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Added 7 mins ago
MI
Associate Director, Business Data Office, Client Data Team
MUFG Investor Services
Halifax, NS
- Full-time
In this role, you will assist the Business Data Office – Client Data Team fulfilling mandate of ingesting and maintaining static data for clients, Data Migration and remediation, solution…
Added 7 mins ago
HT
Maintenance Technician
Husky Technologies
Bolton, ON
- Full-time
…career development opportunities and a chance to be a part of a team that is the best in the world at what we do. APPLY TODAY – join the Husky…
Added 7 mins ago
C
Senior Facilities Manager
CBRE
Richmond, BC
- Full-time
…responsible for the strategic oversight of building operations, maintenance programs, capital planning, vendor management, and client relationship management. The Senior Facilities Manager…
Added 8 mins ago
PR
Specialist - Intermediate Server Infrastructure
Peel Regional Police
Brampton, ON
- Temporary
…information technology (IT) environment. Works closely with senior team members and cross-functional teams, including IT operations, security, and development, to ensure the efficient and…
Added 8 mins ago
OP
Associate Software Engineer - Full Stack
Ontario Power Generation
Oshawa, ON
- Full-time
Ontario Power Generation (OPG) is looking for a dynamic, strategic and results-driven professional to join our team in the role of Associate Software Engineer - Full Stack.
Added 23 mins ago
TC
Distribution Center Data Clerk
TJX Canada – Winners, Marshalls, HomeSense
Mississauga, ON
- $37,590 to $52,626 CAD / year
- Full-time
…your attention to detail and commitment to accuracy help drive team success. This is a great opportunity to build your administrative expertise while supporting multiple operational…
Added 23 mins ago
TC
Seasonal Retail Store Associate Winners, Part Time, Corral Center
TJX Canada – Winners, Marshalls, HomeSense
Brandon, MB
- Part-time
We’re looking for Retail Associates to join our team in a welcoming environment. Whether you’re starting your career or already have experience, we’re excited to work with you and help you…
Added 23 mins ago
FC
Service Coordinator
Fluke Corporation
Mississauga, ON
- Full-time
Job Summary: We are seeking a skilled service coordinator with a background in customer service to join our team. This individual would be responsible to communicate with customer and…
Added 23 mins ago
TA
Customer Accounts Advisor-Part Time
Talent Acquisition/Human Resources, The Aaron's Family of Companies
Red Deer, AB
- Part-time
…quality brand names and superior customer service. We provide our team members with the opportunity to reach their full potential in a team-oriented, high-energy, recognition-based…
Added 38 mins ago
SD
Pharmacist, Hourly Part Time Evening
Shoppers Drug Mart
Toronto, ON
- Part-time
…great place to work. We’re committed to building our talented team who champion collaboration, kindness and inclusivity. Join our team, and help recognize a healthy future for your career…
Added 38 mins ago
W
Pharmacy Assistant Central Fill
Walmart
Surrey, BC
- Full-time
…participate in all aspects of Pharmacy Operations required of a team player. They are a key member in the delivery of superior customer…
Added 53 mins ago
LC
Supervisor, Production
Loblaw Companies Limited
Mississauga, ON
- Full-time
The Supervisor Production will assist the Pharmacy Operations Management Team in overseeing the day-to-day workflow process of their team within Operations and to ensure optimal customer…
Added 53 mins ago
CH
MAINTENANCE ASSOCIATE
Crescent Hotels & Resorts
Saint John, NB
- Full-time
Assist with preventative maintenance and complete report work orders such as replacing ceiling tiles, light bulbs, patching vinyl, etc., to maintain the hotel and keep the product quality…
Added 53 mins ago
WC
(CAN) Dairy Frozen Associate Overnight 11pm-7am
Walmart Canada
Markham, ON
- Full-time
Position Summary...Working as a Dairy/Frozen Associate at Walmart Canada is a great opportunity to build valuable skills in a fast paced retail environment. In this role, you deliver…
Added 53 mins ago
RS
Customs - Customer Service Associate
Ryder System, Inc.
Woodstock, ON
- Full-time
…of investing in our employees and providing a collaborative team-based culture that encourages growth across all levels and…
Added 53 mins ago
TP
Associate Director, Software Engineering
Toronto Pearson International Airport
Toronto, ON
- Full-time
Reporting to the Director, Technology Delivery, the Associate Director, Software Engineering will establish and lead a sustainable software engineering capability that delivers secure,…
Added 53 mins ago
TC
Associate
TJX Canada – Winners, Marshalls, HomeSense
Williams Lake, BC
- Part-time
We’re looking for Retail Associates to join our team in a welcoming environment. Whether you’re starting your career or already have experience, we’re excited to work with you and help you…
Added 53 mins ago
WC
(CAN) Stocking 1 Team Associate
Walmart Canada
Cobourg, ON
- Full-time
…and new merchandise all in a safe and clean environment. This Associate will function as part of a team to strategically plan and execute duties based on workload and operational…
Added 53 mins ago
(CAN) Pharmacy Assistant- Part Time
Walmart Canada
Toronto, ON
…participate in all aspects of Pharmacy Operations required of a team player. They are a key member in the delivery of superior customer…
Added 53 mins ago
WC
(CAN) Maintenance Team Associate
Walmart Canada
Terrace, BC
- Full-time
Position Summary...To participate in a structured maintenance cleaning program while controlling expenses to ensure a clean and safe shopping and working environment.
Added 53 mins ago
B
Retail Associate Full-Time - Saanich
Buckerfield's
Saanich, BC
- Full-time
Buckerfield's Saanich is seeking to hire a continuous full-time Retail Associate to join our fast paced, growing, knowledgeable team.
Added 53 mins ago
WC
(CAN) Compliance Lead
Walmart Canada
Camrose, AB
- Full-time
Added 53 mins ago
WC
(CAN) Fashion Associate
Walmart Canada
Airdrie, AB
- Full-time
Position Summary...Working as a Fashion Associate at Walmart Canada is a great way to develop your skills in the retail industry. A Fashion Associate is a customer service champion that…
Added 53 mins ago
WC
(CAN) Dairy Frozen Associate
Walmart Canada
Sherwood Park, AB
- Full-time
Position Summary...Working as a Dairy/Frozen Associate at Walmart Canada is a great opportunity to build valuable skills in a fast paced retail environment. In this role, you deliver…
Added 53 mins ago
WC
Pharmacy Assistant Central Fill
Walmart Canada
Surrey, BC
- Full-time
…participate in all aspects of Pharmacy Operations required of a team player. They are a key member in the delivery of superior customer…

Alberta Municipalities

Finance Operations Associate

Edmonton, AB, Canada

Apply About employer

Applications open in a new tab.

Job details

Apply by: Nov 12, 2026
Posting language: English
Posted: Oct 29, 2026

Original job description

Reporting to the Senior Director, Finance, the Finance Operations Associate provides administrative, operational, and coordination support to the Finance team. This position is responsible for organizing workflows, coordinating reporting activities, maintaining documentation, supporting governance processes, and ensuring departmental initiatives progress efficiently and on schedule.

The Finance Operations Associate serves as a central point of coordination across multiple streams of work, including budgeting, audit activities, board and committee reporting, policy development, financial systems initiatives, and other operational projects. The role works closely with internal stakeholders, external service providers, and project teams to facilitate communication, monitor progress, and support the efficient execution of priorities.

Classification Position Term

Level 3 – Consultant/Program Associate Full-time - Permanent

Know-How

Practical / Technical Knowledge

Diploma or degree in Business Administration, Office Administration, Project Management, Communications, Finance, or a related field.
Three to five years of experience in project coordination, administrative coordination, operations support, executive support, or a related role.
Experience supporting governance processes, reporting functions, or organizational initiatives is considered an asset.
Experience working in a professional office environment with multiple competing priorities.
Advanced proficiency in Microsoft Office, including Word, Excel, PowerPoint, Outlook, Teams, and SharePoint.

Planning, Organizing, and Integrating

Ability to work independently and exercise sound judgment.
Experience creating and maintaining tracking tools, workflows, and process documentation.
Ability to coordinate multiple priorities while maintaining attention to detail.
Ability to problem solve collaboratively and demonstrate sound judgement, innovation/creativity, and an ethical approach, knowing when to escalate matters.
High attention to detail, ensuring accuracy and thoroughness.
Highly organized team player with the ability to manage multiple priorities and deadlines concurrently.
Ability to be resourceful and take initiative to proactively address issues.
Exceptional organizational and time-management skills.

Communicating and Influencing Skills

Positive, poised, and professional working style with the ability to protect confidential information and use discretion and tact.
Collaborative and open-minded team player who is committed to the achievement of team goals and works well with others.
Strong interpersonal skills for developing effective work relationships with senior management, service providers, and clients.
Excellent written communication, editing, and proofreading skills.
Excellent verbal and written communication skills for working with staff at all levels of the organization, facilitating meetings, coordinating information and preparing professional documentation.

Responsibilities

Departmental Coordination

Maintain departmental workplans, schedules, trackers, and reporting calendars.
Coordinate Finance Team meetings, prepare agendas, record action items, and monitor follow-up activities.
Track deliverables, deadlines, and dependencies across multiple initiatives.
Monitor outstanding actions and deliverables across the Finance team and escalate overdue items as appropriate.
Proactively follow up with stakeholders regarding outstanding actions, information requests, and approvals.
Coordinate review and approval processes, track feedback, and ensure final documents are completed and distributed within established timelines.
Provide status updates on outstanding deliverables, action items and departmental initiatives.
Maintain tracking logs for requests, recommendations, and follow-up activities.
Assist with budgeting and planning schedules by coordinating information collection and submissions.

Operational Support

Crosstrain and provide backup support for the accounts payable and accounts receivable coordinator positions.
Prepare CFO and departmental purchase card expense reports
Coordinate administrative workflow approvals by obtaining required authorizations and processing approved leave requests, expense claims, and other authorized transactions within organizational systems.
Coordinate contract administration activities, including ensuring appropriate approval workflows, maintaining contract records, tracking renewal dates, and ensuring required documentation is complete.

Governance and Reporting Support

Coordinate the preparation, review, and submission of finance-led reports for boards, committees, executive leadership, and other stakeholders.
Maintain reporting schedules and ensure submission deadlines are met.
Coordinate the collection and consolidation of information from multiple contributors.
Track governance-related action items and commitments.
Assist in the preparation of presentations, briefing notes, requests for decision, and other governance materials.
Ensure governance materials are complete, professionally formatted, and ready for review and distribution.

Document Management and Administration

Coordinate contract documentation, approvals, and records management.
Maintain departmental document libraries, filing systems, and records.
Ensure document version control, retention and record management practices are followed.
Coordinate document reviews, approvals, and publication processes.
Manage document revisions and maintain records of feedback and approval history.
Edit, proofread, format, and standardize reports, policies, procedures, and other departmental documentation.
Support the development and maintenance of templates, forms, and reference materials.
Maintain operational procedures and process documentation.

Project and Initiative Support

Assist with the coordination of departmental projects and strategic initiatives.
Maintain initiative workplans, action item trackers, and status updates.
Coordinate stakeholder communications and project documentation.
Support implementation activities, testing, user communications, and training coordination as required.
Monitor initiative timelines and identify scheduling conflicts or delays requiring attention.
Escalate project or operational issues requiring management attention.

Apply About employer

More about this job

Responsibilities

The Finance Operations Associate provides administrative and operational support to the Finance team by coordinating workflows, reporting activities, and departmental initiatives. They also manage documentation, support governance processes, and facilitate communication across internal and external stakeholders.

Requirements

Candidates must have a diploma or degree in a relevant field and three to five years of experience in project or administrative coordination. Proficiency in Microsoft Office and strong organizational and communication skills are required.

Skills

Project coordination
Administrative support
Financial reporting
Budgeting
Governance processes
Microsoft Office
Excel
SharePoint
Workflow management
Process documentation
Time management
Attention to detail
Communication
Interpersonal skills
Records management
Problem solving

Visa sponsorship

Not detected in the job text

Keywords

Finance Operations
Project Coordination
Administrative Support
Governance
Budgeting
Audit
Reporting
Microsoft Office
Excel
SharePoint
Workflow
Records Management
Policy Development
Financial Systems
Stakeholder Management
Accounts Payable
Accounts Receivable
Contract Administration
Documentation
Time Management
Communication
Professional Office Environment
Process Documentation
Strategic Initiatives
Compliance

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