Clinic Administrative Support Supervisor

Overview

All Brains Clinic Ltd., a Vancouver-based mental health and assessment clinic, is seeking a Clinic Administrative Support Supervisor to lead and coordinate our administrative support team and keep clinic operations running smoothly.

The successful candidate will supervise a team of 5 administrative support staff (reception, scheduling, patient intake, and records) and coordinate daily scheduling and administrative workflow with the clinic's clinical team of psychologists, psychiatrists, and specialists.

Main duties

• Co-ordinate, assign and review the work of reception, scheduling, patient-intake and records staff
• Establish work schedules and office procedures and coordinate daily administrative workflow with other clinic units
• Resolve administrative workflow problems and prepare routine operational reports
• Train administrative support staff in job duties, privacy/confidentiality procedures, and clinic policies
• Requisition office supplies and ensure smooth operation of office equipment, arranging maintenance and repairs as needed
• Coordinate appointment scheduling and patient flow with the clinic's clinicians (psychologists, psychiatrists, and specialists)
• Perform administrative support duties alongside the team as required
  
  

Requirements

• Completion of secondary school required
• Completion of college courses related to office/administrative support usually required
• 2 to less than 3 years of experience supervising office / clerical / administrative support staff required
• Experience in a clinic, medical office, or high-volume service environment is an asset
• Familiarity with workflow management or scheduling software (e.g., Monday.com, Calendly, or similar) is an asset
• Strong organizational, scheduling and communication skills
• English language proficiency required
  
  

How to apply

By email: hr@allbrainsclinic.com

Please include a resume and a brief cover letter describing your supervisory experience. We will respond to all qualified applicants within 10 business days.

All Brains Clinic Ltd. is an equal-opportunity employer. We welcome applications from all qualified candidates, including Canadian citizens and permanent residents, who are legally able to work in Canada. We are committed to a fair, structured, and respectful hiring process.

Job title

Clinic Administrative Support Supervisor

Employer

All Brains Clinic Ltd.

Work location

Vancouver, BC

Wage

$40.00/hr

Hours

30 hrs/week

Terms

Permanent / indeterminate, full-time, non-seasonal

Start date

As soon as possible

Language

English

Benefits

Paid vacation and paid sick leave per BC Employment Standards

NOC code

12010 - Supervisors, general office and administrative support workers (TEER 2)

Date posted

June 19, 2026

How to apply

Email hr@allbrainsclinic.com

All Brains Clinic Ltd., a Vancouver-based mental health and assessment clinic, is seeking a Clinic Administrative Support Supervisor to lead and coordinate our administrative support team and keep clinic operations running smoothly.

The successful candidate will supervise a team of 5 administrative support staff (reception, scheduling, patient intake, and records) and coordinate daily scheduling and administrative workflow with the clinic's clinical team of psychologists, psychiatrists, and specialists.

• Co-ordinate, assign and review the work of reception, scheduling, patient-intake and records staff
• Establish work schedules and office procedures and coordinate daily administrative workflow with other clinic units
• Resolve administrative workflow problems and prepare routine operational reports
• Train administrative support staff in job duties, privacy/confidentiality procedures, and clinic policies
• Requisition office supplies and ensure smooth operation of office equipment, arranging maintenance and repairs as needed
• Coordinate appointment scheduling and patient flow with the clinic's clinicians (psychologists, psychiatrists, and specialists)
• Perform administrative support duties alongside the team as required
• Completion of secondary school required
• Completion of college courses related to office/administrative support usually required
• 2 to less than 3 years of experience supervising office / clerical / administrative support staff required
• Experience in a clinic, medical office, or high-volume service environment is an asset
• Familiarity with workflow management or scheduling software (e.g., Monday.com, Calendly, or similar) is an asset
• Strong organizational, scheduling and communication skills
• English language proficiency required
  
  

How to apply

By email: hr@allbrainsclinic.com

Please include a resume and a brief cover letter describing your supervisory experience. We will respond to all qualified applicants within 10 business days.

All Brains Clinic Ltd. is an equal-opportunity employer. We welcome applications from all qualified candidates, including Canadian citizens and permanent residents, who are legally able to work in Canada. We are committed to a fair, structured, and respectful hiring process.