Original job description
Your Opportunity:
The Department of Pediatrics has an exciting opportunity for a Program Administrator coordinating the Sections of Pediatric Respirology and Infectious Diseases training programs. Medical Affairs manages the areas of healthcare administration that are specific to physicians and other AHS practitioners. The Calgary Zone Medical Affairs team has over 3600 Medical staff to support the healthcare of 1.3 million Albertans. As the Administrative Support VI/Program Administrator, you are responsible for the operational administration of the Pediatric Respiorology and Infectious Diseases training programs. The role requires strong administrative support skills, careful judgement and active knowledge of priorities and current issues to be successful. Superior communication and problem-solving skills are necessary to manage and resolve complex and confidential situations where the impact of error could be high. Current hybrid work arrangement is 4 days/week onsite, 1 day/week remote.
Description:
As an Administrative Support VI, you will require advanced administrative or specialized skills and knowledge to support complex procedures, practices and initiatives within a department or program.
Classification: Administrative Support VI Union: AUPE GSS Unit and Program: Department of Pediatrics Primary Location: Alberta Children's Hospital Location Details: Eligible to work hybrid (on/off site) within Alberta Multi-Site: Not Applicable FTE: 1.00 Posting End Date: 10-NOV-2026 Employee Class: Regular Full Time Date Available: 01-DEC-2026 Hours per Shift: 7.75 Length of Shift in weeks: 2 Shifts per cycle: 10 Shift Pattern: Days Days Off: Saturday/Sunday Minimum Salary: $33.87 Maximum Salary: $41.19 Vehicle Requirement: Not Applicable
Required Qualifications:
Completion of post-secondary education (e.g. diploma in business or office administration, specialized external certification).
Additional Required Qualifications:
5 years’ senior administrative experience in a teaching hospital/multidisciplinary medical or educational institution is required to understand the complex relationship between clinical operations and educational programming. Post-secondary Medical Office Assistant or graduate of a recognized business / secretarial administrative program. Minimum three years of administrative experience in a multidisciplinary health care administrative area. Intermediate/Advanced computer skills with demonstrated recent use and/or training in Microsoft Office and Outlook. Proficient typing skills with 60 WPM+ (test may be administered). Excellent communication skills – written and oral. Awareness of organizational policies and procedures. Creativity, innovation, enthusiasm and respect. Resiliency and flexibility; ability to work under pressure, strong work ethic. Excellent organizational skills: ability to manage and prioritize work effectively. Strong problem solving and conceptual skills. Ability to deal with difficult issues in a sensitive and confidential manner. Self-directed and able to work under minimal supervision. Ability to foster and promote teamwork, collaboration and partnership.
Preferred Qualifications:
Recent, relevant experience in One45, Peoplesoft, CaRMS, MEDsys and Sharepoint. Experience in Residency/Fellowship programs a strong asset.
More about this job
Responsibilities
Coordinate and provide operational administration for the Pediatric Respirology and Infectious Diseases training programs. Support complex program procedures and initiatives, while using sound judgment to manage priorities and resolve sensitive, confidential issues.
Requirements
Requires post-secondary education in business, office administration, medical office assistance, or a related administrative program, along with at least five years of senior administrative experience in a teaching hospital or multidisciplinary medical or educational institution. Candidates must have strong communication, organizational, problem-solving, confidentiality, and computer skills, including recent Microsoft Office and Outlook experience and typing proficiency of at least 60 WPM.
Skills
- Advanced Administrative Support
- Program Administration
- Communication
- Problem-Solving
- Organization
- Prioritization
- Confidentiality
- Judgment
- Microsoft Office
- Microsoft Outlook
- Typing
- Teamwork
- Collaboration
- Flexibility
- Working Under Pressure
Visa sponsorship
Not detected in the job text
Categories
- Administrative
- Healthcare
- Education
Keywords
- Pediatrics
- Pediatric Respirology
- Infectious Diseases
- Medical Affairs
- Program Administration
- Training Programs
- Clinical Operations
- Educational Programming
- Administrative Support
- Microsoft Office
- Microsoft Outlook
- One45
- PeopleSoft
- CaRMS
- MEDsys
- SharePoint
- Residency Programs
- Fellowship Programs
- Confidentiality
- Typing
