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Alberta Medical Association (AMA)

Administrative Assistant

AB, Canada
Alberta, Canada, Canada

$54,633 to $71,022 CAD / year · Temporary

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Job details

Pay: $54,633 to $71,022 CAD / year
Job type: Temporary
Apply by: Dec 10, 2026
Posting language: English
Posted: Nov 10, 2026

Original job description

The AMA is recruiting for the position of Administrative Assistant. As a member of the Physician Workforce and Stewardship team, the Administrative Assistant will play a critical role in ensuring that AMA initiatives are supported through providing proactive and comprehensive administrative support

This is a temporary position ending on December 31, 2027, with the possibility of an extension.

Who are we?

The AMA is the official voice of the medical profession in Alberta. The association advocates for and supports Alberta physicians, strengthening their leadership in the provision of sustainable health care. For more information on the AMA please visit our website at www.albertadoctors.org.

Why work for the AMA?

At the AMA, we know that employees are fundamental to our success as an organization. We take pride in hiring client-oriented relationship builders who embrace teamwork, personal growth and development and truly want to help us succeed. As part of our employee experience, we provide a competitive compensation package, benefits, work-life balance and development opportunities.

The AMA has a hybrid work environment. The successful candidate will be based out of our Edmonton or Calgary office and will have the opportunity to work from home but will be required to go into the office or attend in person when required.

Team Overview

Physician Workforce & Stewardship branch is responsible for supporting physicians in their leadership roles, contributing to the development, optimization and distribution of the physician workforce within Alberta’s health system. The branch will drive initiatives related to physician workforce planning, professional development, workforce diversity, and operational efficiency to support Alberta’s physicians to continue delivering quality patient care.

Position Overview

The Administrative Assistant will be responsible for providing proactive and comprehensive administrative support to the EVP, Physician Workforce and Stewardship. You will utilize your strong organizational and collaboration skills to work closely with other team members to ensure seamless coordination of support.

This position requires some evening and weekend hours to support meetings/events and occasional travel (within Alberta) may be required to attend committee meetings.

Key Responsibilities:

Provide proactive and comprehensive administrative support to EVP, Physician Workforce and Stewardship, Medical Directors and others within the branch.
Calendar management: prioritize meetings, book travel arrangements and provide required background materials prior to meeting.
Draft correspondence, proofread and edit documents.
Maintain a “bring forward” system.
Prepare documents and PPT presentations based on content provided for Board level presentations.
Compile and provide accurate results on preliminary research on specified topics.
Provide administrative support for committees within the Physician Workforce and Stewardship portfolio including:
Schedule meetings with staff, members and/or external stakeholders (meetings can require a combination of face-to-face, videoconference, and teleconference from multiple locations).
Assist with agenda preparation and distribution.
Attend meetings to provide support and take notes/use appropriate technology.
Prepare minutes and track action items.
Handle expense claims.
Process honoraria claims and invoices as part of the Health System Transformation administrative team
Other administrative tasks as required.

Education and Experience:

Two-year post-secondary diploma with a major in business, administration or health-related field.
Four (4) years of experience of which at least two have been at a senior secretarial or administrative level.
Must have the ability to coordinate meetings and take minutes/use appropriate technology.
Thorough working knowledge of Microsoft Office, including Word, PowerPoint, Excel and Outlook. Experience with other types of software applications an asset.
Equivalent education/experience will be considered.

Skills:

Above average communication skills, both written and verbal
Focus on accuracy, attention to detail, quality service
Task management driven, tenacious on follow up with others
Flexible and adaptable, able to work within a changing environment
Able to communicate in a way appropriate to the environment, maintaining confidentiality when required
Able to communicate with and relate to individuals across all levels of the organization (staff and membership)
Strong organizational skills
Strong interpersonal skills
Good problem solving/critical thinking skills
Excellent work ethic
Able to work independently and as part of a team
Able to exercise sound judgment and take initiative, using knowledge of day-to-day operations, key priorities and urgency of issues

How to apply:

To apply, please submit a cover letter and résumé through our application system on our careers page at AMA Careers in confidence. This role will remain open until 11:59pm on November 20, 2026. Please note that only applications received through our online tool will be accepted.

We thank all applicants for their interest in joining our team, please note that only those selected for an interview will be contacted. The successful candidate will be required to complete all applicable background checks (which may include criminal, identity, educational and/or credit) and professional reference checks satisfactory to the AMA.

The salary for this role is between $54,633 - $71,022 per annum.

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More about this job

Responsibilities

Provide administrative support to the EVP, Medical Directors, and the Physician Workforce and Stewardship branch, including calendar and travel coordination, correspondence, document preparation, and preliminary research. Coordinate committee meetings, prepare agendas and minutes, track action items, and process expense, honoraria, and invoice claims.

Requirements

Requires a two-year post-secondary diploma in business, administration, or a health-related field, plus four years of experience, including at least two years in a senior secretarial or administrative role; equivalent education and experience may be considered. Candidates must be able to coordinate meetings and take minutes, have thorough working knowledge of Microsoft Office, and demonstrate strong communication, organizational, interpersonal, and problem-solving skills.

Skills

Calendar Management
Meeting Coordination
Minute Taking
Microsoft Word
Microsoft PowerPoint
Microsoft Excel
Microsoft Outlook
Written Communication
Verbal Communication
Attention To Detail
Task Management
Follow-Up
Organization
Interpersonal Communication
Problem Solving
Critical Thinking

Benefits

Competitive Compensation
Benefits
Work-Life Balance
Development Opportunities

Visa sponsorship

Not detected in the job text

Keywords

Administrative Support
Physician Workforce
Workforce Planning
Healthcare
Committee Coordination
Calendar Management
Travel Arrangements
Meeting Agendas
Meeting Minutes
Action Item Tracking
Board Presentations
Microsoft Office
Microsoft Word
Microsoft PowerPoint
Microsoft Excel
Microsoft Outlook
Correspondence
Document Editing
Preliminary Research
Expense Claims
Honoraria Claims
Invoice Processing
Confidentiality
Stakeholder Communication
Hybrid Work

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