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Added 4 mins ago
GO
Trades Instructor
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Added 35 mins ago
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Added 49 mins ago
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A global employee assistance program offering support in the areas of mental, physical, and emotional health, managerial support as well as financial and legal matters

Allied

Property Administrator (User Experience Partner)

Montreal, QC, Canada

Full-time

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Job details

Job type: Full-time
Experience: 2+ years of experience working in a customer-driven administrative role.
Posting language: English
Posted: Oct 9, 2026

Original job description

About Allied

Allied is a leading owner-operator of distinctive urban workspace in Canada’s major cities. Our work is grounded in a clear purpose: to provide knowledge-based organizations with distinctive urban environments that support creativity, connectivity and human wellness.

Our vision is more expansive. We seek to make a continuous contribution to cities and culture that elevates and inspires the humanity in all of us. This vision informs how we operate, how we design and how we lead.

Real estate, for us, is not a passive investment. It is a profoundly human endeavour, one that must promote wellness, sustainability, diversity and creativity - today and for generations to come.

Allied is also a place to build a career of consequence. If you are looking for work that is thoughtful, tangible and enduring - work that contributes meaningfully to cities and the people who inhabit them - you will find purpose here.

For more information on Allied’s approach to city-building, visit our Insights page.

\nPurpose

Cultivate an engaging user experience for our tenants and guests. As User Experience Partner, you will perform a broad range of property administration duties to ensure user experience expectations are met and your assigned properties are performing well. 

Reporting to a Manager, Portfolio Operations, you will collaborate across our organization to address both the planned and unplanned operational needs of our users.

Responsibilities

Assist in the management of all users, dealing with day-to-day questions and concerns including billing issues, lease inquiries, service amenities and special requests.
Assist with the day-to-day management of the portfolio.
Liaise with Technical Services team members to ensure user concerns are addressed in a timely manner and service levels are maintained.
Collaborate on user appreciation ideas and events, waste reduction initiatives and tenant survey requirements.
Provide a high level of customer service to all clients, colleagues and users requiring assistance.
Ensure timely completion of all property related information requests and filing.
Assist in emergency situations.
Assist property teams with user focused communications, projects and programs.
Embody and support Allied’s safety and security program.

Qualifications

2+ years of experience working in a customer-driven administrative role.
Exceptional customer service skills.
Strong verbal and written communication and people skills, including a proven ability to build relationships.
Strong computer skills, with excellent knowledge of MS Excel and MS Word.
Strong organization and multi-tasking skills.
Strong communication skills.
Previous Yardi experience an asset.
An ability work under pressure in a fast-paced environment.
Bilingualism (French and English) is required as this role involves regular communication and collaboration with clients who conduct business in both languages.

**Total Rewards* and the Employee Experience**

At Allied, total rewards are designed with the same perspective that shapes our operations. They are intended to support sustained contribution, creativity and a genuine sense of ownership in the work we do.

In practice, this includes:

Shared financial success and an ownership mindset
Eligible employees participate in performance-based bonus programs and a retirement savings program, with the option to invest in traditional funds or Allied units. This approach aligns individual effort with Allied’s long-term performance and reinforces a sense of ownership at every level of the organization.

Intentional presence and time off
In addition to vacation, employees receive six personal days and half-days before statutory holidays. Allied supports flexibility while maintaining a strong, in-person culture. This reflects how we collaborate most effectively and how we operate as a business.

Health, wellbeing and support
Comprehensive, company-paid health benefits include vision and dental coverage, along with a healthcare spending account. An employee assistance program is available to provide confidential support when it is needed.

Growth through leadership and exposure
Allied believes in leadership at every level. Employees are encouraged to contribute beyond the boundaries of their role, collaborate across disciplines and develop a broad understanding of the business. For those drawn to real estate, this includes uncommon exposure to how buildings, organizations and cities evolve through hands-on experience and shared responsibility.

Professional development grounded in practice
Learning at Allied is both formal and experiential. Ongoing professional development and a mentorship program support growth through structured learning and day-to-day engagement with experienced colleagues across the organization.

Purpose and connection beyond work
Each year, employees are provided with a paid volunteer day to contribute time and effort to a cause that is personally meaningful to them, reflecting our belief that contribution extends beyond the workplace.

If you are motivated by the role real estate plays in shaping cities and culture, and want your work to contribute to that effort, we encourage you to apply.

More insight into life at Allied, including our ESG and EDI initiatives, can be found in our annual ESG report.

*Temporary or contract roles may not qualify for all the benefits listed, and some roles may follow a modified total rewards structure. We will confirm what benefits you qualify for during the recruitment process.

Additional Information

We value human connection and experience. While Allied uses technology, including AI-enabled tools, to support administrative efficiency, all screening, assessment and hiring decisions are made by people.

We are committed to hiring the most qualified candidates with a dedication towards supporting diversity, equity and inclusion across our organization. All qualified applicants will receive consideration for employment without regard to gender, ethnicity, origin, sexual orientation, disability and socioeconomic background. Diverse perspectives strengthen our organization and help us deliver better outcomes for our tenants, partners and communities. All qualified candidates are encouraged to apply.

We strive to provide an accessible recruitment experience and welcome reasonable accommodation requests at any stage of the recruitment process. Please reach out to talent@alliedreit.com if support is needed.

We look forward to receiving your application.

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More about this job

Responsibilities

The Property Administrator will manage day-to-day tenant inquiries, billing, and lease-related requests while collaborating with technical teams to ensure operational excellence. They will also support property teams with user-focused communications, events, and safety programs to maintain high service levels.

Requirements

Candidates must have at least 2 years of experience in a customer-driven administrative role and possess strong communication and organizational skills. Proficiency in MS Office is required, and bilingualism in French and English is mandatory for this position.

Skills

Customer service
Property administration
Communication
Relationship building
MS Excel
MS Word
Organization
Multi-tasking
Yardi
Problem solving
Bilingualism
Time management

Benefits

Performance-based bonus programs
Retirement savings program
Health benefits
Vision coverage
Dental coverage
Healthcare spending account
Employee assistance program
Paid volunteer day
Mentorship program

Visa sponsorship

Not detected in the job text

Keywords

Property Administration
User Experience
Tenant Relations
Portfolio Operations
Customer Service
Lease Inquiries
Billing
Yardi
MS Excel
MS Word
Safety Program
Security Program
Waste Reduction
Real Estate
Urban Workspace
Bilingualism
Administrative Support
Client Relations

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