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Added 4 mins ago
DO
Project Coordinator, Practice Transformation
Doctors of BC
Vancouver, BC · BC
- Full-time
…Transformation projects and initiatives, including resource and tool development, operational processes, vendor relationships, pilots, and continuous improvement activities. The Project…
Added 4 mins ago
E
Planning and Scheduling Coordinator
EllisDon
Ottawa, ON · ON · Ontario Projects
- Full-time
You as a Planning and Scheduling Coordinator will:
Added 19 mins ago
A
Project Coordinator
AtkinsRéalis
Vancouver, BC
- Full-time
The Project Coordinator plays a key role in supporting the successful delivery of two active transit programs by providing day-to-day coordination support. Working closely with project…
Added 19 mins ago
A
BIM Coordinator
AtkinsRéalis
Toronto, ON
- Full-time
Support the professional development of staff working with BIM and digital project delivery processes.
Added 34 mins ago
Coordinator, Construction Services
Defence Construction Canada
Trenton, ON
The Coordinator, Construction Services, manages and administers medium-complexity construction, professional services and service contracts during construction to ensure compliance with…
Added 49 mins ago
H
Nurse B - Project Coordinator
HealthCareersInSask.ca
Saskatoon, SK
- Full-time
Job Description: Reporting to a Continuing Care Saskatoon Urban Program Services Manager, the Supportive Care Projects Coordinator (SCPC) is responsible for mentoring and leading quality…
Added 49 mins ago
H
Nurse B - Project Coordinator
HealthCareersInSask.ca
Saskatoon, SK
- Full-time
Job Description: Reporting to a Continuing Care Saskatoon Urban Program Services Manager, the Supportive Care Projects Coordinator (SCPC) is responsible for mentoring and leading quality…
Added 1 hour ago
DO
Senior Project Coordinator, Networks
Doctors of BC
Vancouver, BC · BC
- Full-time
The Job: Senior Project Coordinator, Networks
Added 1 hour ago
SC
Project Engineer - Wausau, WI
Scherrer Construction
Burlington, ON
- Full-time
Maintain good relations with the project team, including Owner, Project Manager, Estimator, Project Coordinator, Superintendent, and Subcontractors.
Added 1 hour ago
Maintenance Manager
Optima Living
Edmonton, AB
Leads the development, implementation, evaluation, and revisions of maintenance-related goals, objectives, and outcomes.
Added 1 hour ago
Finance Operations Associate
Alberta Municipalities
Edmonton, AB
…budgeting, audit activities, board and committee reporting, policy development, financial systems initiatives, and other operational projects. The role works closely with internal…
Added 1 hour ago
H
Assessor Coordinator Degree
HealthCareersInSask.ca
Saskatoon, SK
- Full-time
Job Description: The Assessor Coordinator is an integral part of the ABI Outreach Team providing comprehensive assessment, case management and follow-up for survivors of brain injury within…
Added 1 hour ago
Sr Client Support Consultant
The Canada Life Assurance Company
Winnipeg, MB
Act as our team’s security coordinator (e.g. unsuspend users, submit tickets for new software and access to drives) and help coordinate the onboarding and offboarding of team members
Added 2 hours ago
Investigations Analyst and Coordinator
College of Pharmacists of British Columbia
Vancouver, BC
Based in the BC Lower Mainland, CPBC is seeking an experienced Investigations Analyst and Coordinator to support the effective coordination of investigative processes. The ideal candidate…
Added 2 hours ago
UO
Administration Coordinator
University of Alberta
Edmonton, AB
- Part-time
The Parkland Institute is hiring for an Administrative Coordinator. Reporting to the Executive Director of Parkland Institute, the Administrative Coordinator provides all day-to-day…
Added 2 hours ago
JD
PDI Coordinator
JD Development Group
Kitchener, ON
- $70,000 to $75,000 CAD / year
- Contract
JD Development Group is a Markham-based real estate developer and builder of residential communities in Ontario. We focus on delivering well-built homes and a dependable homeowner…
Added 2 hours ago
Health & Safety Coordinator
Pomerleau
Halifax, NS
As a Health and Safety Coordinator at Pomerleau Construction, your mission is clear: to protect lives. Working on large-scale construction projects - from $1.5 million to over $1 billion -…
Added 2 hours ago
EO
Marketing Coordinator
Easy Outsource
Toronto, ON
- Full-time
Added 2 hours ago
FH
Registered Nurse, Transition Line - Day Cardiac Intervention Unit - Royal Columbian Hospital
Fraser Health
New Westminster, BC
- Full-time
Join us on an exciting project and make history. The Royal Columbian Hospital Redevelopment Project (RCHRP) is a multi-year, multi-phase project to increase the hospital's capacity, beds,…
Added 2 hours ago
FH
Acute Access Coordinator - Surrey Memorial Hospital
Fraser Health
Surrey, BC
- Part-time
Looking for a role where you can make an immediate impact on patient care? As an Acute Access Coordinator in the Perinatal Program located Surrey Memorial Hospital, you'll be the key…
Added 2 hours ago
FH
Registered Nurse, Transition Line - Admitted Cardiac Intervention (ACIU) - Royal Columbian Hospital
Fraser Health
New Westminster, BC
- Full-time
Join us on an exciting project and make history. The Royal Columbian Hospital Redevelopment Project (RCHRP) is a multi-year, multi-phase project to increase the hospital's capacity, beds,…
Added 3 hours ago
CE
Proposals and Bids Coordinator
Carmichael Engineering Ltd.
Calgary, AB · Edmonton, AB · Richmond, BC · Halifax, NS · Mississauga, ON · Ottawa, ON · Montreal, QC
- Full-time
…for a highly organized and detail‑oriented Proposals and Bids Coordinator to support our branches and corporate initiatives across…
Added 3 hours ago
Y
Project Administrator – Remediation
YORK1
Concord, ON
- Full-time
- Contract
YORK1 is seeking a detail-oriented and organized Project Administrator to provide administrative and documentation support to remediation and construction projects in Ontario and British…
Added 3 hours ago
S
LEASING COORDINATOR (TEMPORARY CONTRACT - VANCOUVER/COQUITLAM)
Strand
Vancouver, BC
- Contract
Strand is currently seeking a Leasing Coordinator to join the residential lease-up team. This is a temporary contract position.
Added 3 hours ago
M
Coordonnateur(trice) exécutif et administratif / Executive & Administrative Coordinator
MSD
Kirkland, QC
- Full-time

Alberta Municipalities

Finance Operations Associate

Edmonton, AB, Canada

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Job details

Apply by: Nov 12, 2026
Posting language: English
Posted: Oct 29, 2026

Original job description

Reporting to the Senior Director, Finance, the Finance Operations Associate provides administrative, operational, and coordination support to the Finance team. This position is responsible for organizing workflows, coordinating reporting activities, maintaining documentation, supporting governance processes, and ensuring departmental initiatives progress efficiently and on schedule.

The Finance Operations Associate serves as a central point of coordination across multiple streams of work, including budgeting, audit activities, board and committee reporting, policy development, financial systems initiatives, and other operational projects. The role works closely with internal stakeholders, external service providers, and project teams to facilitate communication, monitor progress, and support the efficient execution of priorities.

Classification Position Term

Level 3 – Consultant/Program Associate Full-time - Permanent

Know-How

Practical / Technical Knowledge

Diploma or degree in Business Administration, Office Administration, Project Management, Communications, Finance, or a related field.
Three to five years of experience in project coordination, administrative coordination, operations support, executive support, or a related role.
Experience supporting governance processes, reporting functions, or organizational initiatives is considered an asset.
Experience working in a professional office environment with multiple competing priorities.
Advanced proficiency in Microsoft Office, including Word, Excel, PowerPoint, Outlook, Teams, and SharePoint.

Planning, Organizing, and Integrating

Ability to work independently and exercise sound judgment.
Experience creating and maintaining tracking tools, workflows, and process documentation.
Ability to coordinate multiple priorities while maintaining attention to detail.
Ability to problem solve collaboratively and demonstrate sound judgement, innovation/creativity, and an ethical approach, knowing when to escalate matters.
High attention to detail, ensuring accuracy and thoroughness.
Highly organized team player with the ability to manage multiple priorities and deadlines concurrently.
Ability to be resourceful and take initiative to proactively address issues.
Exceptional organizational and time-management skills.

Communicating and Influencing Skills

Positive, poised, and professional working style with the ability to protect confidential information and use discretion and tact.
Collaborative and open-minded team player who is committed to the achievement of team goals and works well with others.
Strong interpersonal skills for developing effective work relationships with senior management, service providers, and clients.
Excellent written communication, editing, and proofreading skills.
Excellent verbal and written communication skills for working with staff at all levels of the organization, facilitating meetings, coordinating information and preparing professional documentation.

Responsibilities

Departmental Coordination

Maintain departmental workplans, schedules, trackers, and reporting calendars.
Coordinate Finance Team meetings, prepare agendas, record action items, and monitor follow-up activities.
Track deliverables, deadlines, and dependencies across multiple initiatives.
Monitor outstanding actions and deliverables across the Finance team and escalate overdue items as appropriate.
Proactively follow up with stakeholders regarding outstanding actions, information requests, and approvals.
Coordinate review and approval processes, track feedback, and ensure final documents are completed and distributed within established timelines.
Provide status updates on outstanding deliverables, action items and departmental initiatives.
Maintain tracking logs for requests, recommendations, and follow-up activities.
Assist with budgeting and planning schedules by coordinating information collection and submissions.

Operational Support

Crosstrain and provide backup support for the accounts payable and accounts receivable coordinator positions.
Prepare CFO and departmental purchase card expense reports
Coordinate administrative workflow approvals by obtaining required authorizations and processing approved leave requests, expense claims, and other authorized transactions within organizational systems.
Coordinate contract administration activities, including ensuring appropriate approval workflows, maintaining contract records, tracking renewal dates, and ensuring required documentation is complete.

Governance and Reporting Support

Coordinate the preparation, review, and submission of finance-led reports for boards, committees, executive leadership, and other stakeholders.
Maintain reporting schedules and ensure submission deadlines are met.
Coordinate the collection and consolidation of information from multiple contributors.
Track governance-related action items and commitments.
Assist in the preparation of presentations, briefing notes, requests for decision, and other governance materials.
Ensure governance materials are complete, professionally formatted, and ready for review and distribution.

Document Management and Administration

Coordinate contract documentation, approvals, and records management.
Maintain departmental document libraries, filing systems, and records.
Ensure document version control, retention and record management practices are followed.
Coordinate document reviews, approvals, and publication processes.
Manage document revisions and maintain records of feedback and approval history.
Edit, proofread, format, and standardize reports, policies, procedures, and other departmental documentation.
Support the development and maintenance of templates, forms, and reference materials.
Maintain operational procedures and process documentation.

Project and Initiative Support

Assist with the coordination of departmental projects and strategic initiatives.
Maintain initiative workplans, action item trackers, and status updates.
Coordinate stakeholder communications and project documentation.
Support implementation activities, testing, user communications, and training coordination as required.
Monitor initiative timelines and identify scheduling conflicts or delays requiring attention.
Escalate project or operational issues requiring management attention.

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More about this job

Responsibilities

The Finance Operations Associate provides administrative and operational support to the Finance team by coordinating workflows, reporting activities, and departmental initiatives. They also manage documentation, support governance processes, and facilitate communication across internal and external stakeholders.

Requirements

Candidates must have a diploma or degree in a relevant field and three to five years of experience in project or administrative coordination. Proficiency in Microsoft Office and strong organizational and communication skills are required.

Skills

Project coordination
Administrative support
Financial reporting
Budgeting
Governance processes
Microsoft Office
Excel
SharePoint
Workflow management
Process documentation
Time management
Attention to detail
Communication
Interpersonal skills
Records management
Problem solving

Visa sponsorship

Not detected in the job text

Keywords

Finance Operations
Project Coordination
Administrative Support
Governance
Budgeting
Audit
Reporting
Microsoft Office
Excel
SharePoint
Workflow
Records Management
Policy Development
Financial Systems
Stakeholder Management
Accounts Payable
Accounts Receivable
Contract Administration
Documentation
Time Management
Communication
Professional Office Environment
Process Documentation
Strategic Initiatives
Compliance

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