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Added 3 hours ago
AC
Accounts Payable Coordinator
Aston Carter
AB · Edmonton, Alberta
- $20 to $23 CAD / hour
- Contract
Our client is seeking an Accounts Payable Coordinator to support high-volume accounts payable operations within a fast-paced corporate environment. This role is responsible for processing…
Added 4 hours ago
TU
Administrative Coordinator
The University of British Columbia
Williams Lake, BC
- $4,756.11 to $5,802.73 CAD / month
- Part-time
The Administrative Coordinator provides administrative, financial and human resources (HR) support to AFRF research station and works closely with the Site Manager to support the effective…
Added 7 hours ago
UO
Administrative Coordinator
University of British Columbia
Williams Lake, BC · BOFF | Alex Fraser Research Forest (AFRFT)
- $4,756.11 to $5,802.73 CAD / month
- Part-time
The Administrative Coordinator provides administrative, financial and human resources (HR) support to AFRF research station and works closely with the Site Manager to support the effective…
Added 7 hours ago
MC
Microsoft Dynamics 365 Finance Functional Consultant – D365 F&O | Manufacturing (35742)
Myticas Consulting
Toronto, ON
- Contract
This is a highly functional, hands-on consulting role supporting the Finance and Accounting team across Accounts Receivable (AR), Accounts Payable (AP), General Ledger (GL), Credit…
Added 7 hours ago
Logistics Coordinator
Rogers Communications
Halifax, NS · Toronto, ON
Act as a key point of contact for Accounts Payable and vendor-related inquiries.
Added 12 hours ago
Finance - Accounts Payable/Payroll Coordinator
Salit Steel
Burlington, ON
The Accounting and Payroll Coordinator is responsible for supporting the SRI business group with Accounting, and other Administrative and HR related functions, Salit Accounts Payable and…
Added 13 hours ago
YE
Finance Coordinator
Youth Empowerment & Support Services
Edmonton, AB
- Full-time
Coordinate and manage day-to-day accounting operations, including accounts payable, accounts receivable, revenue, and general ledger activities.
Added 14 hours ago
P
70-26 FTT Finance Coordinator
Pathways
Belleville, ON
- Part-time
Pathways to Independence is recruiting one (1) Full-time Temporary (up to 12 months) Finance Coordinator to join our Finance team at the Belleville Office. Reporting to the Finance Manager,…
Added 14 hours ago
Y
Accounts Payable Associate
YORK1
Concord, ON
- Full-time
- Contract
The Accounts Payable Associate is responsible for managing day-to-day accounts payable functions while ensuring all tasks are completed accurately, efficiently, and in accordance with…
Added 15 hours ago
QM
Accounting & Administrative Coordinator
Quantum Management Services Ltd.
Toronto, ON
- $75,000 to $80,000 CAD / year
- Full-time
- Process day-to-day accounts payable transactions, including vendor invoices, payments, and financial recordkeeping.
Added 15 hours ago
SR
Property Tax Coordinator
SmartCentres REIT
Vaughan, ON
- Full-time
Follow up diligently with Accounts Payable to ensure that tax payment cheques are received on time for mailing to meet due dates
Added 16 hours ago
IG
Supply Chain Coordinator
Insight Global
Rocky View No 44, AB · Rocky View County, AB
- $18 to $18.5 CAD / hour
- Contract
…requesting corrections, reconciling statements, and keeping assigned accounts accurate and up to…
Added 17 hours ago
P
Marketing Coordinator/Coordonnateur(trice) Marketing
Playground
Kahnawake 14 Réserve Indienne, QC
- Full-time
Invoice Review & AP Coordination: Review 10-20 vendor invoices weekly for accuracy against POs before forwarding to Accounts Payable.
Added 17 hours ago
CC
Finance Manager
Context Creative
Toronto, ON
- Full-time
You’ll be at the heart of our day-to-day finance operations in Toronto, owning client billing, accounts receivable and accounts payable, reconciliations, cash flow reporting, and month-end…
Added 17 hours ago
Coordinator, Accounting Services
City of Regina
Regina, SK
This position supervises the accounts payable function for the Finance Department ensuring all processes are made in accordance with existing legislation, tax rules, corporate policy,…
Added 22 hours ago
TU
Finance and Administrative Coordinator
The University of British Columbia
Vancouver, BC
- $4,719 to $4,960 CAD / month
- Full-time
The purpose of the Finance and Administrative Coordinator is to provide support for for core internal College activities such as financial processing and membership processes. They process,…
Added 1 day ago
UO
Finance and Administrative Coordinator
University of British Columbia
Vancouver, BC
- $4,719 to $4,960 CAD / month
- Full-time
The purpose of the Finance and Administrative Coordinator is to provide support for for core internal College activities such as financial processing and membership processes. They process,…
Added 1 day ago
TS
Development Coordinator
TalentSphere Staffing Solutions
Toronto, ON
- Full-time
Monitors progress on project budgets, handles accounts payable coding, prepares reports on and liaises with the Finance Department on project budgets and accounts
Added 1 day ago
C
Coordinator, Procurement and Telecom Support
CNIB
Toronto, ON
- $42,192 to $52,740 CAD / year
- Full-time
2–4 years of experience in procurement, telecommunications administration, vendor management, accounts payable support, or a related role.
Added 1 day ago
RG
Financial Coordinator
ROHL Global Networks Inc.
Headingley, MB
- $65,000 to $75,000 CAD / year
- Full-time
Assist with coordinating financial information and documentation related to Accounts Receivable, Accounts Payable, and other Finance Department activities as required.
Added 1 day ago
R
Business Operations Coordinator
RUNNR
Saskatoon, SK
- Full-time
Manage recurring financial activities including bookkeeping, invoicing, accounts receivable, accounts payable, and related reconciliation processes.
Added 1 day ago
SI
Accounts Payable Construction Coordinator
Shannex Incorporated
Halifax, NS
- Full-time
We are searching for an Accounts Payable Construction Coordinator to join our Finance team based in Halifax, Nova Scotia.
Added 1 day ago
B
Accounting and Finance Manager
Boustan
Montreal, QC · Greater Montreal Metropolitan Area
- Full-time
An experienced accounting manager, senior bookkeeper, or accounting coordinator looking for a long-term growth opportunity
Added 1 day ago
NC
Accounts Payable Coordinator (6-month contract)
Noble Corporation
Concord, ON
- Temporary
Start a rewarding career at Noble as an Accounts Payable Coordinator, we help our customers’ businesses succeed by investing in our most important asset: our teammates!
Added 1 day ago
Finance Operations Associate
Alberta Municipalities
Edmonton, AB
Crosstrain and provide backup support for the accounts payable and accounts receivable coordinator positions.

Alberta Municipalities

Finance Operations Associate

Edmonton, AB, Canada

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Job details

Apply by: Nov 12, 2026
Posting language: English
Posted: Oct 29, 2026

Original job description

Reporting to the Senior Director, Finance, the Finance Operations Associate provides administrative, operational, and coordination support to the Finance team. This position is responsible for organizing workflows, coordinating reporting activities, maintaining documentation, supporting governance processes, and ensuring departmental initiatives progress efficiently and on schedule.

The Finance Operations Associate serves as a central point of coordination across multiple streams of work, including budgeting, audit activities, board and committee reporting, policy development, financial systems initiatives, and other operational projects. The role works closely with internal stakeholders, external service providers, and project teams to facilitate communication, monitor progress, and support the efficient execution of priorities.

Classification Position Term

Level 3 – Consultant/Program Associate Full-time - Permanent

Know-How

Practical / Technical Knowledge

Diploma or degree in Business Administration, Office Administration, Project Management, Communications, Finance, or a related field.
Three to five years of experience in project coordination, administrative coordination, operations support, executive support, or a related role.
Experience supporting governance processes, reporting functions, or organizational initiatives is considered an asset.
Experience working in a professional office environment with multiple competing priorities.
Advanced proficiency in Microsoft Office, including Word, Excel, PowerPoint, Outlook, Teams, and SharePoint.

Planning, Organizing, and Integrating

Ability to work independently and exercise sound judgment.
Experience creating and maintaining tracking tools, workflows, and process documentation.
Ability to coordinate multiple priorities while maintaining attention to detail.
Ability to problem solve collaboratively and demonstrate sound judgement, innovation/creativity, and an ethical approach, knowing when to escalate matters.
High attention to detail, ensuring accuracy and thoroughness.
Highly organized team player with the ability to manage multiple priorities and deadlines concurrently.
Ability to be resourceful and take initiative to proactively address issues.
Exceptional organizational and time-management skills.

Communicating and Influencing Skills

Positive, poised, and professional working style with the ability to protect confidential information and use discretion and tact.
Collaborative and open-minded team player who is committed to the achievement of team goals and works well with others.
Strong interpersonal skills for developing effective work relationships with senior management, service providers, and clients.
Excellent written communication, editing, and proofreading skills.
Excellent verbal and written communication skills for working with staff at all levels of the organization, facilitating meetings, coordinating information and preparing professional documentation.

Responsibilities

Departmental Coordination

Maintain departmental workplans, schedules, trackers, and reporting calendars.
Coordinate Finance Team meetings, prepare agendas, record action items, and monitor follow-up activities.
Track deliverables, deadlines, and dependencies across multiple initiatives.
Monitor outstanding actions and deliverables across the Finance team and escalate overdue items as appropriate.
Proactively follow up with stakeholders regarding outstanding actions, information requests, and approvals.
Coordinate review and approval processes, track feedback, and ensure final documents are completed and distributed within established timelines.
Provide status updates on outstanding deliverables, action items and departmental initiatives.
Maintain tracking logs for requests, recommendations, and follow-up activities.
Assist with budgeting and planning schedules by coordinating information collection and submissions.

Operational Support

Crosstrain and provide backup support for the accounts payable and accounts receivable coordinator positions.
Prepare CFO and departmental purchase card expense reports
Coordinate administrative workflow approvals by obtaining required authorizations and processing approved leave requests, expense claims, and other authorized transactions within organizational systems.
Coordinate contract administration activities, including ensuring appropriate approval workflows, maintaining contract records, tracking renewal dates, and ensuring required documentation is complete.

Governance and Reporting Support

Coordinate the preparation, review, and submission of finance-led reports for boards, committees, executive leadership, and other stakeholders.
Maintain reporting schedules and ensure submission deadlines are met.
Coordinate the collection and consolidation of information from multiple contributors.
Track governance-related action items and commitments.
Assist in the preparation of presentations, briefing notes, requests for decision, and other governance materials.
Ensure governance materials are complete, professionally formatted, and ready for review and distribution.

Document Management and Administration

Coordinate contract documentation, approvals, and records management.
Maintain departmental document libraries, filing systems, and records.
Ensure document version control, retention and record management practices are followed.
Coordinate document reviews, approvals, and publication processes.
Manage document revisions and maintain records of feedback and approval history.
Edit, proofread, format, and standardize reports, policies, procedures, and other departmental documentation.
Support the development and maintenance of templates, forms, and reference materials.
Maintain operational procedures and process documentation.

Project and Initiative Support

Assist with the coordination of departmental projects and strategic initiatives.
Maintain initiative workplans, action item trackers, and status updates.
Coordinate stakeholder communications and project documentation.
Support implementation activities, testing, user communications, and training coordination as required.
Monitor initiative timelines and identify scheduling conflicts or delays requiring attention.
Escalate project or operational issues requiring management attention.

Apply About employer

More about this job

Responsibilities

The Finance Operations Associate provides administrative and operational support to the Finance team by coordinating workflows, reporting activities, and departmental initiatives. They also manage documentation, support governance processes, and facilitate communication across internal and external stakeholders.

Requirements

Candidates must have a diploma or degree in a relevant field and three to five years of experience in project or administrative coordination. Proficiency in Microsoft Office and strong organizational and communication skills are required.

Skills

Project coordination
Administrative support
Financial reporting
Budgeting
Governance processes
Microsoft Office
Excel
SharePoint
Workflow management
Process documentation
Time management
Attention to detail
Communication
Interpersonal skills
Records management
Problem solving

Visa sponsorship

Not detected in the job text

Keywords

Finance Operations
Project Coordination
Administrative Support
Governance
Budgeting
Audit
Reporting
Microsoft Office
Excel
SharePoint
Workflow
Records Management
Policy Development
Financial Systems
Stakeholder Management
Accounts Payable
Accounts Receivable
Contract Administration
Documentation
Time Management
Communication
Professional Office Environment
Process Documentation
Strategic Initiatives
Compliance

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