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Algonquin College

Administrative Assistant to the Chair, Community Studies

Ottawa, ON, Canada

$30.43-$35.11-Hourly · Full-time

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Job details

Pay: $30.43-$35.11-Hourly
Job type: Full-time
Apply by: Nov 5, 2026
Posting language: English
Posted: Oct 26, 2026

Original job description

Please Note: If you are a current Algonquin College employee, apply to this job via the Workday application.

Department:

Community Studies

Position Type:

Full-Time Support

Salary Range:

$30.43-$35.11-Hourly

Scheduled Weekly Hours:

36.25

Anticipated Start Date:

December 01, 2026

Length of Contract:

n/a

Posting Information

Support Staff employees, as defined by the full-time Support Staff Collective Agreement, will be given first consideration.

Posting Closing Date:

November 5, 2026

Please note: jobs are posted until 11:59 pm on the job closing date.

Land Acknowledgment:

Algonquin College campuses in Ottawa and Pembroke are located on the traditional unceded, and unsurrendered territory of the Anishinàbe Algonquin People. The Algonquin People have inhabited and cared for these lands since time immemorial. We take this time to express our gratitude and respect to them and to the land for all that it has provided and will continue to provide.

Job Description:

The Administrative Assistant provides administrative, academic, and governance support to Academic Chair of Community Studies, Associate Chairs, and program faculty to ensure the effective, compliant, and efficient operation of academic departments.

Acting as the central administrative resource for the academic department, the role coordinates meetings, deadlines, correspondence, and confidential records while preparing files and documentation that support decision-making related to student matters, academic operations, people management, departmental communications, and program governance.

The position ensures the accuracy and integrity of data across institutional systems. This role supports Program Advisory Committees and other internal committees as required, and provides functional guidance to students, faculty, and staff on academic policies and procedures.

Required Qualifications:

Minimum two (2) year diploma in Business, Office Administration or a related field of study. Equivalent combination of relevant education and work experience may be accepted in place of formal education.
Minimum three (3) years of related experience in progressively responsible administrative support position, preferably in an academic environment.
Must be proficient in using common software programs such as, MS Office Suite, Adobe, web browsers and student information system Experience using Microsoft Teams and College-approved AI-enabled productivity tools (e.g., Microsoft Copilot), where appropriate, to support document preparation, meeting coordination, information management, and routine administrative tasks is considered an asset.

This position is eligible for hybrid work in accordance with the College's Flexible Work Arrangement Policy (subject to change): https://www.algonquincollege.com/policies/hr26/

This position is subject to the terms of the Full-Time Support Staff Collective Agreement: SSCollectiveAgreementCurrent_E-1.pdf (algonquincollege.com)

Why Join Algonquin College?

Compensation: Many roles offer a competitive base salary and comprehensive benefits, including health, dental, and retirement plans designed to support your well-being. Eligibility for benefits vary by position. Benefits | Careers
Learning and Development Opportunities: Access to training, tuition assistance programs (Algonquin College Courses and Degree Completion), certifications, workshops, and professional courses that allow you to grow and advance in your career. About Us | Employee Learning and Development. Availability depends on role and employment status.
Company Culture: Our values of caring, learning, integrity, and respect define how we interact with one another. We foster a supportive and collaborative environment. Algonquin College has been recognized by Forbes as one of Canada’s Best Employers for 2025 and one of Canada’s Best Employers for Diversity for 2024
Inclusion, Diversity, Equity, and Accessibility (IDEA): We are proud to be the first Ontario college to implement an Equity, Diversity, and Inclusion policy, fostering an inclusive workplace where all employees feel respected and valued. Affinity Group Conversation Communities | Inclusion & Diversity & Truth and Reconciliation
Flexible Work Arrangement Policy. Select positions are eligible for hybrid work in accordance with the College’s Flexible Work Arrangement Policy https://www.algonquincollege.com/policies/hr26/ (subject to change).

How We Use AI in Hiring:

Algonquin College uses artificial intelligence technology to assist in screening and assessing applicants and their applications, while ensuring that all processes respect and uphold the provisions of applicable collective agreements above all else.

Accessibility:

Algonquin College values diversity and is an equal opportunity employer. We are committed to fostering an inclusive, equitable, and culturally respectful workplace. We offer an inclusive work environment and encourage applications from candidates of all backgrounds, including Indigenous peoples, persons with disabilities, members of racialized groups, and individuals from diverse communities. If you require accommodation during the recruitment process, please contact the Human Resources department at humanresources@algonquincollege.com. While we thank all those who apply, only those to be interviewed will be contacted.

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More about this job

Responsibilities

The Administrative Assistant provides comprehensive administrative, academic, and governance support to the Chair and faculty of the Community Studies department. This role manages correspondence, coordinates meetings, maintains confidential records, and ensures the accuracy of data across institutional systems.

Requirements

Candidates must possess a minimum two-year diploma in Business or Office Administration and at least three years of progressively responsible administrative experience. Proficiency in MS Office, Adobe, and student information systems is required, with experience in AI-enabled productivity tools considered an asset.

Skills

Administrative support
Meeting coordination
Document preparation
Information management
Data integrity
Academic policy guidance
Microsoft Office Suite
Adobe
Microsoft Teams
Microsoft Copilot
Record keeping
Correspondence management

Benefits

Health insurance
Dental plan
Retirement plan
Tuition assistance
Professional development

Visa sponsorship

Not detected in the job text

Keywords

Administrative Assistant
Community Studies
Academic Support
Governance
Data Integrity
Student Information System
Microsoft Office Suite
Adobe
Microsoft Teams
Microsoft Copilot
Hybrid Work
Higher Education
Program Advisory Committees
Office Administration
Policy Compliance

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