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Added 1 hour ago
TU
Finance and Administrative Coordinator
The University of British Columbia
Vancouver, BC
- $4,719 to $4,960 CAD / month
- Full-time
The purpose of the Finance and Administrative Coordinator is to provide support for for core internal College activities such as financial processing and membership processes. They process,…
Added 4 hours ago
UO
Finance and Administrative Coordinator
University of British Columbia
Vancouver, BC
- $4,719 to $4,960 CAD / month
- Full-time
The purpose of the Finance and Administrative Coordinator is to provide support for for core internal College activities such as financial processing and membership processes. They process,…
Added 10 hours ago
EW
Accounts Receivable / Credit and Collection Coordinator
Eddi's Wholesale Garden Supplies, a Quality Company
Burnaby, BC
- Full-time
This is a full-time, in-office role for an Accounts Receivable / Credit & Collections Coordinator. This role is responsible for managing customer accounts, ensuring timely collections, and…
Added 10 hours ago
RG
Financial Coordinator
ROHL Global Networks Inc.
Headingley, MB
- $65,000 to $75,000 CAD / year
- Full-time
…numbers, staying organized, and supporting a busy team. While Accounts Receivable will be a primary focus of this position, we're equally interested in finding someone who is adaptable,…
Added 10 hours ago
R
Business Operations Coordinator
RUNNR
Saskatoon, SK
- Full-time
Manage recurring financial activities including bookkeeping, invoicing, accounts receivable, accounts payable, and related reconciliation processes.
Added 10 hours ago
B
Accounting and Finance Manager
Boustan
Montreal, QC · Greater Montreal Metropolitan Area
- Full-time
An experienced accounting manager, senior bookkeeper, or accounting coordinator looking for a long-term growth opportunity
Added 11 hours ago
MP
Clinic Coordinator
McAtee Psychology
Calgary, AB
- Full-time
…claims, order assessment materials, manage team inventory, review accounts receivable, or plan the next team birthday event. You will work closely with our clinicians and leadership, keep…
Added 14 hours ago
Finance Operations Associate
Alberta Municipalities
Edmonton, AB
Crosstrain and provide backup support for the accounts payable and accounts receivable coordinator positions.
Added 18 hours ago
MP
Clinic Coordinator
McAtee Psychology
Calgary, AB
- Full-time
…claims, order assessment materials, manage team inventory, review accounts receivable, or plan the next team birthday event. You will work closely with our clinicians and leadership, keep…
Added 18 hours ago
Coordinator, Accounts Receivable
Lionsgate
Toronto, ON
Lionsgate Canada is actively seeking a Coordinator, Accounts Receivable to join the Accounts Receivable team. Reporting to the Accounts Receivable Manager, this role is responsible for…
Added 20 hours ago
MP
Clinic Coordinator (14 Month Maternity Leave Coverage)
McAtee Psychology
Calgary, AB
- Temporary
We are seeking a highly organized and personable Clinic Coordinator to join our team. In this role, you will be a key part of the client experience, supporting scheduling, intake, billing,…
Added 20 hours ago
R
Credit Coordinator
Roofmart
Brampton, ON · Roofmart Brampton Office
- Full-time
…help us grow our business. In the specialized role of Credit Coordinator, you will be a valuable and key member of our Roofmart…
Added 1 day ago
TH
Office Manager & People Operations Coordinator (Cranbrook, BC)
The Headhunters Recruitment
Cranbrook, BC
- Full-time
Manage client billing, accounts receivable follow-up, vendor invoices, software subscriptions, and related administrative finance functions.
Added 1 day ago
eOne (1064652)
Lionsgate
Toronto, ON
Lionsgate Canada is actively seeking a Coordinator, Accounts Receivable to join the Accounts Receivable team. Reporting to the Accounts Receivable Manager, this role is responsible for…
Added 1 day ago
AC
Accounting & Administrative Coordinator
Atkinson Construction
St. Albert, AB
- Full-time
Accounts payable & receivable: Process vendor invoices and AP, record incoming payments and AR, and prepare AP reports. Communicate payment release timelines to subcontractors and suppliers.
Added 1 day ago
Project Engineer
Kiewit
Oakville, ON · Toronto, ON · Etobicoke, ON
Working knowledge and ability to direct the operation of at least the following management systems: accounts payable/accounts receivable, materials control, estimating, job cost updates and…
Added 1 day ago
CC
AR & Accounting Clerk (Temporary)
Crystal Clean Maintenance
NS · Halifax Central, Nova Scotia
- Full-time
Crystal Clean Maintenance Ltd. is seeking an experienced Accounts Receivable & Accounting Coordinator for a six-month temporary assignment supporting the full accounts receivable cycle and…
Added 1 day ago
Finance and Administration Assistant, College of Dentistry
University of Saskatchewan
Saskatoon, SK
…service areas. This position supports financial transactions, accounts receivable, account reconciliation, payment processing, procurement, purchasing, and financial record keeping. This…
Added 1 day ago
HP
Administration, Finance and Operations Coordinator
HR Project Partners Inc.
Labrador City, NL
- Full-time
Manage accounts payable and receivable invoicing while supporting overall accounting cycle activities.
Added 2 days ago
LH
CCM-Care Coordinator Manager - Multiple Future Opportunities
Lifemark Health Group
Brantford, ON
- $18.42 to $27.02 CAD / hour
- Full-time
…at the heart of everything we do, and we are seeking a Care Coordinator Managerwho shares this same…
Added 2 days ago
BU
FINANCIAL OPERATIONS COORDINATOR
Brandon University
Brandon, MB
- Full-time
Manage and oversee QuickBooks Online for all accounting tasks, including invoicing, payroll, accounts payable/receivable, financial reporting, and reconciliation.
Added 2 days ago
LH
CCM-Care Coordinator Manager - Multiple Future Opportunities
Lifemark Health Group
Thorold, ON
- $18.42 to $27.02 CAD / hour
- Full-time
…at the heart of everything we do, and we are seeking a Care Coordinator Managerwho shares this same…
Added 2 days ago
P
Budget Project Coordinator
PHD
Toronto, ON
- Full-time
Management of client accounts receivable and the follow-up with clients on overdue invoices.
Added 2 days ago
SH
Financial Controller
SENS HØTEL
Montreal, QC
- Full-time
Review and follow up on new customer account requests and accounts receivable collections
Added 2 days ago
MD
Agency Chief Financial Officer
Minnesota Direct Care and Treatment
Saint-Paul, NB · St.-Paul, NB
- Full-time
…biennial, supplemental and annual budgets, revenue accounting, accounts payable, accounts receivable, encumbrances, contract and grant agreements, and financial…

Alberta Municipalities

Finance Operations Associate

Edmonton, AB, Canada

Apply About employer

Applications open in a new tab.

Job details

Apply by: Nov 12, 2026
Posting language: English
Posted: Oct 29, 2026

Original job description

Reporting to the Senior Director, Finance, the Finance Operations Associate provides administrative, operational, and coordination support to the Finance team. This position is responsible for organizing workflows, coordinating reporting activities, maintaining documentation, supporting governance processes, and ensuring departmental initiatives progress efficiently and on schedule.

The Finance Operations Associate serves as a central point of coordination across multiple streams of work, including budgeting, audit activities, board and committee reporting, policy development, financial systems initiatives, and other operational projects. The role works closely with internal stakeholders, external service providers, and project teams to facilitate communication, monitor progress, and support the efficient execution of priorities.

Classification Position Term

Level 3 – Consultant/Program Associate Full-time - Permanent

Know-How

Practical / Technical Knowledge

Diploma or degree in Business Administration, Office Administration, Project Management, Communications, Finance, or a related field.
Three to five years of experience in project coordination, administrative coordination, operations support, executive support, or a related role.
Experience supporting governance processes, reporting functions, or organizational initiatives is considered an asset.
Experience working in a professional office environment with multiple competing priorities.
Advanced proficiency in Microsoft Office, including Word, Excel, PowerPoint, Outlook, Teams, and SharePoint.

Planning, Organizing, and Integrating

Ability to work independently and exercise sound judgment.
Experience creating and maintaining tracking tools, workflows, and process documentation.
Ability to coordinate multiple priorities while maintaining attention to detail.
Ability to problem solve collaboratively and demonstrate sound judgement, innovation/creativity, and an ethical approach, knowing when to escalate matters.
High attention to detail, ensuring accuracy and thoroughness.
Highly organized team player with the ability to manage multiple priorities and deadlines concurrently.
Ability to be resourceful and take initiative to proactively address issues.
Exceptional organizational and time-management skills.

Communicating and Influencing Skills

Positive, poised, and professional working style with the ability to protect confidential information and use discretion and tact.
Collaborative and open-minded team player who is committed to the achievement of team goals and works well with others.
Strong interpersonal skills for developing effective work relationships with senior management, service providers, and clients.
Excellent written communication, editing, and proofreading skills.
Excellent verbal and written communication skills for working with staff at all levels of the organization, facilitating meetings, coordinating information and preparing professional documentation.

Responsibilities

Departmental Coordination

Maintain departmental workplans, schedules, trackers, and reporting calendars.
Coordinate Finance Team meetings, prepare agendas, record action items, and monitor follow-up activities.
Track deliverables, deadlines, and dependencies across multiple initiatives.
Monitor outstanding actions and deliverables across the Finance team and escalate overdue items as appropriate.
Proactively follow up with stakeholders regarding outstanding actions, information requests, and approvals.
Coordinate review and approval processes, track feedback, and ensure final documents are completed and distributed within established timelines.
Provide status updates on outstanding deliverables, action items and departmental initiatives.
Maintain tracking logs for requests, recommendations, and follow-up activities.
Assist with budgeting and planning schedules by coordinating information collection and submissions.

Operational Support

Crosstrain and provide backup support for the accounts payable and accounts receivable coordinator positions.
Prepare CFO and departmental purchase card expense reports
Coordinate administrative workflow approvals by obtaining required authorizations and processing approved leave requests, expense claims, and other authorized transactions within organizational systems.
Coordinate contract administration activities, including ensuring appropriate approval workflows, maintaining contract records, tracking renewal dates, and ensuring required documentation is complete.

Governance and Reporting Support

Coordinate the preparation, review, and submission of finance-led reports for boards, committees, executive leadership, and other stakeholders.
Maintain reporting schedules and ensure submission deadlines are met.
Coordinate the collection and consolidation of information from multiple contributors.
Track governance-related action items and commitments.
Assist in the preparation of presentations, briefing notes, requests for decision, and other governance materials.
Ensure governance materials are complete, professionally formatted, and ready for review and distribution.

Document Management and Administration

Coordinate contract documentation, approvals, and records management.
Maintain departmental document libraries, filing systems, and records.
Ensure document version control, retention and record management practices are followed.
Coordinate document reviews, approvals, and publication processes.
Manage document revisions and maintain records of feedback and approval history.
Edit, proofread, format, and standardize reports, policies, procedures, and other departmental documentation.
Support the development and maintenance of templates, forms, and reference materials.
Maintain operational procedures and process documentation.

Project and Initiative Support

Assist with the coordination of departmental projects and strategic initiatives.
Maintain initiative workplans, action item trackers, and status updates.
Coordinate stakeholder communications and project documentation.
Support implementation activities, testing, user communications, and training coordination as required.
Monitor initiative timelines and identify scheduling conflicts or delays requiring attention.
Escalate project or operational issues requiring management attention.

Apply About employer

More about this job

Responsibilities

The Finance Operations Associate provides administrative and operational support to the Finance team by coordinating workflows, reporting activities, and departmental initiatives. They also manage documentation, support governance processes, and facilitate communication across internal and external stakeholders.

Requirements

Candidates must have a diploma or degree in a relevant field and three to five years of experience in project or administrative coordination. Proficiency in Microsoft Office and strong organizational and communication skills are required.

Skills

Project coordination
Administrative support
Financial reporting
Budgeting
Governance processes
Microsoft Office
Excel
SharePoint
Workflow management
Process documentation
Time management
Attention to detail
Communication
Interpersonal skills
Records management
Problem solving

Visa sponsorship

Not detected in the job text

Keywords

Finance Operations
Project Coordination
Administrative Support
Governance
Budgeting
Audit
Reporting
Microsoft Office
Excel
SharePoint
Workflow
Records Management
Policy Development
Financial Systems
Stakeholder Management
Accounts Payable
Accounts Receivable
Contract Administration
Documentation
Time Management
Communication
Professional Office Environment
Process Documentation
Strategic Initiatives
Compliance

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