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Added 1 hour ago
LC
Architectural Building Technology (Sessional Faculty)
LaSalle College Vancouver
Vancouver, BC
- Volunteer
Engage meaningfully with students, faculty, administration, and industry stakeholders.
Added 3 hours ago
LC
Athletics & Recreation Coordinator
Lambton College
Sarnia, ON
- Internship
…that is the traditional territory of the Ojibwe, Potawatomi and Odawa Nations. As the second-oldest college in the Ontario publicly assisted system, we have served our learners and…
Added 3 hours ago
CO
Administrative Assistant 3 - Records
City of Saint John
Saint John, NB
- Full-time
Under the general supervision of the Information Services Coordinator, this permanent position is responsible for submissions of reports to Statistics Canada and the provision of condensed…
Added 6 hours ago
H
Commercial Management Coordinator
HDR
Toronto, ON
- Full-time
The Commercial Management Coordinator supports the delivery of the Ontario Line Technical Advisory program by integrating commercial management, cost controls, schedule support, risk…
Added 7 hours ago
CW
Office Coordinator
Canadian Wealth Inc.
Calgary, AB
- Full-time
We are seeking a motivated, organized, and ambitious Business Administrative Coordinator to join our Calgary team.
Added 12 hours ago
AC
Grants & Administration Coordinator
Abbotsford Community Foundation
Abbotsford, BC
- Full-time
ACF is looking for a full time (35 hrs/week) permanent employee for our Grants and Administration Coordinator. This role offers a pay range of $26-28/hr (commensurate with experience) and…
Added 12 hours ago
SM
Clinical Coordinator – Abbotsford, BC
Snore MD
Abbotsford, BC
- Full-time
We’re hiring a Clinical Coordinator at our clinic in – Abbotsford. We’re looking for someone who lives in or near by areas and can commute easily to either location. If you value being part…
Added 13 hours ago
YU
Acquisitions Coordinator
York University
Toronto, ON
- Full-time
Under the direction of the manager, the Acquisitions Coordinator coordinates the operational activities supporting library acquisitions, including acquisition order processing, electronic…
Added 14 hours ago
MD
Corporate Tax Auditor - Revenue Tax Specialist or Revenue Tax Specialist Intermediate or Revenue Tax Specialist Senior
Minnesota Direct Care and Treatment
Saint-Paul, NB · St.-Paul, NB
- Full-time
This position is eligible for hybrid telework. Employees living within 50 miles of the office will be required to work in the office at least 50% of the time each month. Employees may…
Added 14 hours ago
SH
Operations Coordinator
South Hall Banquet & Wedding Palace Ltd
Vancouver, BC
- Full-time
The Operations Coordinator supports smooth, organized day-to-day office operations by coordinating administrative processes, maintaining records, and helping teams stay informed. This…
Added 14 hours ago
AH
Office Coordinator
Assisting Hands of Ottawa
Ottawa, ON
- $22 to $26 CAD / hour
- Full-time
As our organization continues to grow, we are looking for an experienced, resourceful, and compassionate Office Coordinator who can help strengthen our operations, support our caregivers,…
Added 15 hours ago
LC
Athletics & Recreation Coordinator
Lambton College
Sarnia, ON
- Internship
…that is the traditional territory of the Ojibwe, Potawatomi and Odawa Nations. As the second-oldest college in the Ontario publicly assisted system, we have served our learners and…
Added 15 hours ago
FC
Torboy Transfer Station - Republic - TRANSFER STATION/RECYCLING OPERATOR
Ferry County Community Svc
Montreal, QC · Urban agglomeration of Montreal, QC
- Internship
This position is responsible for the safe operations of the Torboy Transfer Station and assisting the Solid Waste Coordinator with the administration and coordination of Recycling and…
Added 17 hours ago
CO
Administrative Assistant 3 - Records
City of Saint John
Saint John, NB
- Full-time
Under the general supervision of the Information Services Coordinator, this permanent position is responsible for submissions of reports to Statistics Canada and the provision of condensed…
Added 19 hours ago
MD
Grants Specialist / Grants Specialist Intermediate
Minnesota Direct Care and Treatment
Saint-Paul, NB · St.-Paul, NB
- Full-time
Perform other duties as assigned and serve as an effective member of the Office of Grants and Contracts by contributing as necessary so the entire range of team responsibilities and…
Added 19 hours ago
MD
Rehabilitation Policy Specialist/Compliance Services Officer Senior
Minnesota Direct Care and Treatment
Saint-Paul, NB · St.-Paul, NB
- Full-time
Employees that live in Minnesota and are more than 50 miles from the primary work location may be eligible for more than 50% telework with agency approvals. Some travel to St. Paul office…
Added 21 hours ago
SW
Administration and Events Coordinator *email to apply*
Sport Wood Buffalo Association
Fort McMurray, AB
- Full-time
Position: Administration and Events Coordinator
Added 1 day ago
EM
RFP Coordinator
Evertz Microsystems Limited
Burlington, ON
- Full-time
As an RFP Coordinator, you will lead the end-to-end response process for Requests for Proposals (RFPs), ensuring submissions are accurate, compliant, and delivered on time. This role…
Added 1 day ago
TS
Christmas Kettle Assistant
The Salvation Army Canada and Bermuda Territory
Smiths Falls, ON · Perth, ON · Mississippi-Rideau Lakes Corps
- Part-time
Assist the Christmas Kettle Coordinator with scheduling kettle staff and/or volunteers and responds to emergency absences, etc.
Added 1 day ago
LC
Athletics & Recreation Coordinator
Lambton College
Sarnia, ON
- Internship
…that is the traditional territory of the Ojibwe, Potawatomi and Odawa Nations. As the second-oldest college in the Ontario publicly assisted system, we have served our learners and…
Added 1 day ago
Rural Office Clerk - Janvier/Conklin Casual
Regional Municipality of Wood Buffalo
Conklin, AB · AB · Janvier, AB
Providing advice and guidance to Council and administration on Indigenous and rural matters.
Added 1 day ago
MD
Facilities and Operations Leader - Management Analyst 4
Minnesota Direct Care and Treatment
Saint-Paul, NB · St.-Paul, NB
- Full-time
Minnesota Housing is hiring! We’re a mission-focused financial institution looking for a Facilities and Operations Leader who will be responsible for the physical office space of Minnesota…
Added 1 day ago
CO
Administrative Assistant 3 - Records
City of Saint John
Saint John, NB
- Full-time
Under the general supervision of the Information Services Coordinator, this permanent position is responsible for submissions of reports to Statistics Canada and the provision of condensed…
Added 1 day ago
DC
Coordinator, Construction Services (Major Capital Infrastructure)
Defence Construction Canada
Comox, BC
- Full-time
This position supports the Canadian Multi-Mission Aircraft (CMMA) Major Capital Infrastructure Team through the administration of consulting design and construction contracts that support…
Added 1 day ago
NT
Records Management Clerk
NORTHWEST TERRITORIES POWER CORPORATION
Hay River, NT
- Full-time
Proficient with the Microsoft Office suite of tools to produce written documents, send and receive electronic mail and conduct internet research.

Alberta Municipalities

Finance Operations Associate

Edmonton, AB, Canada

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Applications open in a new tab.

Job details

Apply by: Nov 12, 2026
Posting language: English
Posted: Oct 29, 2026

Original job description

Reporting to the Senior Director, Finance, the Finance Operations Associate provides administrative, operational, and coordination support to the Finance team. This position is responsible for organizing workflows, coordinating reporting activities, maintaining documentation, supporting governance processes, and ensuring departmental initiatives progress efficiently and on schedule.

The Finance Operations Associate serves as a central point of coordination across multiple streams of work, including budgeting, audit activities, board and committee reporting, policy development, financial systems initiatives, and other operational projects. The role works closely with internal stakeholders, external service providers, and project teams to facilitate communication, monitor progress, and support the efficient execution of priorities.

Classification Position Term

Level 3 – Consultant/Program Associate Full-time - Permanent

Know-How

Practical / Technical Knowledge

Diploma or degree in Business Administration, Office Administration, Project Management, Communications, Finance, or a related field.
Three to five years of experience in project coordination, administrative coordination, operations support, executive support, or a related role.
Experience supporting governance processes, reporting functions, or organizational initiatives is considered an asset.
Experience working in a professional office environment with multiple competing priorities.
Advanced proficiency in Microsoft Office, including Word, Excel, PowerPoint, Outlook, Teams, and SharePoint.

Planning, Organizing, and Integrating

Ability to work independently and exercise sound judgment.
Experience creating and maintaining tracking tools, workflows, and process documentation.
Ability to coordinate multiple priorities while maintaining attention to detail.
Ability to problem solve collaboratively and demonstrate sound judgement, innovation/creativity, and an ethical approach, knowing when to escalate matters.
High attention to detail, ensuring accuracy and thoroughness.
Highly organized team player with the ability to manage multiple priorities and deadlines concurrently.
Ability to be resourceful and take initiative to proactively address issues.
Exceptional organizational and time-management skills.

Communicating and Influencing Skills

Positive, poised, and professional working style with the ability to protect confidential information and use discretion and tact.
Collaborative and open-minded team player who is committed to the achievement of team goals and works well with others.
Strong interpersonal skills for developing effective work relationships with senior management, service providers, and clients.
Excellent written communication, editing, and proofreading skills.
Excellent verbal and written communication skills for working with staff at all levels of the organization, facilitating meetings, coordinating information and preparing professional documentation.

Responsibilities

Departmental Coordination

Maintain departmental workplans, schedules, trackers, and reporting calendars.
Coordinate Finance Team meetings, prepare agendas, record action items, and monitor follow-up activities.
Track deliverables, deadlines, and dependencies across multiple initiatives.
Monitor outstanding actions and deliverables across the Finance team and escalate overdue items as appropriate.
Proactively follow up with stakeholders regarding outstanding actions, information requests, and approvals.
Coordinate review and approval processes, track feedback, and ensure final documents are completed and distributed within established timelines.
Provide status updates on outstanding deliverables, action items and departmental initiatives.
Maintain tracking logs for requests, recommendations, and follow-up activities.
Assist with budgeting and planning schedules by coordinating information collection and submissions.

Operational Support

Crosstrain and provide backup support for the accounts payable and accounts receivable coordinator positions.
Prepare CFO and departmental purchase card expense reports
Coordinate administrative workflow approvals by obtaining required authorizations and processing approved leave requests, expense claims, and other authorized transactions within organizational systems.
Coordinate contract administration activities, including ensuring appropriate approval workflows, maintaining contract records, tracking renewal dates, and ensuring required documentation is complete.

Governance and Reporting Support

Coordinate the preparation, review, and submission of finance-led reports for boards, committees, executive leadership, and other stakeholders.
Maintain reporting schedules and ensure submission deadlines are met.
Coordinate the collection and consolidation of information from multiple contributors.
Track governance-related action items and commitments.
Assist in the preparation of presentations, briefing notes, requests for decision, and other governance materials.
Ensure governance materials are complete, professionally formatted, and ready for review and distribution.

Document Management and Administration

Coordinate contract documentation, approvals, and records management.
Maintain departmental document libraries, filing systems, and records.
Ensure document version control, retention and record management practices are followed.
Coordinate document reviews, approvals, and publication processes.
Manage document revisions and maintain records of feedback and approval history.
Edit, proofread, format, and standardize reports, policies, procedures, and other departmental documentation.
Support the development and maintenance of templates, forms, and reference materials.
Maintain operational procedures and process documentation.

Project and Initiative Support

Assist with the coordination of departmental projects and strategic initiatives.
Maintain initiative workplans, action item trackers, and status updates.
Coordinate stakeholder communications and project documentation.
Support implementation activities, testing, user communications, and training coordination as required.
Monitor initiative timelines and identify scheduling conflicts or delays requiring attention.
Escalate project or operational issues requiring management attention.

Apply About employer

More about this job

Responsibilities

The Finance Operations Associate provides administrative and operational support to the Finance team by coordinating workflows, reporting activities, and departmental initiatives. They also manage documentation, support governance processes, and facilitate communication across internal and external stakeholders.

Requirements

Candidates must have a diploma or degree in a relevant field and three to five years of experience in project or administrative coordination. Proficiency in Microsoft Office and strong organizational and communication skills are required.

Skills

Project coordination
Administrative support
Financial reporting
Budgeting
Governance processes
Microsoft Office
Excel
SharePoint
Workflow management
Process documentation
Time management
Attention to detail
Communication
Interpersonal skills
Records management
Problem solving

Visa sponsorship

Not detected in the job text

Keywords

Finance Operations
Project Coordination
Administrative Support
Governance
Budgeting
Audit
Reporting
Microsoft Office
Excel
SharePoint
Workflow
Records Management
Policy Development
Financial Systems
Stakeholder Management
Accounts Payable
Accounts Receivable
Contract Administration
Documentation
Time Management
Communication
Professional Office Environment
Process Documentation
Strategic Initiatives
Compliance

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