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Added 8 mins ago
BI
Head Office Administrative Coordinator
Bento Inc.
Richmond Hill, ON
- $50,000 to $55,000 CAD / year
- Full-time
…Special consideration will be given to applicants with previous experience working as a; Office Coordinator, Administrative Assistant, Office Administrator, Receptionist, Executive…
Added 8 mins ago
TP
Field Service Coordinator
Total Power Limited
Calgary, AB
- Full-time
Work closely with the sales department to deliver a great Customer experience
Added 37 mins ago
Fuel Coordinator
B2GOLD
NU
Three (3) years of experience in inventory control, materials management, fuel operations, or a similar coordination role in a remote or Arctic environment; experience in mining,…
Added 37 mins ago
QA/QC and Turnover Lead (Prince George)
IREN
Prince George, BC
Live-Site Interface: Coordinate inspection, testing, and energization readiness with site operations and the LOTO Coordinator so construction never compromises operating infrastructure.
Added 37 mins ago
Construction General Foreman - Electrical (Prince George)
IREN
Prince George, BC
…proceeds; coordinate isolations and energizations with the LOTO Coordinator and site…
Added 53 mins ago
AR
Sales & Events Coordinator
Algonquin Resort
Banff, AB
- Full-time
Support and/or lead BEO meetings to align operations with client expectations.
Added 1 hour ago
RS
Logistics Coordinator
Ryder Supply Chain Solutions
Sherwood Park, AB
- Full-time
The Logistics Coordinator I is responsible for maintaining and balancing the inbound/ outbound process of the Warehouse Management System (WMS) to insure daily production needs are met,…
Added 1 hour ago
A
Maintenance Coordinator, (IEM ALC MtnCrd1 0.80), Agecare, Elmira
AgeCare
Elmira, ON · AgeCare Elmira
- Full-time
The Maintenance Coordinator is responsible for performing a variety of maintenance duties related to electrical, heating, mechanical, plumbing systems and building equipment.
Added 1 hour ago
MC
Yard & Expediting Coordinator
Matrix Camps and Logistics
Yellowknife, NT
- $70,000 to $85,000 CAD / year
- Full-time
MATRIX is looking for an experienced Yard & Expediting Coordinator who is team-oriented, motivated, safety-minded, and detail-focused. This role will play a key part at our Yellowknife shop…
Added 1 hour ago
FH
Coordinator, Housekeeping Services
Fraser Health
Burnaby, BC
- Full-time
The Coordinator, Housekeeping Services, is responsible for the day-to-day operations of housekeeping services and staff within designated site. Participates in program and service delivery,…
Added 1 hour ago
S
Senior Project Coordinator
SGS
Burnaby, BC
- Full-time
…final project reports, to our clients within Metallurgical Operations are produced as a consistent and quality…
Added 2 hours ago
Director of Care LPN - Temp(FT)
Optima Living
Sherwood Park, AB
…journeys, Optima Living was created to provide a more home-like experience in seniors housing and care. What began as a personal mission has grown into one of Western Canada’s leading…
Added 2 hours ago
Maintenance Manager
Optima Living
Edmonton, AB
…journeys, Optima Living was created to provide a more home-like experience in seniors housing and care. What began as a personal mission has grown into one of Western Canada’s leading…
Added 2 hours ago
Finance Operations Associate
Alberta Municipalities
Edmonton, AB
Three to five years of experience in project coordination, administrative coordination, operations support, executive support, or a related role.
Added 2 hours ago
TRAFFIC OPERATIONS COORDINATOR
Harvard Media Inc.
Regina, SK · Saskatoon, SK
We’re looking for a Traffic Operations Coordinator to support the day-to-day workflows within our Traffic Department. In this role, you’ll help manage contract entry, advertiser setup,…
Added 2 hours ago
RE
Executive Assistant
Rockford Engineering
Regina, SK
- Full-time
Previous experience in an Executive Assistant, Administrative Coordinator, Office Administrator, or similar role.
Added 2 hours ago
ER
Sr. Sales Coordinator
Empire Roofing
Georgetown, ON
- Full-time
At Empire Roofing Corporation, we take pride in quality, safety, and doing things the right way. With operations across Canada and the U.S., our success is built on teamwork,…
Added 2 hours ago
Zone Supervisor - Facility Services Operations
University of Windsor
Canada
We are committed to creating an exceptional employee experience grounded in well-being, professional growth, and work–life balance. As a valued member of our community, you will have access…
Added 2 hours ago
OT
Analyst, Business Planning, Corporate Affairs
Ontario Teachers' Pension Plan
Toronto, ON
- Full-time
The role will work closely with the Billing Coordinator / legal invoice operations function, Corporate Affairs lawyers and business partners, Finance, Technology, P&C, external counsel, and…
Added 2 hours ago
Art Director
Cozey
Mont-Royal, QC
Maximize creative impact by partnering with the Brand Manager, Brand Designer, Brand Events Coordinator, Video Art Director, and VP of Creative Marketing to build 360° concepts across web…
Added 2 hours ago
UO
Undergraduate Programs Assistant
University of British Columbia
Kelowna, BC · UBCO | Science Building (SCI)
- $4,981 to $5,713 CAD / month
- Full-time
…Student Development and Advising, Human Resources, Finance Operations, Facilities Management and other faculties and schools…
Added 2 hours ago
SL
Director of Sales (inside sales)
Sun Life
Toronto, ON · Waterloo, ON · Sun Life Toronto One York
- Full-time
You are as unique as your background, experience and point of view. Here, you’ll be encouraged, empowered and challenged to be your best self. You'll work with dynamic colleagues - experts…
Added 2 hours ago
Sr Client Support Consultant
The Canada Life Assurance Company
Winnipeg, MB
5+ years of experience in client service, investment operations, institutional investments, pensions, group retirement services, wealth management, financial services, or a related industry.
Added 3 hours ago
Project Coordinator
WF Group Inc.
Kitchener, ON
Post-secondary education in business administration, operations, construction administration, or a related field is preferred. Three or more years of experience in operations coordination,…
Added 3 hours ago
Social Media Coordinator
Northland Properties
Vancouver, BC
When content is required, pulling trends and ideas for execution of campaigns and shoots, planning shoots from beginning to end with Operations teams, and working with the strategy provided.

Alberta Municipalities

Finance Operations Associate

Edmonton, AB, Canada

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Job details

Apply by: Nov 12, 2026
Posting language: English
Posted: Oct 29, 2026

Original job description

Reporting to the Senior Director, Finance, the Finance Operations Associate provides administrative, operational, and coordination support to the Finance team. This position is responsible for organizing workflows, coordinating reporting activities, maintaining documentation, supporting governance processes, and ensuring departmental initiatives progress efficiently and on schedule.

The Finance Operations Associate serves as a central point of coordination across multiple streams of work, including budgeting, audit activities, board and committee reporting, policy development, financial systems initiatives, and other operational projects. The role works closely with internal stakeholders, external service providers, and project teams to facilitate communication, monitor progress, and support the efficient execution of priorities.

Classification Position Term

Level 3 – Consultant/Program Associate Full-time - Permanent

Know-How

Practical / Technical Knowledge

Diploma or degree in Business Administration, Office Administration, Project Management, Communications, Finance, or a related field.
Three to five years of experience in project coordination, administrative coordination, operations support, executive support, or a related role.
Experience supporting governance processes, reporting functions, or organizational initiatives is considered an asset.
Experience working in a professional office environment with multiple competing priorities.
Advanced proficiency in Microsoft Office, including Word, Excel, PowerPoint, Outlook, Teams, and SharePoint.

Planning, Organizing, and Integrating

Ability to work independently and exercise sound judgment.
Experience creating and maintaining tracking tools, workflows, and process documentation.
Ability to coordinate multiple priorities while maintaining attention to detail.
Ability to problem solve collaboratively and demonstrate sound judgement, innovation/creativity, and an ethical approach, knowing when to escalate matters.
High attention to detail, ensuring accuracy and thoroughness.
Highly organized team player with the ability to manage multiple priorities and deadlines concurrently.
Ability to be resourceful and take initiative to proactively address issues.
Exceptional organizational and time-management skills.

Communicating and Influencing Skills

Positive, poised, and professional working style with the ability to protect confidential information and use discretion and tact.
Collaborative and open-minded team player who is committed to the achievement of team goals and works well with others.
Strong interpersonal skills for developing effective work relationships with senior management, service providers, and clients.
Excellent written communication, editing, and proofreading skills.
Excellent verbal and written communication skills for working with staff at all levels of the organization, facilitating meetings, coordinating information and preparing professional documentation.

Responsibilities

Departmental Coordination

Maintain departmental workplans, schedules, trackers, and reporting calendars.
Coordinate Finance Team meetings, prepare agendas, record action items, and monitor follow-up activities.
Track deliverables, deadlines, and dependencies across multiple initiatives.
Monitor outstanding actions and deliverables across the Finance team and escalate overdue items as appropriate.
Proactively follow up with stakeholders regarding outstanding actions, information requests, and approvals.
Coordinate review and approval processes, track feedback, and ensure final documents are completed and distributed within established timelines.
Provide status updates on outstanding deliverables, action items and departmental initiatives.
Maintain tracking logs for requests, recommendations, and follow-up activities.
Assist with budgeting and planning schedules by coordinating information collection and submissions.

Operational Support

Crosstrain and provide backup support for the accounts payable and accounts receivable coordinator positions.
Prepare CFO and departmental purchase card expense reports
Coordinate administrative workflow approvals by obtaining required authorizations and processing approved leave requests, expense claims, and other authorized transactions within organizational systems.
Coordinate contract administration activities, including ensuring appropriate approval workflows, maintaining contract records, tracking renewal dates, and ensuring required documentation is complete.

Governance and Reporting Support

Coordinate the preparation, review, and submission of finance-led reports for boards, committees, executive leadership, and other stakeholders.
Maintain reporting schedules and ensure submission deadlines are met.
Coordinate the collection and consolidation of information from multiple contributors.
Track governance-related action items and commitments.
Assist in the preparation of presentations, briefing notes, requests for decision, and other governance materials.
Ensure governance materials are complete, professionally formatted, and ready for review and distribution.

Document Management and Administration

Coordinate contract documentation, approvals, and records management.
Maintain departmental document libraries, filing systems, and records.
Ensure document version control, retention and record management practices are followed.
Coordinate document reviews, approvals, and publication processes.
Manage document revisions and maintain records of feedback and approval history.
Edit, proofread, format, and standardize reports, policies, procedures, and other departmental documentation.
Support the development and maintenance of templates, forms, and reference materials.
Maintain operational procedures and process documentation.

Project and Initiative Support

Assist with the coordination of departmental projects and strategic initiatives.
Maintain initiative workplans, action item trackers, and status updates.
Coordinate stakeholder communications and project documentation.
Support implementation activities, testing, user communications, and training coordination as required.
Monitor initiative timelines and identify scheduling conflicts or delays requiring attention.
Escalate project or operational issues requiring management attention.

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More about this job

Responsibilities

The Finance Operations Associate provides administrative and operational support to the Finance team by coordinating workflows, reporting activities, and departmental initiatives. They also manage documentation, support governance processes, and facilitate communication across internal and external stakeholders.

Requirements

Candidates must have a diploma or degree in a relevant field and three to five years of experience in project or administrative coordination. Proficiency in Microsoft Office and strong organizational and communication skills are required.

Skills

Project coordination
Administrative support
Financial reporting
Budgeting
Governance processes
Microsoft Office
Excel
SharePoint
Workflow management
Process documentation
Time management
Attention to detail
Communication
Interpersonal skills
Records management
Problem solving

Visa sponsorship

Not detected in the job text

Keywords

Finance Operations
Project Coordination
Administrative Support
Governance
Budgeting
Audit
Reporting
Microsoft Office
Excel
SharePoint
Workflow
Records Management
Policy Development
Financial Systems
Stakeholder Management
Accounts Payable
Accounts Receivable
Contract Administration
Documentation
Time Management
Communication
Professional Office Environment
Process Documentation
Strategic Initiatives
Compliance

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