Date Available: 20-NOV-2026 Hours per Shift: 7.75 Length of Shift in weeks: 2 Shifts per cycle: 10 Shift Pattern: Days Days Off: Saturday/Sunday Minimum Salary: $31.09 Maximum Salary: $37.81 Vehicle Requirement: Not Applicable
Job type: Full-time
Apply by: Dec 4, 2026
Experience: Minimum 5 years of progressively responsible administrative experience.
Posting language: English
Posted: Nov 4, 2026

Original job description

Your Opportunity:

We are seeking an experienced and motivated administrative assistant to support the Division Chiefs and Deputy Division Chiefs of Neurosurgery and Physical Medicine & Rehabilitation (PM&R) in the Department of Clinical Neurosciences. In this key role working with minimal supervision and direction, you will serve as the primary administrative resource for physician leadership, supporting strategic initiatives, recruitment activities including onboarding, physician workforce administration, financial processes, medical education, and departmental operations. You will work closely with physicians, Alberta Health Services leaders, University of Calgary partners, researchers, residents, fellows, and external stakeholders to ensure the effective operation of two dynamic clinical divisions. The position requires exceptional judgment, discretion, initiative, and the ability to manage multiple competing priorities in a complex healthcare and academic environment. Reporting to the Manager of Administrative Services, the Sections Chief Admin Assistant provides comprehensive executive and operational support to physician leadership within the Sections of Neurosurgery and PM&R. This position is based at Foothills Medical Centre and operates under a hybrid work arrangement. Key responsibilities: Provide executive-level administrative support to Section Chiefs and physician leaders; calendar management, coordinate meetings, agendas, minutes, reports, and presentations; Support physician recruitment, onboarding, physician privileges, appointments, contract management, and workforce administration; physician on call scheduling and departmental records; Process invoices, reconcile accounts, and support budget tracking; Coordinate physician periodic reviews, sections projects, strategic initiatives, and special events; Maintain confidential records and professional correspondence.

Description:

As an Administrative Support V, you will require advanced administrative or specialized skills and knowledge to support complex procedures, practices and initiatives within a department or program.

Classification: Administrative Support V Union: AUPE GSS Unit and Program: Clinical Neurosciences/Neurosurgery/PM&R Primary Location: Foothills Medical Centre Location Details: As Per Location Multi-Site: Not Applicable FTE: 1.00 Posting End Date: 10-NOV-2026 Employee Class: Regular Full Time Date Available: 20-NOV-2026 Hours per Shift: 7.75 Length of Shift in weeks: 2 Shifts per cycle: 10 Shift Pattern: Days Days Off: Saturday/Sunday Minimum Salary: $31.09 Maximum Salary: $37.81 Vehicle Requirement: Not Applicable

Required Qualifications:

Completion of post-secondary education (e.g. certificate in office or business administration).

Additional Required Qualifications:

Degree or Diploma in Business Administration, Office Administration, or a related field. Equivalent experience may be considered. Minimum 5 years of progressively responsible administrative experience. Experience supporting senior leaders, physicians, or healthcare operations. Advanced proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint, Teams, SharePoint). Exceptional organizational, communication, and relationship-building skills. Ability to manage multiple priorities while maintaining accuracy and confidentiality. Demonstrates superior time management skills and organizational skills

Preferred Qualifications:

Experience in a healthcare or academic environment. Knowledge of physician recruitment, onboarding, and medical staff processes. Experience with AHS systems and administrative processes. Medical terminology and/or project management training. Knowledge of U of C and AHS policies and processes are an asset. Experience using PeopleSoft preferred.

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More about this job

Responsibilities

Provide executive and operational administrative support to physician leaders in Neurosurgery and Physical Medicine & Rehabilitation, including calendar and meeting coordination, recruitment and onboarding, workforce administration, and confidential correspondence. Support financial processes, physician scheduling and reviews, strategic initiatives, projects, and departmental operations.

Requirements

Requires post-secondary education in business or office administration, or a related field, and at least five years of progressively responsible administrative experience, including support for senior leaders, physicians, or healthcare operations. Candidates should have advanced Microsoft Office skills, strong organizational and communication abilities, sound judgment, and the ability to manage competing priorities accurately and confidentially.

Skills

Executive Administrative Support
Calendar Management
Meeting Coordination
Report And Presentation Preparation
Physician Recruitment
Onboarding
Workforce Administration
Physician Scheduling
Invoice Processing
Account Reconciliation
Budget Tracking
Project Coordination
Confidential Records Management
Microsoft Office
Time Management

Visa sponsorship

Not detected in the job text

Keywords

Administrative Support
Executive Support
Neurosurgery
Physical Medicine And Rehabilitation
Clinical Neurosciences
Physician Recruitment
Onboarding
Physician Privileges
Appointments
Contract Management
Workforce Administration
On-Call Scheduling
Medical Staff Processes
Financial Processes
Invoice Processing
Account Reconciliation
Budget Tracking
Periodic Reviews
Strategic Initiatives
Confidential Records
Microsoft Outlook
Microsoft Word
Microsoft Excel
Microsoft PowerPoint
Microsoft Teams
SharePoint
PeopleSoft
Medical Terminology
Project Management
Alberta Health Services

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