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Added 26 mins ago
RM
Labour Relations Assistant
Ross Memorial Hospital
Kawartha Lakes, ON · Lindsay, ON
- Part-time
…provides orthopedics and ophthalmology, operates a dialysis unit, and is renowned for its mental health programs and restorative seniors care. The Ross family takes pride in providing…
Added 26 mins ago
LH
2600002505 - Dialysis Aide
Lakeridge Health
Oshawa, ON
- Internship
…procedure rooms; transporting and setting up equipment at off unit locations; and responsible for inventory of all off unit…
Added 56 mins ago
RG
Associate Nurse Manager - Full-Time - RPN
Responsive Group Inc.
Perth, ON
- Full-time
…supports the overall provision of care and services, coordinates unit-level quality activities, and coaches staff in evidence-informed best practices. In conjunction with the Nurse Manager,…
Added 56 mins ago
Rehabilitation Assistant - Rehabilitation Services
Nova Scotia Health and IWK Health
Antigonish, NS
Under the direction of the Manager, and under the supervision of therapists, the Rehabilitation Assistant, as an active member of the patient care team, works with individuals, families and…
Added 1 hour ago
CH
Occupational Therapist I
Covenant Health Canada
AB · Edmonton, AB
- Full-time
…an interdisciplinary team including supervision of therapist assistant staff in the delivery of hospital based rehabilitation. This position is covered by the terms and conditions of the…
Added 1 hour ago
CH
Occupational Therapist I
Covenant Health Canada
AB · Edmonton, AB
- Full-time
…an interdisciplinary team including supervision of therapist assistant staff in the delivery of hospital based rehabilitation. This position is covered by the terms and conditions of the…
Added 1 hour ago
U
Statistical Assistant
UNESCO
Montreal, QC
- From $53,996 CAD / year
The Administrative Data Unit (ADU) supports the UIS's statistical programme through the standard, recurring processing of the data and metadata reported by Member States. The Unit compiles,…
Added 2 hours ago
SH
Unit Assistant
Shared Health-Soins Communs
Winnipeg, MB
- Full-time
Under the general supervision of the Manager, Health Services, RN, RPN, and/or LPN, the Unit Assistant acts as a member of the health care team, assisting with patient care and providing…
Added 2 hours ago
SH
Rehabilitation Assistant
Shared Health-Soins Communs
Winnipeg, MB
- Full-time
…and/or Speech-Language Pathologist (SLP), the Rehabilitation Assistant (RA) performs both direct and indirect patient/resident/client care activities as determined by the specific employer.…
Added 2 hours ago
SH
Diagnostic Imaging Clerk
Shared Health-Soins Communs
Winnipeg, MB
- Full-time
Experience as a ward clerk, Unit Assistant, Secretary or Receptionist in a clinical area is deemed to meet the definition of related.
Added 2 hours ago
SH
Nursing Assistant
Shared Health-Soins Communs
Winnipeg, MB
- Full-time
Successful completion of a Nursing Assistant program or equivalent (both the Health Care Aide and Unit Clerk programs) required.
Added 2 hours ago
SH
Nursing Assistant
Shared Health-Soins Communs
Winnipeg, MB
- Full-time
Successful completion of a Nursing Assistant program or equivalent (both the Health Care Aide and Unit Clerk programs) required.
Added 2 hours ago
SH
Rehabilitation Assistant
Shared Health-Soins Communs
Winnipeg, MB
- Full-time
…and/or Speech-Language Pathologist (SLP), the Rehabilitation Assistant (RA) performs both direct and indirect patient/resident/client care activities as determined by the specific employer.…
Added 2 hours ago
SH
Diagnostic Services Clerk
Shared Health-Soins Communs
Winnipeg, MB
- Internship
…Diagnostic Imaging and the supervision of the Diagnostic Services Assistant, the incumbent performs a variety of tasks relating to the clerical support function of the Diagnostic Services…
Added 2 hours ago
SH
Nursing Assistant
Shared Health-Soins Communs
Winnipeg, MB
- Full-time
Successful completion of a Nursing Assistant program or equivalent (both the Health Care Aide and Unit Clerk programs) required.
Added 2 hours ago
SH
Diagnostic Services Clerk
Shared Health-Soins Communs
Winnipeg, MB
- Internship
…Diagnostic Imaging and the supervision of the Diagnostic Services Assistant, the incumbent performs a variety of tasks relating to the clerical support function of the Diagnostic Services…
Added 2 hours ago
SH
Cross-Trained General Duty Technologist
Shared Health-Soins Communs
Powerview-Pine Falls, MB · Pine Falls, MB
- Full-time
Graduate of an approved Laboratory or Radiology Assistant Program.
Added 3 hours ago
TH
Physician Assistant - Surgery
The Hospital for Sick Children
Toronto, ON
- Internship
The position is based in the General and Thoracic Surgery Program at SickKids. The Physician Assistant will work within the multidisciplinary inpatient team alongside paediatric surgeons,…
Added 3 hours ago
AH
Therapy Assistant
Alberta Health Services
Claresholm, AB
- Part-time
Transition Company: Assisted Living Alberta Classification: Therapy Assistant Union: HSAA Facility PROF/TECH Unit and Program: ISFL-Continuing Care Primary Location: Willow Creek Location…
Added 3 hours ago
AH
Therapy Assistant
Alberta Health Services
Tofield, AB
- Part-time
Transition Company: Assisted Living Alberta Classification: Therapy Assistant Union: HSAA Facility PROF/TECH Unit and Program: Allied Health - Recreation Primary Location: Tofield Health…
Added 3 hours ago
AH
Administrative Support III
Alberta Health Services
Wabasca, AB
- Part-time
Transition Company: Health Shared Services Classification: Administrative Support III Union: AUPE GSS Unit and Program: Health Information Management Primary Location: Wabasca/Desmarais…
Added 5 hours ago
AH
Administrative Support IV
Alberta Health Services
AB · Greater Edmonton Metropolitan Area
- Full-time
Classification: Administrative Support IV Union: AUPE GSS Unit and Program: Women's Ambulatory Clinic Primary Location: Royal Alexandra Hospital Location Details: As Per Location…
Added 5 hours ago
AH
Administrative Support IV
Alberta Health Services
AB · Edmonton, AB
- Full-time
Transition Company: Health Shared Services Classification: Administrative Support IV Union: AUPE GSS Unit and Program: Provincial Scheduling Shared Services Primary Location: Alberta…
Added 5 hours ago
AH
Administrative Support III
Alberta Health Services
Calgary, AB · Greater Calgary Metropolitan Area
- Part-time
…and development within the department, including Endoscopy Unit Clerk (ASIV), and GI/Hepatology Procedure Booking Clerk…
Added 5 hours ago
AH
Administrative Support IV
Alberta Health Services
Calgary, AB · Greater Calgary Metropolitan Area
- Full-time
Some post-secondary education or equivalent combination of education and experience. Medical Office Assistant, Unit Clerk or Health Information Certificate or equivalent combination of…

Alberta Health Services

Executive Administrative Assistant

AB, Canada
Greater Edmonton Metropolitan Area, Canada

Full-time

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Job details

Job type: Full-time
Apply by: Nov 6, 2026
Experience: At least 2 years of: Administrative experience.
Posting language: English
Posted: Oct 7, 2026

Original job description

Your Opportunity:

Are you a highly organized, detail driven professional who thrives in a fast‑paced environment supporting senior leaders? Join Alberta Health Services (AHS) in a pivotal role that helps advance quality, safety, and patient‑focused care across the province. As the Executive Administrative Assistant within Quality & Healthcare Improvement (QHI), you will provide high level coordination and executive support to the Senior Program Director, contributing directly to work that strengthens healthcare experiences and outcomes for Albertans. In this role, you will manage complex calendars, prepare briefings and correspondence, support provincial committees, and coordinate sensitive, time critical requests that require sound judgment and discretion. You will serve as a key connection point between the Senior Program Director, QHI teams, AHS leadership, and external partners, ensuring clear communication and smooth operational flow across a dynamic portfolio. As part of a collaborative and mission driven program, you will gain exposure to provincial quality initiatives, improvement methodologies, and executive level decision making processes. QHI is a supportive, innovative environment that values professionalism, integrity, and continuous improvement - offering opportunities to build your skills while contributing to meaningful system‑level work. If you excel at anticipating needs, juggling competing priorities, and delivering high quality administrative support with professionalism and poise, this is your opportunity to make a meaningful impact on healthcare in Alberta. We invite you to apply and be part of a team committed to improving quality and safety for patients, families, and care teams across the province.

Description:

The Executive Administrative Assistant provides senior level executive support to the Senior Program Director within Quality & Healthcare Improvement (QHI), enabling the efficient operation of a provincial program focused on advancing quality, safety, and patient‑centered care across Alberta. This role manages complex and confidential workflows, including scheduling, correspondence, briefing preparation, and coordination of high‑priority requests involving internal leaders, external partners, and system‑level committees. Working with a high degree of independence, the Executive Administrative Assistant triages and prioritizes information, anticipates needs, and ensures timely follow‑through on commitments. The role requires strong judgment, professionalism, and the ability to navigate sensitive issues in a rapidly evolving environment. Responsibilities also include supporting provincial initiatives, maintaining efficient administrative systems, preparing high quality documents and presentations, and enabling clear communication across QHI and other AHS portfolios. As a central coordination point for the Senior Program Director, the Executive Administrative Assistant contributes to the success of initiatives that enhance healthcare quality and safety across the province. This position is ideal for a proactive individual who excels in managing competing priorities, building strong relationships, and delivering exceptional administrative support in a dynamic and purpose driven environment.

Classification: Executive Administrative Asst Union: Exempt Unit and Program: Quality & Healthcare Improvement Primary Location: Seventh Street Plaza Location Details: Eligible to work hybrid (on/off site) within Alberta Negotiable Location: Provincial Employee Class: Regular Full Time FTE: 1.00 Posting End Date: 13-OCT-2026 Date Available: 02-NOV-2026 Hours per Shift: 7.75 Length of Shift in weeks: 2 Shifts per cycle: 10 Shift Pattern: Days Days Off: Saturday/Sunday Minimum Salary: $23.78 Maximum Salary: $39.66 Vehicle Requirement: Not Applicable

Required Qualifications:

At least 2 years of: Administrative experience. Advanced working knowledge of Microsoft Office Suite (Outlook, Word, Excel, Visio, PowerPoint). Ability to functionally supervise, coach, and mentor other Administrative Support staff. Strong knowledge of political sensitivities and the diverse interests of various internal and external stakeholders. Ability to anticipate needs and action appropriately. Excellent oral and written communication skills with a strong ability to draft correspondence. Excellent organizational skills and ability to independently prioritize own workload, and workload of other administrative staff (as required). Ability to act in a professional manner in dealing with the public, management, staff and other departments. Ability to maintain confidentiality and discretion. Strong ability to establish and maintain collaborative and professional relationships with a variety of stakeholders. Knowledge of broad office policies and procedures as well as applicable legislation (e.g. POPA and ATIA).

Additional Required Qualifications:

As Required.

Preferred Qualifications:

Prior experience in healthcare. Education or experience in project management and financial management. Working knowledge of Oracle (specifically knowledge of PeopleSoft and MarkView). Proficiency in developing databases and/or advanced Microsoft Excel skills including creating spreadsheets and reports.

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More about this job

Responsibilities

Provide senior-level administrative support to the Senior Program Director, including managing complex calendars and confidential workflows, preparing briefings and correspondence, and coordinating high-priority requests. Support provincial committees and initiatives, maintain administrative systems, and facilitate communication among QHI teams, AHS leadership, and external partners.

Requirements

Requires at least two years of administrative experience, advanced knowledge of Microsoft Office, and the ability to prioritize workloads, anticipate needs, and handle sensitive information with discretion. Candidates should also have strong communication and stakeholder relationship skills, and be able to functionally supervise, coach, and mentor administrative staff.

Skills

Executive Administrative Support
Calendar Management
Correspondence Drafting
Briefing Preparation
Microsoft Office
Outlook
Word
Excel
Visio
PowerPoint
Prioritization
Confidentiality
Stakeholder Relations
Communication
Coaching And Mentoring
Project Management

Visa sponsorship

Not detected in the job text

Keywords

Quality And Healthcare Improvement
Healthcare Quality
Patient Safety
Patient-Centered Care
Executive Support
Administrative Coordination
Calendar Management
Correspondence
Briefings
Provincial Committees
Confidential Workflows
High-Priority Requests
Microsoft Office
Outlook
Word
Excel
Visio
PowerPoint
PeopleSoft
MarkView
Database Development
Financial Management
Project Management
Stakeholder Relations
Political Sensitivity
POPA
ATIA
Continuous Improvement

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