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Added 4 mins ago
UO
Senior Specialist, Executive Development
University of Ottawa
Ottawa, ON · Desmarais Hall
- Full-time
The Senior Specialist, Executive Development plays an important role in building philanthropic relationships and managing a portfolio of donors and prospects for the Telfer School of…
Added 32 mins ago
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Executive Director
GoodWork.ca
Elora, ON
- Internship
We’re entering an exciting new phase of development and are seeking a part-time Executive Director to help lead us into our next chapter. This is an opportunity for an inspiring, hands-on…
Added 2 hours ago
HM
executive assistant
Highlight Motor Freight Inc.
Concord, ON
- From $37 CAD / hour
- Full-time
- On-site
Added 4 hours ago
B
Intern Materials & Processes (Winter 2027)
Bombardier
Montreal, QC
- Volunteer
Support Environmental and Chemical Engineering team in database development and chemical substance data management.
Added 4 hours ago
PC
fundraising campaign manager
Port Cares
Port Colborne, ON
- $70,000 to $80,000 CAD / year
- Full-time
- Contract
- On-site
Added 5 hours ago
FV
Latsumexw Coordinator - FT (Chilliwack) - 1927
Fraser Valley Aboriginal Children and Family Services Society
Chilliwack, BC
- Full-time
Create an internal registry database of the children and youth in care and the communities they belong to or are entitled to belong to that will be reviewed and tracked by the Executive…
Added 6 hours ago
CI
Commercial Real Estate Support Specialist
Colliers International
Toronto, ON
- Full-time
…Best Workplaces in Canada, Best Workplaces with Most Trusted Executive Teams, among…
Added 7 hours ago
S
AWS Project Manager
Synechron
Montreal, QC
- Full-time
…technical objectives. This role requires strong stakeholder management, risk mitigation, and knowledge of cloud migration…
Added 7 hours ago
Sales Operations Business Partner
Dayforce
Canada
Dayforce is a global human capital management (HCM) company headquartered in Toronto, Ontario, and Minneapolis, Minnesota, with operations across North America, Europe, Middle East, Africa…
Added 8 hours ago
MO
Finance Administrator
Meals on Wheels London
London, ON
- Contract
(i) inform the Executive Director of any relevant legislation, regulations and funder provisions or changes that will have implications for the finances management of the organization;
Added 8 hours ago
CS
Administrative Assistant
Canadian Security Intelligence Service (CSIS) | Service canadien du renseignement de sécurité (SCRS)
Burnaby, BC
- Full-time
Input, track and schedule appointments, meetings and events into the executive calendar.
Added 8 hours ago
CS
Administrative Assistant
Canadian Security Intelligence Service (CSIS) | Service canadien du renseignement de sécurité (SCRS)
Montreal, QC
- Full-time
Input, track and schedule appointments, meetings and events into the executive calendar.
Added 9 hours ago
CS
Administrative Assistant
Canadian Security Intelligence Service (CSIS) | Service canadien du renseignement de sécurité (SCRS)
Toronto, ON
- Full-time
Input, track and schedule appointments, meetings and events into the executive calendar.
Added 9 hours ago
CS
Administrative Assistant
Canadian Security Intelligence Service (CSIS) | Service canadien du renseignement de sécurité (SCRS)
Gatineau, QC
- Full-time
Input, track and schedule appointments, meetings and events into the executive calendar.
Added 9 hours ago
D-
Superviseur TI
DELAN - IT Talent Solutions
Montreal, QC
- Full-time
The IT Supervisor will be responsible for the company's technology environment, combining Microsoft systems and network administration with SQL database management.
Added 9 hours ago
NR
Contracts Administrator
Northview Residential REIT
Calgary, AB
- Full-time
…multi-residential units, 1.25 million sq. feet of commercial space, and 200 executive suites. We are proud to live, work, and play in the neighborhoods we serve, next to our residents,…
Added 9 hours ago
B
Intern, Public Relations and Communications(Winter 2027)
Bombardier
Dorval, QC
- Volunteer
Proactively populate relationship management database with all current and relevant media contacts to ensure completeness and accuracy.
Added 9 hours ago
RS
Manager, Engineering - RMJ (AI Accelerated)
Redwood Software
Toronto, ON
- $135,000 to $160,000 CAD / year
Collaborate closely with Product Management, Sales, Customer Success, and executive leadership to align engineering priorities with business goals.
Added 10 hours ago
Administrative Assistant, Indigenous Health and Wellness
University of Saskatchewan
Saskatoon, SK
Lead and coordinate complex scheduling and executive calendar management for the Pewaseskwan heads and/or Pewaseskwan managers, ensuring alignment of schedules, priorities, communications…
Added 11 hours ago
HH
Receptionist
HSC Holdings Inc
Toronto, ON
- Up to $18 CAD / hour
- Full-time
Excellent communication skills and customer service, including written and verbal skills to communicate with all levels of the organization and its executive team.
Added 11 hours ago
Training Business Analyst Sr
Dayforce
Canada
Dayforce is a global human capital management (HCM) company headquartered in Toronto, Ontario, and Minneapolis, Minnesota, with operations across North America, Europe, Middle East, Africa…
Added 14 hours ago
ZI
Executive Assistant
ZenaTech Inc.
Toronto, ON
- $60,000 to $70,000 CAD / year
- Full-time
…on applications including inspections, security, inventory management, environmental monitoring, border control, land surveys, and precision agriculture improving crop…
Added 15 hours ago
AH
Donor Stewardship and Community Relations Lead
Aberdeen Health Foundation
New Glasgow, NS
- Full-time
You join a two-person team as a partner to the Executive Director, who leads strategy and health-system partnerships. You lead the Foundation's relationships with donors.
Added 18 hours ago
UO
Administrative Assistant to the Chair
University of Waterloo
Waterloo, ON
- Full-time
The Administrative Assistant to the Chair provides executive level support to the Chair and is responsible for ensuring the smooth operation and confidentiality of the Chair’s office. In…
Added 18 hours ago
UO
Administrative Coordinator
University of Waterloo
Waterloo, ON · Optometry
- Full-time
The Administrative Coordinator provides administrative and operational support to the Director, Administrative Officer, Executive Assistant, and the School of Optometry and Vision Science.…

Alberta Health Services

Executive Administrative Assistant

AB, Canada
Greater Edmonton Metropolitan Area, Canada

Full-time

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Job details

Job type: Full-time
Apply by: Nov 6, 2026
Experience: At least 2 years of: Administrative experience.
Posting language: English
Posted: Oct 7, 2026

Original job description

Your Opportunity:

Are you a highly organized, detail driven professional who thrives in a fast‑paced environment supporting senior leaders? Join Alberta Health Services (AHS) in a pivotal role that helps advance quality, safety, and patient‑focused care across the province. As the Executive Administrative Assistant within Quality & Healthcare Improvement (QHI), you will provide high level coordination and executive support to the Senior Program Director, contributing directly to work that strengthens healthcare experiences and outcomes for Albertans. In this role, you will manage complex calendars, prepare briefings and correspondence, support provincial committees, and coordinate sensitive, time critical requests that require sound judgment and discretion. You will serve as a key connection point between the Senior Program Director, QHI teams, AHS leadership, and external partners, ensuring clear communication and smooth operational flow across a dynamic portfolio. As part of a collaborative and mission driven program, you will gain exposure to provincial quality initiatives, improvement methodologies, and executive level decision making processes. QHI is a supportive, innovative environment that values professionalism, integrity, and continuous improvement - offering opportunities to build your skills while contributing to meaningful system‑level work. If you excel at anticipating needs, juggling competing priorities, and delivering high quality administrative support with professionalism and poise, this is your opportunity to make a meaningful impact on healthcare in Alberta. We invite you to apply and be part of a team committed to improving quality and safety for patients, families, and care teams across the province.

Description:

The Executive Administrative Assistant provides senior level executive support to the Senior Program Director within Quality & Healthcare Improvement (QHI), enabling the efficient operation of a provincial program focused on advancing quality, safety, and patient‑centered care across Alberta. This role manages complex and confidential workflows, including scheduling, correspondence, briefing preparation, and coordination of high‑priority requests involving internal leaders, external partners, and system‑level committees. Working with a high degree of independence, the Executive Administrative Assistant triages and prioritizes information, anticipates needs, and ensures timely follow‑through on commitments. The role requires strong judgment, professionalism, and the ability to navigate sensitive issues in a rapidly evolving environment. Responsibilities also include supporting provincial initiatives, maintaining efficient administrative systems, preparing high quality documents and presentations, and enabling clear communication across QHI and other AHS portfolios. As a central coordination point for the Senior Program Director, the Executive Administrative Assistant contributes to the success of initiatives that enhance healthcare quality and safety across the province. This position is ideal for a proactive individual who excels in managing competing priorities, building strong relationships, and delivering exceptional administrative support in a dynamic and purpose driven environment.

Classification: Executive Administrative Asst Union: Exempt Unit and Program: Quality & Healthcare Improvement Primary Location: Seventh Street Plaza Location Details: Eligible to work hybrid (on/off site) within Alberta Negotiable Location: Provincial Employee Class: Regular Full Time FTE: 1.00 Posting End Date: 13-OCT-2026 Date Available: 02-NOV-2026 Hours per Shift: 7.75 Length of Shift in weeks: 2 Shifts per cycle: 10 Shift Pattern: Days Days Off: Saturday/Sunday Minimum Salary: $23.78 Maximum Salary: $39.66 Vehicle Requirement: Not Applicable

Required Qualifications:

At least 2 years of: Administrative experience. Advanced working knowledge of Microsoft Office Suite (Outlook, Word, Excel, Visio, PowerPoint). Ability to functionally supervise, coach, and mentor other Administrative Support staff. Strong knowledge of political sensitivities and the diverse interests of various internal and external stakeholders. Ability to anticipate needs and action appropriately. Excellent oral and written communication skills with a strong ability to draft correspondence. Excellent organizational skills and ability to independently prioritize own workload, and workload of other administrative staff (as required). Ability to act in a professional manner in dealing with the public, management, staff and other departments. Ability to maintain confidentiality and discretion. Strong ability to establish and maintain collaborative and professional relationships with a variety of stakeholders. Knowledge of broad office policies and procedures as well as applicable legislation (e.g. POPA and ATIA).

Additional Required Qualifications:

As Required.

Preferred Qualifications:

Prior experience in healthcare. Education or experience in project management and financial management. Working knowledge of Oracle (specifically knowledge of PeopleSoft and MarkView). Proficiency in developing databases and/or advanced Microsoft Excel skills including creating spreadsheets and reports.

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More about this job

Responsibilities

Provide senior-level administrative support to the Senior Program Director, including managing complex calendars and confidential workflows, preparing briefings and correspondence, and coordinating high-priority requests. Support provincial committees and initiatives, maintain administrative systems, and facilitate communication among QHI teams, AHS leadership, and external partners.

Requirements

Requires at least two years of administrative experience, advanced knowledge of Microsoft Office, and the ability to prioritize workloads, anticipate needs, and handle sensitive information with discretion. Candidates should also have strong communication and stakeholder relationship skills, and be able to functionally supervise, coach, and mentor administrative staff.

Skills

Executive Administrative Support
Calendar Management
Correspondence Drafting
Briefing Preparation
Microsoft Office
Outlook
Word
Excel
Visio
PowerPoint
Prioritization
Confidentiality
Stakeholder Relations
Communication
Coaching And Mentoring
Project Management

Visa sponsorship

Not detected in the job text

Keywords

Quality And Healthcare Improvement
Healthcare Quality
Patient Safety
Patient-Centered Care
Executive Support
Administrative Coordination
Calendar Management
Correspondence
Briefings
Provincial Committees
Confidential Workflows
High-Priority Requests
Microsoft Office
Outlook
Word
Excel
Visio
PowerPoint
PeopleSoft
MarkView
Database Development
Financial Management
Project Management
Stakeholder Relations
Political Sensitivity
POPA
ATIA
Continuous Improvement

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