Original job description
Your Opportunity:
Assisted Living Alberta (ALA) seeks a professional with strong board governance experience to provide governance, administrative, and strategic coordination support to the Board Chair, Board members, and Board committees. Reporting to the Chief of Staff and working closely with the Board Chair and executive leadership, the Board Coordination helps ensure the Board has the information, processes, and records required to fulfill its governance, oversight, and accountability responsibilities. The Board Coordination coordinates Board and committee business, prepares agendas, briefing materials, correspondence, and governance documents, and acts as a primary liaison with Board members, executive leadership, and Alberta government ministries. This role requires sound judgement, discretion, attention to detail, and a practical understanding of board governance and formal decision-making processes. Candidates with a paralegal background and experience supporting boards or corporate governance are particularly encouraged to apply.
Description:
The Board Coordination coordinates Board and committee governance processes, applying knowledge of board mandates, bylaws, terms of reference, policies, and meeting procedures to support effective decision-making. Responsibilities include preparing and reviewing agendas and briefing materials for completeness, documenting minutes and resolutions accurately, maintaining confidential governance records, and tracking Board decisions, action items, and reporting deadlines. The role supports the review and maintenance of governance documents, Board work plans, and annual governance calendars, and coordinates Board member onboarding. Working with executive leadership and relevant subject matter experts, the Board Coordination identifies procedural or documentation gaps, follows up on outstanding matters, and escalates issues requiring clarification or direction. The role requires experience handling sensitive information and maintaining accurate, accessible records of Board deliberations and decisions. The Board Coordination supports annual and multi-year strategic planning, monitors follow-through on Board-approved priorities, and coordinates timely information for strategic and financial oversight. The role prepares status reports on progress, risks, and matters requiring Board consideration, and coordinates stakeholder engagements, meetings, events, travel, and Board and Chair expenses in accordance with ALA policies and delegated authorities.
Transition Company: Assisted Living Alberta Classification: Advisor Union: Exempt Unit and Program: ALA Corporate Office Primary Location: Seventh Street Plaza Location Details: As Per Location Employee Class: Regular Full Time FTE: 1.00 Posting End Date: 10-NOV-2026 Date Available: 20-NOV-2026 Hours per Shift: 7.75 Length of Shift in weeks: 2 Shifts per cycle: 10 Shift Pattern: Days Days Off: Saturday/Sunday Minimum Salary: $31.64 Maximum Salary: $54.36 Vehicle Requirement: Driver's License, Vehicle Required
Required Qualifications:
A diploma in Business Administration, Legal Assistant studies, or Paralegal studies, or a Bachelor of Arts in Public Administration, Political Science, Public Policy, Communications, or a related field. A related degree in business or health administration is also acceptable. A minimum of five years of progressively responsible experience in governance, legal, or senior administrative support, including at least three years supporting a Board of Directors and/or Board-appointed committees. Demonstrated experience coordinating board and committee processes, preparing minutes and resolutions, maintaining governance records, and tracking decisions and follow-up actions.
Additional Required Qualifications:
As Required
More about this job
Responsibilities
Coordinate Board and committee governance processes, including preparing agendas and briefing materials, documenting minutes and resolutions, maintaining confidential records, and tracking decisions and follow-up actions. Support strategic and financial oversight, governance planning, Board member onboarding, and coordination of stakeholder engagements, meetings, travel, and expenses.
Requirements
Requires a diploma in Business Administration, Legal Assistant studies, or Paralegal studies, or a relevant bachelor's degree. Candidates must have at least five years of progressively responsible governance, legal, or senior administrative support experience, including at least three years supporting a Board of Directors or Board-appointed committees.
Skills
- Board Governance
- Board Coordination
- Committee Coordination
- Agenda Preparation
- Briefing Materials Preparation
- Minute Taking
- Resolution Documentation
- Governance Records Management
- Decision Tracking
- Strategic Planning
- Stakeholder Engagement
- Confidential Information Handling
- Formal Decision-Making Processes
- Administrative Support
- Attention to Detail
- Discretion
Visa sponsorship
Not detected in the job text
Categories
- Management & Leadership
- Administrative
- Government & Public Sector
- Legal
- Healthcare
Keywords
- Board Governance
- Board Of Directors
- Board Committees
- Governance Processes
- Board Mandates
- Bylaws
- Terms Of Reference
- Meeting Procedures
- Agendas
- Briefing Materials
- Minutes
- Resolutions
- Governance Records
- Board Work Plans
- Governance Calendars
- Board Member Onboarding
- Strategic Planning
- Financial Oversight
- Decision Tracking
- Action Items
- Reporting Deadlines
- Stakeholder Engagement
- Government Ministries
- Confidential Information
- Paralegal Studies
- Legal Assistant Studies
- Business Administration
- Public Administration
- Health Administration
