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Added 3 mins ago
IH
Payroll Specialist
Impact HR
AB · Edmonton, AB
- Full-time
…burden and benefit costs to the correct jobs and cost codes so project costs and financial statements are…
Added 3 mins ago
TP
Coordinator, Communications and Public Affairs
Toronto Police Service
Toronto, ON
- Temporary
As an effective communicator with strong relationship management, project management, writing, and strategic communications skills, the Coordinator, Communications and Public Affairs will…
Added 3 mins ago
LH
Research Admin Coordinator (Temporary) - Department of Oncology - LHSCRI
London Health Sciences Centre (LHSC)
London, ON
- $31.52 to $39.4 CAD / hour
- Contract
The Research Admin Coordinator supports the day-to-day administrative activities for a physician-led, in-house oncology trial, OCELOT. The position collaborates with the principal…
Added 3 mins ago
LS
Executive Assistant / Office Coordinator - Permanent - 19575
LRO Staffing
Ottawa, ON
- Contract
Our client is seeking an experienced Executive Assistant / Office Coordinator to join their team in Kanata. This is a unique opportunity for a highly organized, proactive, and…
Added 7 mins ago
SC
Coordonnateur(trice) des programmes cliniques spécialisés - Specialized Clinical Programs Coordinator
Shriners Children's
Montreal, QC · Shriners Children's - Quebec
- Full-time
Added 20 mins ago
Parks Project Coordinator-C1378
City of London
London, ON
Reports to and carries out work under the direction of a designated manager. The Parks Project Coordinator contributes to the goals and objectives of the Parks and Forestry Division by…
Added 38 mins ago
PNR Project Coordinator
RailWorks
Guelph, ON
Reporting to the Project Manager or designate, the Project Coordinator provides support and assistance to ensure the smooth execution of the assigned projects. Responsibilities are varied…
Added 50 mins ago
CB
Marketing Coordinator
Canadian Bank Note Company
Ottawa, ON
- $50,000 to $61,000 CAD / year
- Full-time
The Marketing Coordinator keeps work moving across every account we run. This role owns the day-to-day mechanics of getting campaigns out the door - intake, timelines, task setup, asset…
Added 1 hour ago
MM
Scheduling Coordinator
Majestic Marble Import
Concord, ON
- Full-time
We are looking for a Scheduling Coordinator to join our office team in Concord.
Added 1 hour ago
NO
FLEX COORDINATOR OPERATIONS (BILINGUAL)
NFB ONF Education
Vancouver, BC · Greater Vancouver Metropolitan Area
- Full-time
Experience using project-tracking software (e.g., Flow, Smartsheet) and with office and collaboration tools (e.g., MS Office);
Added 1 hour ago
AB
Brand Coordinator, Beauty Division
ACI Brands Inc.
Oakville, ON
- Full-time
The Brand Coordinator position reports to the Brand Manager and will assist on multiple tasks related to assigned brands. Duties include a combination of administrative, project management…
Added 1 hour ago
Coordinator, Centre of Excellence - Learning and Development
Sobeys Capital Incorporated or a Franchise/Affiliate / ou une franchise/société affiliée
Montreal, QC
Our team is currently looking for a Coordinator, Centre of Excellence - Learning and Development. The successful candidate will be responsible for managing enterprise-wide learning…
Added 1 hour ago
Plumbing Coordinator
Right Time Group of Companies
Calgary, AB
…growing, and we’re looking for a motivated Residential Plumbing Coordinator to join our Calgary…
Added 1 hour ago
CP
Proposal & Strategic Opportunities Lead
Capstone Project Solutions
Dartmouth, NS
- Full-time
At Capstone Project Solutions, we're looking for a Proposal & Strategic Opportunities Lead to join our team. You'll play an important role in helping us find and pursue new opportunities,…
Added 1 hour ago
Field Engineer / Coordinator (Mechanical / Electrical / Structural)
Kiewit
Oakville, ON · Toronto, ON
Join our team as a Project Coordinator / Field Engineer (Electrical, Mechanical or Structural), a pivotal role where you will actively contribute to the successful delivery of complex…
Added 1 hour ago
RM
Coordinator, PAMA Marketing
Regional Municipality of Peel
Brampton, ON
- Other
Added 2 hours ago
TT
Quality Coordinator Co-op
Tetra Tech
Pickering, ON
- Full-time
We are currently seeking a Quality Coordinator Co-op Student for our Pickering, ON office. This opportunity is available for 4, 8, 12, or 16-month work terms . To perform this job…
Added 2 hours ago
ÉN
Coordinator Operations
Énergie NB Power
Fredericton, NB
- $42.34 to $52.87 CAD / hour
- Full-time
As a part of the Mactaquac Life Achievement Project (MLAP) team, the Coordinator Operations coordinates construction, commissioning, and operational activities at a hydroelectric generating…
Added 3 hours ago
VB
Electrical Maintenance Planner
Vale Base Metals
NL · Newfoundland and Labrador, Canada
- Full-time
…prioritizing future maintenance requirements, tracking the project and cost controls, and working with operations, engineering, maintenance and outside contractors to ensure successful and…
Added 3 hours ago
SS
Quality Assurance and Continuous Improvement Coordinator
StackTeck Systems Ltd.
Brampton, ON
- Full-time
SUMMARY: The Quality Assurance & Continuous Improvement Coordinator supports Quality Management System (QMS) compliance and assists in driving operational process improvements. This role…
Added 3 hours ago
UO
Coordinator, Student Development
University of Victoria
Victoria, BC
- Full-time
Reporting to the Manager, Educational Integration, the Coordinator, Student Development is responsible for leading the design, coordination, implementation, and evaluation of…
Added 3 hours ago
TI
Sr Project Controller
TekStaff IT Solutions
Toronto, ON
- Contract
5+ years of experience as a Project Control Officer, PMO/Portfolio Analyst, Project Coordinator, or similar role.
Added 3 hours ago
G
Quality Inspector
GFT
Toronto, ON
- Full-time
As a Quality Coordinator/Inspector, you will execute hands-on QA/QC inspections across all project phases, from design through to construction and closeout. You will verify field compliance…
Added 3 hours ago
GR
Technical Product Manager - Identity and Access Management (IAM)
Global Relay
Kelowna, BC
- Full-time
3-5 years of experience as a project manager or project coordinator
Added 3 hours ago
RM
Project Coordinator
RJ Maclean
Stony Plain, AB
- Full-time
The Project Coordinator assists the Project Managers with estimating, project planning and coordinating activities. They will provide project support through document control, scheduling,…

Alberta Health Services

Executive Administrative Coordinator

Calgary, AB, Canada

Full-time

Apply About employer

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Job details

Job type: Full-time
Apply by: Nov 22, 2026
Experience: Post-secondary education with a minimum of 5-7 years administrative experience working in a senior level office and preferably in a healthcare environment.
Posting language: English
Posted: Oct 23, 2026

Original job description

Your Opportunity:

An exciting opportunity awaits you! Reporting to the Senior Operating Officer, Provincial Specialized Programs and Calgary Corridor Lead, Assisted Living Alberta; the Executive Administrative Coordinator is an advanced role that requires the individual to perform at a high level, with limited supervision / guidance and is accountable to perform a wide variety of complex and confidential administrative duties. To be effective, it is critical that the individual exercise critical thinking, problem solving and formal / informal leadership skills. Being consistently mindful of optics, the position requires a full understanding of the Senior Operating Officer, Provincial Specialized Programs and Calgary Corridor portfolio and frequently represents the portfolio as the first point of contact. An important attribute of this position is the ability to utilize diplomacy in interactions with a wide variety of individuals in a fast-paced environment, sometimes under pressure, while remaining flexible, proactive, resourceful, and efficient with a high level of discretion, professionalism, and confidentiality.

Description:

Reporting to the Senior Operating Officer (SOO), Provincial Specialized Programs and Calgary Corridor Lead, the Executive Administrative Coordinator provides comprehensive administrative support including administrative and information management, issues management, and project management. The incumbent coordinates portfolio and service assignments, responds to action requests, reviews and assesses correspondence directed to the SOO, briefs the SOO on administrative issues that may affect the program or organization, and supports organizational initiatives by reviewing administrative requirements, and compiling and summarizing background information. The Executive Administrative Coordinator performs a variety of administrative functions for the SOO including scheduling, preparing correspondence and documents, preparing meeting packages and developing agendas for leadership meetings and executive committees, planning and coordinating special events, as well as coordinating and monitoring various financial matters for the SOO’s office.

Transition Company: Assisted Living Alberta Classification: Executive Administrative Coord Union: Exempt Unit and Program: Clinical Delivery and Operations, Provincial Specialized Programs Primary Location: Southport Location Details: As Per Location Employee Class: Regular Full Time FTE: 1.00 Posting End Date: 29-OCT-2026 Date Available: 09-NOV-2026 Hours per Shift: 7.75 Length of Shift in weeks: 2 Shifts per cycle: 10 Shift Pattern: Days Days Off: Saturday/Sunday Minimum Salary: $28.54 Maximum Salary: $47.70 Vehicle Requirement: Not Applicable

Required Qualifications:

Post-secondary education with a minimum of 5-7 years administrative experience working in a senior level office and preferably in a healthcare environment. Excellent calendar management skills with strong working knowledge and proficiency in Microsoft Office (Outlook, Excel, Word, PowerPoint). Must have experience working with virtual platforms (Teams, ZOOM, etc.). Considerable working knowledge of legislation, policies and processes and general office policies and procedures. Excellent problem solving and analytical skills; ability to work collaboratively with managers and staff from various departments, cope under pressure, deal with stress effectively. Must be able to manage changing priorities and tasks productively in a well-organized manner. Work effectively within a team or independently and be self-directed to readily adapt to new situations and changes. Ability to handle sensitive and confidential material with the utmost professionalism.

Additional Required Qualifications:

Experience supporting leadership or provincial programs. Strong knowledge of political sensitivities and the diverse interests of various internal and external stakeholders. Ability to anticipate needs and action appropriately. Excellent oral and written communication skills. Ability to act in a professional manner in dealing with the public, management, staff and other departments.

Preferred Qualifications:

Prior experience in healthcare, especially in the social service and continuing care sector. Education or experience in project management and financial management. Working knowledge of Oracle, specifically PeopleSoft and MarkView.

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More about this job

Responsibilities

Provides comprehensive administrative, information, issues, and project management support to the Senior Operating Officer. Coordinates assignments and action requests, manages correspondence and meetings, prepares briefing materials, supports organizational initiatives, and monitors financial matters and special events.

Requirements

Requires post-secondary education and 5–7 years of administrative experience in a senior-level office, preferably in healthcare, along with strong Microsoft Office and virtual-platform skills. Candidates must demonstrate sound judgment, discretion, communication, analytical, organizational, and stakeholder-management abilities; experience supporting leadership or provincial programs is also required.

Skills

Calendar Management
Microsoft Office
Outlook
Excel
Word
PowerPoint
Virtual Meeting Platforms
Administrative Support
Information Management
Issues Management
Project Management
Correspondence Preparation
Meeting Coordination
Financial Coordination
Problem Solving
Confidentiality

Visa sponsorship

Not detected in the job text

Keywords

Assisted Living
Healthcare
Provincial Programs
Senior-Level Office
Administrative Support
Information Management
Issues Management
Project Management
Microsoft Office
Outlook
Excel
Word
PowerPoint
Microsoft Teams
Zoom
Calendar Management
Correspondence
Meeting Packages
Executive Committees
Financial Management
Oracle
PeopleSoft
MarkView
Stakeholder Management
Confidentiality
Political Sensitivity
Continuing Care

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