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Added 7 mins ago
B
Director of Accounting
BlueCat
Toronto, ON
- Full-time
Added 22 mins ago
NI
Financial Director
Nobis Inc
Markham, ON
- $100,000 to $150,000 CAD / year
- Full-time
Added 22 mins ago
S
Consultant (CAN) - Inventory and Procurement Specialist
Slalom
Toronto, ON · Greater Toronto Area, Canada
- Full-time
Job Title: Inventory and Demand Planning & Accounts Payable Operations
Added 22 mins ago
B
Director of Accounting
BlueCat
Canada
- Full-time
Added 22 mins ago
N
Analyst, Continuous Improvement
Nutrien
Calgary, AB
- Full-time
The Analyst, Accounts Payable & T&E Continuous Improvement, is a strategic role responsible for proactively driving end-to-end process transformation and operational excellence within…
Added 36 mins ago
CI
Manager Corporate Finance
CultureSmith Inc.
Calgary, AB
- Full-time
Oversee and develop the Accounts Payable and Financial Accounting teams.
Added 36 mins ago
RP
Junior Accountant
Return Policy
Toronto, ON
- Full-time
As a Junior Accountant, you will manage day-to-day transaction processing, including accounts payable, accounts receivable, payments, and cash receipts. You will support multiple accounting…
Added 36 mins ago
H
Bookkeeper
Hays
Toronto, ON
- $80,000 to $90,000 CAD / year
- Full-time
Managing accounts payable and accounts receivable
Added 51 mins ago
O
Account Manager, Client Services
Octacom
Hamilton, ON
- $75,000 to $85,000 CAD / year
- Full-time
…a wide range of industries to streamline and optimize their Accounts Payable and Accounts Receivable…
Added 51 mins ago
RH
Accounting Manager
Robert Half
Vancouver, BC
- $100,000 to $130,000 CAD / year
- Full-time
Provide leadership, mentorship, and oversight to junior accounting staff responsible for accounts payable and accounts receivable.
Added 1 hour ago
KD
Premier·ère analyste financier·ère | Senior Financial Analyst
Keurig Dr Pepper
Montreal, QC
- Full-time
Added 1 hour ago
CC
Project Accountant
Corebuild Construction Ltd.
Toronto, ON · North York, ON
- Full-time
· Experience with accounts payable, accounts receivable, and reconciliations.
Added 1 hour ago
RP
Finance and Accounting Administrator
Renaissance Personnel
Chatham-Kent, ON · Chatham, ON
- Full-time
· Experience in accounts payable, accounts receivable, invoicing, and general accounting functions.
Added 1 hour ago
MQ
Oracle Fusion ERP QA Consultant
Miipe Quality Solutions
Markham, ON
- $80,000 to $90,000 CAD / year
- Full-time
Validate Oracle Fusion Financials processes, including General Ledger (GL), Accounts Payable (AP), Accounts Receivable (AR), and related financial workflows.
Added 1 hour ago
KR
Junior Accounts Payable Specialist
Kassen Recruitment
Brampton, ON
- Full-time
A leading organization in the construction and project services industry is seeking an Accounts Payable Specialist to join its finance team. This role is ideal for a detail-oriented…
Added 1 hour ago
M
Administration Assistant (Contract)
Morguard
Prince George, BC
- Full-time
Coding of invoices, prepares Purchase Orders and liaises with Accounts Payables, where required, to ensure that payments are entered in the system in accordance with the company’s…
Added 1 hour ago
CL
General Manager - Off Campus
Campus Living Centres
Waterloo, ON
- Full-time
Ensure that all collection and control procedures are followed relating to accounts receivable
Added 1 hour ago
P
Finance Director
Perennial
Toronto, ON
- Full-time
Added 1 hour ago
TI
Administrative Manager (Controller)
ThreePDS Inc.
Terrebonne, QC
- $95,000 to $110,000 CAD / year
- Full-time
…including production and cost accounting, financial analysis, accounts payable and receivable, monthly reporting, budgeting, forecasting, inventory accounting, and internal controls. You…
Added 1 hour ago
D
Shipper Receiver
Dynacare
Brampton, ON
- Full-time
Accountable for problem resolution for non-receipts forwarded from Accounts Payable
Added 1 hour ago
C
Coordinator, Procurement and Telecom Support
CNIB
Toronto, ON
- $42,192 to $52,740 CAD / year
- Full-time
2–4 years of experience in procurement, telecommunications administration, vendor management, accounts payable support, or a related role.
Added 1 hour ago
RA
Accountant
Rack Attack
Vancouver, BC
- $50,000 to $60,000 CAD / year
- Full-time
The Accountant is responsible for supporting the company’s day-to-day accounting operations, including accounts payable, general ledger maintenance, account reconciliations, and period-end…
Added 1 hour ago
MK
ERP Integration & Transformation Lead
Moose Knuckles Canada
Montreal, QC · Greater Montreal Metropolitan Area
- Full-time
Added 1 hour ago
BA
Comptable | Accountant
BLP Avocats | Lawyers
Montreal, QC
- Full-time
Support the management of full-cycle accounting including accounts payable, accounts receivable, reconciliations, and general ledger maintenance;
Added 1 hour ago
GM
Corporate Controller
Generation Mining
Toronto, ON
- Contract
· Lead accounting operations and the monthly, quarterly and annual close, including accounts payable, accounts receivable, payroll accounting, the general ledger and reconciliations.…

Alberta Municipalities

Finance Operations Associate

Edmonton, AB, Canada

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Job details

Apply by: Nov 12, 2026
Posting language: English
Posted: Oct 29, 2026

Original job description

Reporting to the Senior Director, Finance, the Finance Operations Associate provides administrative, operational, and coordination support to the Finance team. This position is responsible for organizing workflows, coordinating reporting activities, maintaining documentation, supporting governance processes, and ensuring departmental initiatives progress efficiently and on schedule.

The Finance Operations Associate serves as a central point of coordination across multiple streams of work, including budgeting, audit activities, board and committee reporting, policy development, financial systems initiatives, and other operational projects. The role works closely with internal stakeholders, external service providers, and project teams to facilitate communication, monitor progress, and support the efficient execution of priorities.

Classification Position Term

Level 3 – Consultant/Program Associate Full-time - Permanent

Know-How

Practical / Technical Knowledge

Diploma or degree in Business Administration, Office Administration, Project Management, Communications, Finance, or a related field.
Three to five years of experience in project coordination, administrative coordination, operations support, executive support, or a related role.
Experience supporting governance processes, reporting functions, or organizational initiatives is considered an asset.
Experience working in a professional office environment with multiple competing priorities.
Advanced proficiency in Microsoft Office, including Word, Excel, PowerPoint, Outlook, Teams, and SharePoint.

Planning, Organizing, and Integrating

Ability to work independently and exercise sound judgment.
Experience creating and maintaining tracking tools, workflows, and process documentation.
Ability to coordinate multiple priorities while maintaining attention to detail.
Ability to problem solve collaboratively and demonstrate sound judgement, innovation/creativity, and an ethical approach, knowing when to escalate matters.
High attention to detail, ensuring accuracy and thoroughness.
Highly organized team player with the ability to manage multiple priorities and deadlines concurrently.
Ability to be resourceful and take initiative to proactively address issues.
Exceptional organizational and time-management skills.

Communicating and Influencing Skills

Positive, poised, and professional working style with the ability to protect confidential information and use discretion and tact.
Collaborative and open-minded team player who is committed to the achievement of team goals and works well with others.
Strong interpersonal skills for developing effective work relationships with senior management, service providers, and clients.
Excellent written communication, editing, and proofreading skills.
Excellent verbal and written communication skills for working with staff at all levels of the organization, facilitating meetings, coordinating information and preparing professional documentation.

Responsibilities

Departmental Coordination

Maintain departmental workplans, schedules, trackers, and reporting calendars.
Coordinate Finance Team meetings, prepare agendas, record action items, and monitor follow-up activities.
Track deliverables, deadlines, and dependencies across multiple initiatives.
Monitor outstanding actions and deliverables across the Finance team and escalate overdue items as appropriate.
Proactively follow up with stakeholders regarding outstanding actions, information requests, and approvals.
Coordinate review and approval processes, track feedback, and ensure final documents are completed and distributed within established timelines.
Provide status updates on outstanding deliverables, action items and departmental initiatives.
Maintain tracking logs for requests, recommendations, and follow-up activities.
Assist with budgeting and planning schedules by coordinating information collection and submissions.

Operational Support

Crosstrain and provide backup support for the accounts payable and accounts receivable coordinator positions.
Prepare CFO and departmental purchase card expense reports
Coordinate administrative workflow approvals by obtaining required authorizations and processing approved leave requests, expense claims, and other authorized transactions within organizational systems.
Coordinate contract administration activities, including ensuring appropriate approval workflows, maintaining contract records, tracking renewal dates, and ensuring required documentation is complete.

Governance and Reporting Support

Coordinate the preparation, review, and submission of finance-led reports for boards, committees, executive leadership, and other stakeholders.
Maintain reporting schedules and ensure submission deadlines are met.
Coordinate the collection and consolidation of information from multiple contributors.
Track governance-related action items and commitments.
Assist in the preparation of presentations, briefing notes, requests for decision, and other governance materials.
Ensure governance materials are complete, professionally formatted, and ready for review and distribution.

Document Management and Administration

Coordinate contract documentation, approvals, and records management.
Maintain departmental document libraries, filing systems, and records.
Ensure document version control, retention and record management practices are followed.
Coordinate document reviews, approvals, and publication processes.
Manage document revisions and maintain records of feedback and approval history.
Edit, proofread, format, and standardize reports, policies, procedures, and other departmental documentation.
Support the development and maintenance of templates, forms, and reference materials.
Maintain operational procedures and process documentation.

Project and Initiative Support

Assist with the coordination of departmental projects and strategic initiatives.
Maintain initiative workplans, action item trackers, and status updates.
Coordinate stakeholder communications and project documentation.
Support implementation activities, testing, user communications, and training coordination as required.
Monitor initiative timelines and identify scheduling conflicts or delays requiring attention.
Escalate project or operational issues requiring management attention.

Apply About employer

More about this job

Responsibilities

The Finance Operations Associate provides administrative and operational support to the Finance team by coordinating workflows, reporting activities, and departmental initiatives. They also manage documentation, support governance processes, and facilitate communication across internal and external stakeholders.

Requirements

Candidates must have a diploma or degree in a relevant field and three to five years of experience in project or administrative coordination. Proficiency in Microsoft Office and strong organizational and communication skills are required.

Skills

Project coordination
Administrative support
Financial reporting
Budgeting
Governance processes
Microsoft Office
Excel
SharePoint
Workflow management
Process documentation
Time management
Attention to detail
Communication
Interpersonal skills
Records management
Problem solving

Visa sponsorship

Not detected in the job text

Keywords

Finance Operations
Project Coordination
Administrative Support
Governance
Budgeting
Audit
Reporting
Microsoft Office
Excel
SharePoint
Workflow
Records Management
Policy Development
Financial Systems
Stakeholder Management
Accounts Payable
Accounts Receivable
Contract Administration
Documentation
Time Management
Communication
Professional Office Environment
Process Documentation
Strategic Initiatives
Compliance

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