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Added 1 hour ago
RM
Labour Relations Assistant
Ross Memorial Hospital
Kawartha Lakes, ON · Lindsay, ON
- Part-time
Must be available to work day and evening shifts, Monday to Sunday
Added 1 hour ago
IG
Bilingual EA & Site Coordinator
Insight Global
Montreal, QC
- $30 to $35 CAD / hour
- Full-time
Previous Executive Assistant, senior administrative support, office management or comparable experience in a professional environment.
Added 5 hours ago
AH
Administrative Support V
Alberta Health Services
Calgary, AB
- Full-time
Emergency Health Services (EHS) provides critical emergency services to communities across Alberta. We are seeking a highly organized and proactive Administrative Assistant to support EHS…
Added 5 hours ago
AH
Physician Assistant
Alberta Health Services
Calgary, AB · Greater Calgary Metropolitan Area
- Temporary
Classification: Physician Assistant Union: Exempt Unit and Program: Pediatric Neurology Primary Location: Peter Lougheed Centre Location Details: As Per Location Negotiable Location: Within…
Added 7 hours ago
HM
Internal Medicine
Health Match BC
Williams Lake, BC
- Full-time
…confident in managing inpatient care, providing consults in the emergency department, and overseeing our 4 bed High Acuity Unit (HAU). While we do not have an ICU, our HAU provides a high…
Added 9 hours ago
SM
Unit Assistant, Emergency
Stevenson Memorial Hospital
Alliston, ON
- Internship
There is the expectation that you are available to work weekdays, weekends and all shifts (days, nights, 12 hour shifts)
Added 9 hours ago
RM
Labour Relations Assistant
Ross Memorial Hospital
Kawartha Lakes, ON · Lindsay, ON
- Part-time
Must be available to work day and evening shifts, Monday to Sunday
Added 10 hours ago
Clerk III - Health Information
Winnipeg Regional Health Authority
Brandon, MB
Completion of Medical Office Administration diploma, Health Unit Clerk certificate, Administrative Assistant program.
Added 14 hours ago
TM
Laboratory Assistant
Toronto Metropolitan University
Toronto, ON
- Temporary
…embedding these values into the work at every level and in every unit of the university. In addition, to correct the conditions of disadvantage in employment in Canada and to bring lived…
Added 14 hours ago
RM
Ward Clerk
Ross Memorial Hospital
Kawartha Lakes, ON · Lindsay, ON
- Part-time
…our team cares for 45,000 patients per year in the 24/7/365 emergency department, provides orthopedics and ophthalmology, operates a dialysis unit, and is renowned for its mental health…
Added 16 hours ago
UO
Utilities Electrical Engineer
University of British Columbia
Vancouver, BC · UBCV | Campus Energy Centre (CEC)
- $10,459.67 to $15,675.58 CAD / month
- Full-time
…Utilities (including coverage in their absences), as well as Assistant Civil Engineer, Utilities System Specialist, Senior Thermal Manager, Engineering Assistant to ensure all E&W records…
Added 17 hours ago
TU
Utilities Electrical Engineer
The University of British Columbia
Vancouver, BC
- $10,459.67 to $15,675.58 CAD / month
- Full-time
…Utilities (including coverage in their absences), as well as Assistant Civil Engineer, Utilities System Specialist, Senior Thermal Manager, Engineering Assistant to ensure all E&W records…
Added 18 hours ago
MC
Building Superintendent
Medallion Corporation
London, ON
- Full-time
…on-site maintenance activities, supervises staff (including Assistant Superintendents), and ensures the property is maintained to the highest standards while delivering exceptional resident…
Added 21 hours ago
SM
Unit Assistant, Emergency
Stevenson Memorial Hospital
Alliston, ON
- Internship
There is the expectation that you are available to work weekdays, weekends and all shifts (days, nights, 12 hour shifts)
Added 21 hours ago
DU
Comprehensive Ophthalmologist / Uveitis
Dalhousie University
Halifax, NS
- Full-time
Department/Unit Ophthalmology and Visual Sciences
Added 23 hours ago
Sessional Lecturer - GGR124H1S: Cities and Urban Life (1.0 FCE) - EMERGENCY POSTING
University of Toronto
Toronto, ON
…effectiveness (if had previous teaching assignments), the CUPE 3902 Unit 3 Application Form, and names of two possible references by December 1, 2026…
Added 1 day ago
RM
Labour Relations Assistant
Ross Memorial Hospital
Kawartha Lakes, ON · Lindsay, ON
- Part-time
Must be available to work day and evening shifts, Monday to Sunday
Added 1 day ago
MC
Building Superintendent
Medallion Corporation
Toronto, ON
- Full-time
…on-site maintenance activities, supervises staff (including Assistant Superintendents), and ensures the property is maintained to the highest standards while delivering exceptional resident…
Added 1 day ago
TH
Clinic Clerical Assistant (Temporary Full Time)-Q Spine Centre Third
Trillium Health Partners
Toronto, ON · Etobicoke, ON
- Full-time
The Department Clinic Clerical Assistant (CCA) provides clerical support for reception; new referrals processing and information management; patient administrative services, ensures the…
Added 1 day ago
PH
Full-Time Irregularly Scheduled Interfacility Emergency Medical Call Taker - I-EMCT (PTN)
Provincial Health Services Authority
Vancouver, BC
- Full-time
Position: Full Time Irregularly Scheduled Interfacility Emergency Medical Call-Taker (I-EMCT)
Added 1 day ago
AH
Assistant Head Nurse
Alberta Health Services
Peace River, AB
- Full-time
Classification: Assistant Head Nurse Union: United Nurses of Alberta Unit and Program: Emergency/Operating Room Primary Location: Peace River Comm Hlth Ctr Location Details: As Per Location…
Added 1 day ago
AH
Therapy Assistant
Alberta Health Services
AB · Edmonton, AB
- Temporary
…neurosciences, surgery, medicine, renal, critical care, burns, emergency, transplant and trauma. This Therapy Assistant position will support patients specifically who are within the…
Added 1 day ago
AH
Therapy Assistant
Alberta Health Services
AB · Edmonton, AB
- Temporary
…neurosciences, surgery, medicine, renal, critical care, burns, emergency, transplant and trauma. This Therapy Assistant position will support patients specifically who are within the…
Added 1 day ago
VA
Overnight Veterinary Assistant, Calgary North Animal Hospital
VCA Animal Hospitals
Calgary, AB
- Internship
Calgary North Animal Hospital is welcoming an Overnight Veterinary Assistant to join our fun and motivated team of professional pet health caregivers.
Added 1 day ago
SM
Unit Assistant, Emergency
Stevenson Memorial Hospital
Alliston, ON
- Internship
There is the expectation that you are available to work weekdays, weekends and all shifts (days, nights, 12 hour shifts)

Alberta Health Services

Administrative Support V

Calgary, AB, Canada

Full-time

Apply on LinkedIn About employer

Applications open in a new tab.

Job details

Job type: Full-time
Apply by: Dec 11, 2026
Posting language: English
Posted: Nov 11, 2026

Original job description

Your Opportunity:

Emergency Health Services (EHS) provides critical emergency services to communities across Alberta. We are seeking a highly organized and proactive Administrative Assistant to support EHS leadership and staff in a fast-paced healthcare environment. The Administrative Assistant provides comprehensive administrative, operational, project, and coordination support to the Evidence and Innovation program. Reporting directly to the Program Chief, Evidence & Innovation and in close collaboration with the Medical Director of Evidence and Innovation and Training, this position supports research, quality improvement, innovation initiatives, knowledge translation activities, and grant-funded projects. The role coordinates grant development, funding applications, project documentation, stakeholder engagement, and departmental operations. The ideal candidate has strong organizational, communication, and customer service skills, experience in a healthcare environment, proficiency with Microsoft 365/Office applications; including OneDrive cloud storage, Teams, and Co-pilot, and the ability to work independently while supporting a multidisciplinary team. Provide advanced administrative support including calendar management, meeting coordination, correspondence, presentations, minutes, travel arrangements, and confidential records management. Coordinate grant application timelines, assist with drafting, editing and formatting grant proposals, track funding opportunities, gather and update supporting documentation, monitor reporting requirements, and maintain grant databases. Coordinate innovation, research and quality improvement projects, maintain project plans, support stakeholder engagement, coordinate ethics applications, and monitor deliverables and reporting. Process invoices, reconcile expenses, and recommend general workflow improvements.

Description:

As an Administrative Support V, you will require advanced administrative or specialized skills and knowledge to support complex procedures, practices and initiatives within a department or program.

Transition Company: Emergency Health Services Classification: Administrative Support V Union: AUPE GSS Unit and Program: People & Practice Excellence - Evidence & Innovation Primary Location: EMS Headquarters - Calgary Location Details: As Per Location Multi-Site: Not Applicable FTE: 1.00 Posting End Date: 17-NOV-2026 Employee Class: Regular Full Time Date Available: 27-NOV-2026 Hours per Shift: 7.75 Length of Shift in weeks: 2 Shifts per cycle: 10 Shift Pattern: Days Days Off: Saturday/Sunday Minimum Salary: $31.09 Maximum Salary: $37.81 Vehicle Requirement: Not Applicable

Required Qualifications:

Completion of post-secondary education (e.g. certificate in office or business administration).

Additional Required Qualifications:

Five years of progressively responsible administrative experience. Experience supporting grant applications, research administration, or project coordination, including the demonstrated ability to manage private health care information in compliance with organizational privacy and information policies. Advanced administrative skills, grant writing coordination, project management support, stakeholder engagement, communication, attention to detail, and Microsoft 365/office proficiency. Excellent written and oral communication skills. Ability to think creatively and support innovative service activities. Ability to problem solve and work independently.

Preferred Qualifications:

Experience in healthcare, academic, research, or innovation environments and knowledge of grant funding processes. Demonstrated ability to effectively and responsibly use digital productivity tools to support administrative, project, and knowledge management activities while maintaining privacy, security, and data governance requirements. Knowledge of the Emergency Health Services – Alberta organization or field of paramedicine is considered an asset.

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More about this job

Responsibilities

Provide advanced administrative, operational, project, and coordination support to the Evidence and Innovation program, including calendars, meetings, correspondence, presentations, travel, and confidential records. Coordinate grant applications and reporting, support research and quality improvement projects, engage stakeholders, track deliverables, process invoices, and recommend workflow improvements.

Requirements

Requires post-secondary education such as a certificate in office or business administration and five years of progressively responsible administrative experience. Candidates need experience with grant applications, research administration, or project coordination; strong communication and organizational skills; Microsoft 365 proficiency; and the ability to handle private health information and work independently.

Skills

Advanced Administrative Support
Grant Writing Coordination
Project Coordination
Project Management Support
Calendar Management
Meeting Coordination
Stakeholder Engagement
Research Administration
Quality Improvement
Communication
Microsoft 365
OneDrive
Microsoft Teams
Privacy and Records Management
Problem Solving

Visa sponsorship

Not detected in the job text

Keywords

Emergency Health Services
Evidence and Innovation
Administrative Support
Grant Applications
Grant Proposals
Funding Opportunities
Research Administration
Quality Improvement
Innovation Initiatives
Knowledge Translation
Project Coordination
Project Plans
Ethics Applications
Stakeholder Engagement
Microsoft 365
Microsoft Office
OneDrive
Microsoft Teams
Copilot
Privacy Policies
Information Governance
Confidential Records Management
Calendar Management
Meeting Coordination
Expense Reconciliation
Healthcare
Paramedicine

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Work requirements

Jobs in Canada