Information Technology Project Coordinator

Information Technology Project Coordinator

Duration: 6 months, with potential for extension

Calgary, AB,

Responsibilities

• Independently manage the planning, coordination, execution, monitoring, and closure of assigned small-scale IT projects.
• Ensure compliance with IT PMO methodologies, governance processes, reporting requirements, and University policies.
• Develop and maintain project documentation, including project charters, project plans, schedules, status reports, and closure documentation.
• Coordinate project resources, technical teams, vendors, and business stakeholders to ensure timely completion of project activities.
• Prepare and submit monthly project status reports, including progress updates, financial status, risks, issues, and upcoming milestones.
• Manage project financials, including budget tracking, forecasting, expenditure monitoring, and reconciliation.
• Facilitate project meetings, document decisions, and follow up on action items.
• Prepare and coordinate project governance submissions, change requests, and approvals.
• Maintain effective communication with project sponsors, stakeholders, and technical teams.
• Ensure project documentation is accurate, complete, current, and maintained in the official project repository.
• Conduct project closure activities, including confirmation of deliverable completion, financial reconciliation, lessons learned, and formal closure documentation.

Qualifications

• Diploma or bachelor's degree in Business Administration, Information Technology, Project Management, or a related field.

Required Skills

• Minimum 3 years of experience in IT project coordination or project management, including direct responsibility for delivering small projects.
• Demonstrated experience independently managing multiple small projects concurrently.
• Good understanding of project management methodologies, governance processes, and the full project lifecycle.
• Experience developing project charters, schedules, status reports, and closure documentation.
• Strong financial management skills, including budget tracking, forecasting, and reconciliation.
• Proficiency in Microsoft Office applications, particularly Excel, Word, PowerPoint, Teams, and SharePoint.
• Strong organizational, prioritization, and problem-solving skills.
• Excellent written and verbal communication and stakeholder coordination skills.
• Ability to work independently, take ownership of assigned projects, and manage competing priorities.
• Collaborative, service-oriented, and able to build effective relationships across technical and business teams.

Preferred Skills

• CAPM or PMP certification is considered an asset.