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Jobs in Canada

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Added 28 mins ago
Virtual Design and Construction Coordinator
EllisDon
Ottawa, ON
Full-time
Act as “Model Administrator” for assigned projects
Added 1 hour ago
Payroll Administrator
Alliance Search Partners
Calgary, AB
$45 to $55 CAD / hour
Part-time
Ensure the office is compliant with ISO standards as documented in both GA-000026 TPI Facilities, Maintenance and Safety Procedures and QA-000508 TPI Quality Manual
Added 1 hour ago
Operations Administrator & Branch Floater, Private Wealth
BMO
Toronto, ON · FCP
Full-time
Schedules meetings and coordinates meeting facilities and set-up.
Added 2 hours ago
Operations Manager
BGIS
North Bay, ON
Full-time
Ensures the availability of an adequate inventory of tools and other supplies to operate the facilities
Added 2 hours ago
Sr. Manager, System Administrator
Gildan Activewear Inc
Montreal, QC
Other
Gildan owns and operates vertically integrated, large-scale manufacturing facilities which are primarily located in Central America, the Caribbean, North America, and Asia. Gildan operates…
Added 2 hours ago
Legal Operational Support Team - Administrative - Toronto
Vialto
Toronto, ON
Full-time
Operations Support Administrator - Immigration Services
Added 3 hours ago
Location Administrator
Cintas
Kingston, ON
Cintas is seeking a Location Administrator to support numerous office functions. Responsibilities include championing the accounts payable process at the location, managing incoming and…
Added 4 hours ago
Location Administrator
Cintas Canada
Kingston, ON
Full-time
Cintas is seeking a Location Administrator to support numerous office functions. Responsibilities include championing the accounts payable process at the location, managing incoming and…
Added 4 hours ago
Design Manager – Defence & Federal Projects
GHD Group Pty Ltd
Toronto, ON
…military bases, armories, hangars, maintenance and storage facilities, training and recreational assets, industrial and logistics facilities, and civic buildings such as fire halls and…
Added 5 hours ago
Data Entry Analyst (Administrator) - Coquitlam, BC
Intertek Canada
Coquitlam, BC
By delegation from the Lab Manager, Construction Services, the Data Entry Analyst (Administrator) is responsible for providing effective and competent support to Intertek Testing Services…
Added 18 hours ago
Social Media Coordinator
Water Treatment Equipment Co
Brantford, ON
Full-time
The Marketing Administrator is responsible for supporting and executing digital marketing initiatives, social media strategy, and sales enablement efforts across the organization. The…
Added 19 hours ago
Health & Safety Administrator - 9 Month Contract
Giampaolo Group Inc.
Brampton, ON
Contract
…non-ferrous scrap metals. Our growing enterprise operates 45 facilities across North America, including Canada, the United States and Mexico, with additional interests in Europe. Our…
Added 19 hours ago
Facility Manager III
BGIS
Montreal, QC
Full-time
The Facility Manager III ensures that client facilities are operated and maintained cost-effectively, safely, efficiently as per the operating parameters of the Statement of Work and…
Added 19 hours ago
Lease Administrator - Corporate Services
Graham
Calgary, AB
Full-time
Graham is actively recruiting for a Lease Administrator supporting the Corporate Services Division. Reporting to the Facilities Director the Lease Administrator plays a key role in…
Added 21 hours ago
Lead EHS Advisor
Aecon Group Inc.
AB · Sturgeon County, AB
Full-time
Inspects project facilities and recommends and follows up on corrective actions.
Added 21 hours ago
Loan Administrator / Loan Operations Analyst
Astek
Montreal, QC
Full-time
As a Loan Administrator, you will be responsible for the daily administration and servicing of loan facilities where our client acts as Participant, Agent, or Direct Lender, while also…
Added 21 hours ago
Systems Administrator
Kongsberg Geospatial Ltd
Ottawa, ON
Full-time
Kongsberg Geospatial is seeking a full-time IT Systems Administrator to join our support team. This role is responsible for the installation, administration, maintenance, and optimization…
Added 22 hours ago
Systems Administrator
Kongsberg Geospatial
Ottawa, ON
Full-time
Kongsberg Geospatial is seeking a full-time IT Systems Administrator to join our support team. This role is responsible for the installation, administration, maintenance, and optimization…
Added 1 day ago
Fleet Administrator
Cormorant Utility Services
Cambridge, ON
The Fleet Administrator provides day-to-day administrative and operational support for the company’s fleet, equipment, and tooling activities. This is a 6-month contract position with the…
Added 1 day ago
General Repair Technician II
BGIS
Montreal, QC
Full-time
…create value for its clients. Globally, BGIS manages over 50,000 facilities totaling more than 600 million square feet across several markets including government, higher education,…
Added 1 day ago
Superintendent (Live-In)
Morguard
Kitchener, ON
Full-time
…maintenance request form and forwarding to manager/property administrator for further follow-up and/or…
Added 1 day ago
Contract Administrator - Scarborough , ON
TK Elevator
Toronto, ON · Scarborough, ON
Full-time
Added 1 day ago
Cloud and Security Administrator
Joseph Ribkoff
Dorval, QC
…Finance, IT and HR as well as in the Production and Warehousing…
Added 1 day ago
General Repair Technician II
BGIS
Montreal, QC
Full-time
…create value for its clients. Globally, BGIS manages over 50,000 facilities totaling more than 600 million square feet across several markets including government, higher education,…
Added 1 day ago
IT Lead
Polaryn Solutions Inc.
Dartmouth, NS
Full-time
Through its programs, facilities, and partnerships, COVE enables real-world testing and validation, strengthens supply chains, and accelerates technology adoption in complex operating…

Alliance Search Partners

Payroll Administrator

Calgary, AB, Canada

Pay: $45 to $55 CAD / hour
Job type: Part-time
Apply by: Oct 31, 2026
Experience: Minimum 5 years of recent and related experience with excellent computer skills, particularly in Excel and Word.
Posting language: English
Posted: Oct 1, 2026

Apply About employer

Applications open in a new tab.

Original job description

Position: Payroll / Office Manager

(6 month contract to start with possibility of it being extended)

In office - Monday, Tuesday, Thursday - Part time

About the Job

Our client is seeking a permanent, full-time Office Manager. Reporting to the Managing Director, the Office Manager is responsible for providing administrative and office support for approximately 30-40 employees in the Calgary office, as well as creating an engaging and positive office environment for visitors and staff.

Duties & Responsibilities

Provide administrative support to the Managing Director and office staff as needed

Collect and enter employee payroll information for monthly payroll processing

Perform and supervise general office activities - send, receive, manage and distribute communications both internally and externally (including emailing, scanning, filing, general mail tasks, shipping, etc.)

Manage the office, parking and storage space and liaison with our building management company and various vendors providing maintenance, security (door passes and parking tags) and other occupancy services

Ensure the office is compliant with ISO standards as documented in both GA-000026 TPI Facilities, Maintenance and Safety Procedures and QA-000508 TPI Quality Manual

Create Purchase Orders through Oracle iProcurement system for expenditures

Approve invoices and employee expenses for payment

Monitor bank accounts; process payments of invoices and employee expenses via EFT

Manage and track time off for vacation, sick days, etc.

Manage employees in Replicon Time Management System and APEGA system

Office, conference/meeting rooms and event preparation, set-up and cleanup

Order office/food supplies and other general office duties as required

Required Skills & Experience

Minimum 5 years of recent and related experience with excellent computer skills, particularly in Excel and Word.

Superior communication, office administration skills and planning and coordination skills are essential for success in this role. Must have the ability to problem-solve, balance priorities and multi-task to meet deadlines.

Written English skills must be top 1%.

High emotional quotient to work with a diverse team with differing individual needs and expectations.

Detail-oriented, self-motivated and able to work cooperatively with a variety of team members and professionals in a small and dynamic team environment.

Must have a legal working status in Canada (such as Citizenship, Permanent residence or work permit).

Bonus Skills:

• Previous experience with Ceridian payroll system, Oracle iProcurement system and Concur expense system.

Apply About employer

More about this job

Responsibilities

Collect and enter employee payroll information, manage time-off records and employee systems, and provide administrative support to the Managing Director and office staff. Oversee office operations, vendors, purchasing, invoices, payments, compliance, and meeting or event preparation.

Requirements

Requires at least five years of recent, related experience, strong computer skills - particularly in Excel and Word - and excellent communication, administration, planning, and coordination abilities. Candidates must be detail-oriented, self-motivated, able to manage competing priorities, and legally authorized to work in Canada; experience with Ceridian, Oracle iProcurement, or Concur is an asset.

Skills

Payroll Administration
Office Administration
Microsoft Excel
Microsoft Word
Communication
Planning And Coordination
Problem-Solving
Multitasking
Attention To Detail
Time Management
Invoice Processing
Expense Approval
Vendor Management
Purchase Order Management
Employee Records Management

Visa sponsorship

Not detected in the job text

Keywords

Payroll Processing
Ceridian
Microsoft Excel
Microsoft Word
Oracle iProcurement
Concur
APEGA
Purchase Orders
Invoice Approval
Employee Expenses
Electronic Funds Transfer
Bank Account Monitoring
Time-Off Tracking
Office Management
Vendor Management
Facilities Management
ISO Standards
Quality Manual
Administrative Support
Office Supplies
Event Preparation
Parking Management
Shipping
Filing

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