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Added 1 min ago
H
Junior Cyber Incident Response Analyst
Hootsuite
Vancouver, BC
- Full-time
…Vancouver or Toronto. In this role, you will report to the Director, Information…
Added 1 min ago
MC
Coordonnateur(trice) exécutif et administratif / Executive & Administrative Coordinator
Merck Canada
Kirkland, QC
- Full-time
Added 31 mins ago
CW
Service Technician
Canadian Water Technologies Ltd.
Vancouver, BC
- $30 to $35 CAD / hour
- Full-time
As a Service Technician, you will report to the Director of Operations. You will support installation, commissioning, optimization, and service of high-purity process water treatment…
Added 31 mins ago
I
Product Operations Manager
Indigo
Regina, SK
- $50,000 CAD / year
- Full-time
The Product Operations Manager translates Indigo’s visual merchandising priorities into locally relevant execution, strengthening community connection and brand affinity while delivering a…
Added 31 mins ago
C
Director, Strategic Partnerships
Clutch
Toronto, ON
- Full-time
We’re hiring a Director of Strategic Partnerships to build a new commercial growth function from the ground up. Your mission: unlock scalable, profitable ways for Canadians to buy from and…
Added 31 mins ago
MF
Business Development Manager
MTY Food Group
Toronto, ON
- Full-time
…Company/Shareholder objectives. Utilizing their restaurant operations and business experience, the expertise of other functional departments as well as industry specific insights they…
Added 31 mins ago
AH
Program Manager
Alberta Health Services
AB · Greater Edmonton Metropolitan Area
- Temporary
…activities on a wide variety of initiatives for the broader operations/medical leadership teams of the Stollery Children’s Hospital. This position works with a high degree of independence,…
Added 31 mins ago
TP
Associate Director, Software Engineering
Toronto Pearson International Airport
Toronto, ON
- Full-time
Reporting to the Director, Technology Delivery, the Associate Director, Software Engineering will establish and lead a sustainable software engineering capability that delivers secure,…
Added 31 mins ago
IF
Director - Governance & Client Account Management
International Financial Data Services (IFDS)
Toronto, ON
- Full-time
The Governance Director – Client Account Management provides day to day oversight; guidance and strategic leadership to our client and the broader support team at IFDS and SS&C through…
Added 31 mins ago
T
Manager, Growth Engineering
TransAlta
Calgary, AB
- Full-time
We’re looking for a Manager, Growth Engineering to join our Growth team on a full-time basis. Reporting to the Director, Development, you will establish and lead an integrated Growth…
Added 46 mins ago
DG
Operations Supervisor - Event Facilities Services
Dexterra Group
Halifax, NS
- Full-time
…will work closely with the Event Services Coordinator, Site Director, and venue operations teams to ensure the facility remains clean, safe, and…
Added 46 mins ago
UO
Director Co-op & Career Development, UC Clermont College
University of Cincinnati
Clermont, QC
- Full-time
Direct and oversee the daily operations of the Career Services Center, ensuring high-quality, accessible, and coordinated services for students across academic programs and delivery formats.
Added 46 mins ago
LG
Accounting Manager
Lawen Group
Halifax, NS
- Full-time
…estate, construction, and operating entities. Reporting to the Director of Finance, you'll lead the day-to-day accounting function, oversee a talented accounting team, and play a critical…
Added 1 hour ago
AT
Director of FP&A
Avenir Talent Partners
Toronto, ON · Greater Toronto Area, Canada
- Full-time
…combines a franchise network with substantial company-owned operations and provides lawn care services and mosquito/tick…
Added 1 hour ago
A
Commercial/Sales Account Director I
AMECO
Calgary, AB
- Full-time
AMECO is seeking a highly driven Commercial Account Director to expand our footprint across Western Canada to lead commercial growth initiatives across the region through strategic business…
Added 1 hour ago
PC
Service Management Analyst
Payments Canada
ON · Ontario, Canada
- $73,500 to $122,500 CAD / year
- Full-time
…for various incidents and problems in collaboration with the Director, Service…
Added 1 hour ago
CG
Manager, Sales Governance and Operations
Calian Group
Ottawa, ON
- Full-time
We are looking for a Manager, Sales Governance & Operations to play a critical leadership role supporting the governance, operational effectiveness, and growth of the ITCS business. In this…
Added 1 hour ago
YG
Director of Housing
Yuułuʔiłʔatḥ Government
Ucluelet, BC
- Full-time
Classification: Band 8 - Senior Manager / Director
Added 1 hour ago
MB
Manager, Finance
Maison Birks
Montreal, QC
- Full-time
Reporting to the Senior Director Accounting & Reporting, the Finance Manager will be responsible for financial accounting, reporting and overall governance, which involves month-end close…
Added 1 hour ago
Technical Director – Tailings
GHD Group Pty Ltd
Bedford, NS
…sound technical decisions from planning and design through operations, closure, and post-closure…
Added 1 hour ago
HN
Commercial Manager / Senior Commercial Manager
Horizon New Energy
Calgary, AB
- Full-time
…energy portfolio across Canada. Reporting to Horizon’s Managing Director, you will lead commercial and business development strategy, analysis and execution, evaluating and negotiating…
Added 1 hour ago
TI
Director of Paid Media
The Influence Agency
Toronto, ON
- Full-time
We’re looking for an experienced, process-driven and performance-obsessed Director of Paid Media to lead and evolve our Paid Media department. This is a department leadership role, not a…
Added 1 hour ago
CR
Bilingual Culinary Manager (French and English)
COGIR Real Estate
Orleans, ON
- Full-time
Your collaboration will extend to working closely with the Executive Director, National Director and Regional Managers of Culinary and residents to translate culinary visions into…
Added 1 hour ago
LK
Interim Director Quality
LHH Knightsbridge
Windsor, ON
- Contract
The Director of Quality will provide strategic and hands-on leadership for all quality assurance, quality systems, customer quality, supplier quality, and continuous improvement activities…
Added 1 hour ago
WC
Canvass Director
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Vancouver, BC
- Full-time
The Canvass Director supervises and coordinates the Wilderness Committee’s Vancouver door-to-door and telephone canvassing teams. The position is responsible for recruiting, training,…

Alberta Municipalities

Finance Operations Associate

Edmonton, AB, Canada

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Job details

Apply by: Nov 12, 2026
Posting language: English
Posted: Oct 29, 2026

Original job description

Reporting to the Senior Director, Finance, the Finance Operations Associate provides administrative, operational, and coordination support to the Finance team. This position is responsible for organizing workflows, coordinating reporting activities, maintaining documentation, supporting governance processes, and ensuring departmental initiatives progress efficiently and on schedule.

The Finance Operations Associate serves as a central point of coordination across multiple streams of work, including budgeting, audit activities, board and committee reporting, policy development, financial systems initiatives, and other operational projects. The role works closely with internal stakeholders, external service providers, and project teams to facilitate communication, monitor progress, and support the efficient execution of priorities.

Classification Position Term

Level 3 – Consultant/Program Associate Full-time - Permanent

Know-How

Practical / Technical Knowledge

Diploma or degree in Business Administration, Office Administration, Project Management, Communications, Finance, or a related field.
Three to five years of experience in project coordination, administrative coordination, operations support, executive support, or a related role.
Experience supporting governance processes, reporting functions, or organizational initiatives is considered an asset.
Experience working in a professional office environment with multiple competing priorities.
Advanced proficiency in Microsoft Office, including Word, Excel, PowerPoint, Outlook, Teams, and SharePoint.

Planning, Organizing, and Integrating

Ability to work independently and exercise sound judgment.
Experience creating and maintaining tracking tools, workflows, and process documentation.
Ability to coordinate multiple priorities while maintaining attention to detail.
Ability to problem solve collaboratively and demonstrate sound judgement, innovation/creativity, and an ethical approach, knowing when to escalate matters.
High attention to detail, ensuring accuracy and thoroughness.
Highly organized team player with the ability to manage multiple priorities and deadlines concurrently.
Ability to be resourceful and take initiative to proactively address issues.
Exceptional organizational and time-management skills.

Communicating and Influencing Skills

Positive, poised, and professional working style with the ability to protect confidential information and use discretion and tact.
Collaborative and open-minded team player who is committed to the achievement of team goals and works well with others.
Strong interpersonal skills for developing effective work relationships with senior management, service providers, and clients.
Excellent written communication, editing, and proofreading skills.
Excellent verbal and written communication skills for working with staff at all levels of the organization, facilitating meetings, coordinating information and preparing professional documentation.

Responsibilities

Departmental Coordination

Maintain departmental workplans, schedules, trackers, and reporting calendars.
Coordinate Finance Team meetings, prepare agendas, record action items, and monitor follow-up activities.
Track deliverables, deadlines, and dependencies across multiple initiatives.
Monitor outstanding actions and deliverables across the Finance team and escalate overdue items as appropriate.
Proactively follow up with stakeholders regarding outstanding actions, information requests, and approvals.
Coordinate review and approval processes, track feedback, and ensure final documents are completed and distributed within established timelines.
Provide status updates on outstanding deliverables, action items and departmental initiatives.
Maintain tracking logs for requests, recommendations, and follow-up activities.
Assist with budgeting and planning schedules by coordinating information collection and submissions.

Operational Support

Crosstrain and provide backup support for the accounts payable and accounts receivable coordinator positions.
Prepare CFO and departmental purchase card expense reports
Coordinate administrative workflow approvals by obtaining required authorizations and processing approved leave requests, expense claims, and other authorized transactions within organizational systems.
Coordinate contract administration activities, including ensuring appropriate approval workflows, maintaining contract records, tracking renewal dates, and ensuring required documentation is complete.

Governance and Reporting Support

Coordinate the preparation, review, and submission of finance-led reports for boards, committees, executive leadership, and other stakeholders.
Maintain reporting schedules and ensure submission deadlines are met.
Coordinate the collection and consolidation of information from multiple contributors.
Track governance-related action items and commitments.
Assist in the preparation of presentations, briefing notes, requests for decision, and other governance materials.
Ensure governance materials are complete, professionally formatted, and ready for review and distribution.

Document Management and Administration

Coordinate contract documentation, approvals, and records management.
Maintain departmental document libraries, filing systems, and records.
Ensure document version control, retention and record management practices are followed.
Coordinate document reviews, approvals, and publication processes.
Manage document revisions and maintain records of feedback and approval history.
Edit, proofread, format, and standardize reports, policies, procedures, and other departmental documentation.
Support the development and maintenance of templates, forms, and reference materials.
Maintain operational procedures and process documentation.

Project and Initiative Support

Assist with the coordination of departmental projects and strategic initiatives.
Maintain initiative workplans, action item trackers, and status updates.
Coordinate stakeholder communications and project documentation.
Support implementation activities, testing, user communications, and training coordination as required.
Monitor initiative timelines and identify scheduling conflicts or delays requiring attention.
Escalate project or operational issues requiring management attention.

Apply About employer

More about this job

Responsibilities

The Finance Operations Associate provides administrative and operational support to the Finance team by coordinating workflows, reporting activities, and departmental initiatives. They also manage documentation, support governance processes, and facilitate communication across internal and external stakeholders.

Requirements

Candidates must have a diploma or degree in a relevant field and three to five years of experience in project or administrative coordination. Proficiency in Microsoft Office and strong organizational and communication skills are required.

Skills

Project coordination
Administrative support
Financial reporting
Budgeting
Governance processes
Microsoft Office
Excel
SharePoint
Workflow management
Process documentation
Time management
Attention to detail
Communication
Interpersonal skills
Records management
Problem solving

Visa sponsorship

Not detected in the job text

Keywords

Finance Operations
Project Coordination
Administrative Support
Governance
Budgeting
Audit
Reporting
Microsoft Office
Excel
SharePoint
Workflow
Records Management
Policy Development
Financial Systems
Stakeholder Management
Accounts Payable
Accounts Receivable
Contract Administration
Documentation
Time Management
Communication
Professional Office Environment
Process Documentation
Strategic Initiatives
Compliance

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