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Added 9 mins ago
TH
Communicative Disorders Assistant| Full-Time| 82 Buttonwood Ave -BUT SLP-Rehab
Trillium Health Partners
ON · ON, Canada
- Full-time
Hours of Work/Shift: 8-hr day shifts Monday to Friday
Added 1 hour ago
NJ
Grounds Worker
New Jersey Department of Transportation
Knowlton, QC
- Full-time
…cleanliness of these facilities. Under the direction of an Assistant Head of Grounds or supervisory official, appointee does varied types of work involved with the maintenance of DOT…
Added 1 hour ago
TU
Program Assistant
The University of British Columbia
Vancouver, BC
- $4,576 to $4,808 CAD / month
- Full-time
CUPE 2950 Salaried - Program Assistant 2 (Gr5)
Added 2 hours ago
AH
Assistant Head Nurse
Alberta Health Services
Barrhead, AB
- Full-time
Classification: Assistant Head Nurse Union: United Nurses of Alberta Unit and Program: Day Surgery/ PACU/ OR/ Endoscopy / MDR Primary Location: Barrhead Healthcare Ctr Location Details: As…
Added 2 hours ago
AH
Physiotherapist I
Alberta Health Services
Vermilion, AB
- Full-time
Classification: Physiotherapist I Union: HSAA Facility PROF/TECH Unit and Program: Allied Health Primary Location: Vermilion Health Centre Location Details: As Per Location Multi-Site: Not…
Added 2 hours ago
AH
Therapy Assistant
Alberta Health Services
Westlock, AB
- Part-time
Classification: Therapy Assistant Union: HSAA Facility PROF/TECH Unit and Program: Home Care Primary Location: Westlock Comm/Mental Hlth Location Details: As Per Location Multi-Site: Not…
Added 2 hours ago
AH
Administrative Support V
Alberta Health Services
Calgary, AB
- Full-time
…are seeking a highly organized and proactive Administrative Assistant to support EHS leadership and staff in a fast-paced healthcare environment. The Administrative Assistant provides…
Added 2 hours ago
AH
Physician Assistant
Alberta Health Services
Calgary, AB · Greater Calgary Metropolitan Area
- Temporary
Classification: Physician Assistant Union: Exempt Unit and Program: Pediatric Neurology Primary Location: Peter Lougheed Centre Location Details: As Per Location Negotiable Location: Within…
Added 2 hours ago
AH
Administrative Support III
Alberta Health Services
AB · Edmonton, AB
- Temporary
…Completion of a relevant certificate or training program (such as a Unit Clerk program or Medical Office Assistant program). Proficiency with general computer programs (such as Word,…
Added 2 hours ago
AH
Occupational Therapist I
Alberta Health Services
AB · Edmonton, AB
- Temporary
Classification: Occupational Therapist I Union: HSAA Facility PROF/TECH Unit and Program: Medicine Primary Location: U of A Hospital Location Details: As Per Location Multi-Site: Not…
Added 4 hours ago
HM
Internal Medicine
Health Match BC
Williams Lake, BC
- Full-time
…emergency department, and overseeing our 4 bed High Acuity Unit (HAU). While we do not have an ICU, our HAU provides a high level of care and is a critical component of our hospital’s acute…
Added 4 hours ago
UO
Program Assistant
University of British Columbia
Vancouver, BC · UBCV | Pharmaceutical Sciences Building (PHRM)
- $4,576 to $4,808 CAD / month
- Full-time
CUPE 2950 Salaried - Program Assistant 2 (Gr5)
Added 4 hours ago
Operations Administrative Support Officer
City of Vancouver
Vancouver, BC
Works in conjunction with the Property Portfolio Assistant to prepare accurate rent calculations, subsidies, adjustments and annual reviews by analyzing and interpreting financial documents…
Added 5 hours ago
SM
Unit Assistant, Emergency
Stevenson Memorial Hospital
Alliston, ON
- Internship
There is the expectation that you are available to work weekdays, weekends and all shifts (days, nights, 12 hour shifts)
Added 5 hours ago
RM
Labour Relations Assistant
Ross Memorial Hospital
Kawartha Lakes, ON · Lindsay, ON
- Part-time
Must be available to work day and evening shifts, Monday to Sunday
Added 6 hours ago
BU
Teaching Assistant CLAS 2P32 Winter D3
Brock University
St. Catharines, ON · Main Campus (Employees)
- Part-time
The duties and responsibilities of the Teaching Assistant shall be in accordance with Article 22 of the CUPE Local 4207, Unit 1, Collective Agreement. These are made up of scheduled contact…
Added 6 hours ago
CO
Administrative Assistant 3 - Front Desk
City of Saint John
Saint John, NB
- Full-time
Added 6 hours ago
SH
Administrative Assistant
Shared Health-Soins Communs
Brandon, MB
- Full-time
Under the general supervision of and responsible to the Director/Regional Manager/Manager; the Administrative Assistant is committed to the vision, mission, values and strategic priorities…
Added 6 hours ago
IR
Admitting Clerk
Interlake-Eastern Regional Health Authority
Ashern, MB
- Full-time
Medical Office Assistant / Medical Secretary Certification
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Shared Health-Soins Communs
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Administrative Assistant 4 - Critical Care Program
Shared Health-Soins Communs
Winnipeg, MB
- Full-time
Added 6 hours ago
IR
Administrative Assistant
Interlake-Eastern Regional Health Authority
Selkirk, MB
- Full-time
Under the direction of the Regional Director, Mental Health and Crisis Services, the Administrative Assistant is responsible for providing administrative/clerical support for the day-…
Added 6 hours ago
Warrior Caregiver Program Assistant
Winnipeg Regional Health Authority
Churchill, MB
The Warrior Caregiver Program Assistant organizes and implements diversional activities to meet the needs of inpatients, provides peer support on an individual and/or group basis and acts…
Added 6 hours ago
Clerk III - Health Information
Winnipeg Regional Health Authority
Brandon, MB
Completion of Medical Office Administration diploma, Health Unit Clerk certificate, Administrative Assistant program.
Added 6 hours ago
Admitting Clerk
Winnipeg Regional Health Authority
Ashern, MB
Medical Office Assistant / Medical Secretary Certification

Alberta Health Services

Administrative Support V

Calgary, AB, Canada

Full-time

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Job details

Job type: Full-time
Apply by: Dec 11, 2026
Posting language: English
Posted: Nov 11, 2026

Original job description

Your Opportunity:

Emergency Health Services (EHS) provides critical emergency services to communities across Alberta. We are seeking a highly organized and proactive Administrative Assistant to support EHS leadership and staff in a fast-paced healthcare environment. The Administrative Assistant provides comprehensive administrative, operational, project, and coordination support to the Evidence and Innovation program. Reporting directly to the Program Chief, Evidence & Innovation and in close collaboration with the Medical Director of Evidence and Innovation and Training, this position supports research, quality improvement, innovation initiatives, knowledge translation activities, and grant-funded projects. The role coordinates grant development, funding applications, project documentation, stakeholder engagement, and departmental operations. The ideal candidate has strong organizational, communication, and customer service skills, experience in a healthcare environment, proficiency with Microsoft 365/Office applications; including OneDrive cloud storage, Teams, and Co-pilot, and the ability to work independently while supporting a multidisciplinary team. Provide advanced administrative support including calendar management, meeting coordination, correspondence, presentations, minutes, travel arrangements, and confidential records management. Coordinate grant application timelines, assist with drafting, editing and formatting grant proposals, track funding opportunities, gather and update supporting documentation, monitor reporting requirements, and maintain grant databases. Coordinate innovation, research and quality improvement projects, maintain project plans, support stakeholder engagement, coordinate ethics applications, and monitor deliverables and reporting. Process invoices, reconcile expenses, and recommend general workflow improvements.

Description:

As an Administrative Support V, you will require advanced administrative or specialized skills and knowledge to support complex procedures, practices and initiatives within a department or program.

Transition Company: Emergency Health Services Classification: Administrative Support V Union: AUPE GSS Unit and Program: People & Practice Excellence - Evidence & Innovation Primary Location: EMS Headquarters - Calgary Location Details: As Per Location Multi-Site: Not Applicable FTE: 1.00 Posting End Date: 17-NOV-2026 Employee Class: Regular Full Time Date Available: 27-NOV-2026 Hours per Shift: 7.75 Length of Shift in weeks: 2 Shifts per cycle: 10 Shift Pattern: Days Days Off: Saturday/Sunday Minimum Salary: $31.09 Maximum Salary: $37.81 Vehicle Requirement: Not Applicable

Required Qualifications:

Completion of post-secondary education (e.g. certificate in office or business administration).

Additional Required Qualifications:

Five years of progressively responsible administrative experience. Experience supporting grant applications, research administration, or project coordination, including the demonstrated ability to manage private health care information in compliance with organizational privacy and information policies. Advanced administrative skills, grant writing coordination, project management support, stakeholder engagement, communication, attention to detail, and Microsoft 365/office proficiency. Excellent written and oral communication skills. Ability to think creatively and support innovative service activities. Ability to problem solve and work independently.

Preferred Qualifications:

Experience in healthcare, academic, research, or innovation environments and knowledge of grant funding processes. Demonstrated ability to effectively and responsibly use digital productivity tools to support administrative, project, and knowledge management activities while maintaining privacy, security, and data governance requirements. Knowledge of the Emergency Health Services – Alberta organization or field of paramedicine is considered an asset.

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More about this job

Responsibilities

Provide advanced administrative, operational, project, and coordination support to the Evidence and Innovation program, including calendars, meetings, correspondence, presentations, travel, and confidential records. Coordinate grant applications and reporting, support research and quality improvement projects, engage stakeholders, track deliverables, process invoices, and recommend workflow improvements.

Requirements

Requires post-secondary education such as a certificate in office or business administration and five years of progressively responsible administrative experience. Candidates need experience with grant applications, research administration, or project coordination; strong communication and organizational skills; Microsoft 365 proficiency; and the ability to handle private health information and work independently.

Skills

Advanced Administrative Support
Grant Writing Coordination
Project Coordination
Project Management Support
Calendar Management
Meeting Coordination
Stakeholder Engagement
Research Administration
Quality Improvement
Communication
Microsoft 365
OneDrive
Microsoft Teams
Privacy and Records Management
Problem Solving

Visa sponsorship

Not detected in the job text

Keywords

Emergency Health Services
Evidence and Innovation
Administrative Support
Grant Applications
Grant Proposals
Funding Opportunities
Research Administration
Quality Improvement
Innovation Initiatives
Knowledge Translation
Project Coordination
Project Plans
Ethics Applications
Stakeholder Engagement
Microsoft 365
Microsoft Office
OneDrive
Microsoft Teams
Copilot
Privacy Policies
Information Governance
Confidential Records Management
Calendar Management
Meeting Coordination
Expense Reconciliation
Healthcare
Paramedicine

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Work requirements

Jobs in Canada