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Added 9 hours ago
LD
Intermediate Software Engineer
Leonardo DRS
Ottawa, ON · Kanata, ON
- Full-time
Reporting directly to the Manager, Software Engineering the lntermediate Software Engineer will be required to operate in both team and solo activities. Key activities will involve…
Added 9 hours ago
LC
Directeur adjoint de magasin
Loblaw Companies Limited
Victoriaville, QC
- Full-time
Reporting to the Store Manager, the Assistant Store Manager will provide excellence in customer service. Demonstrate leadership by managing employees and effectively planning.
Added 9 hours ago
NA
Client Manager, In-Person Service, Personal Lines
NFP, an Aon company (Canada)
Timmins, ON
- Full-time
…services you need, when you need them. We're looking for a Client Manager who will leverage their industry knowledge and expertise to provide front-line counseling to our clients about…
Added 10 hours ago
O
Sr. Variable Compensation Analyst
OpenText
Waterloo, ON
- Full-time
Reporting to the Manager, Variable Compensation, this role provides support to sales teams in all business units. This role is based in Waterloo, Canada. The successful candidate will be…
Added 10 hours ago
'
Forward Deployment Engineer Lead- Commercial
''
Toronto, ON
- Full-time
- Other
…Portfolio FDE talent pool. Reporting to the VP, Artificial Intelligence, this role operates as a player-coach, balancing hands-on engagement with strategic practice leadership. The Forward…
Added 10 hours ago
AC
IT Infrastructure Project Manager
Amphenol Communications Solutions
Markham, ON
- Full-time
As an IT Project Manager, you will be responsible for planning, executing, and delivering projects focused on aligning global and local technology strategies for IT Infrastructure (Servers…
Added 11 hours ago
NB
Associate Advice Center Manager
National Bank of Canada
Valleyfield, PE
- Full-time
As an Associate Advice Centre Manager, you’ll manage your Advice Centre and play a strategic role by guiding your team and helping each member achieve their objectives. With an approach…
Added 11 hours ago
NB
Senior AI Scientist
National Bank of Canada
Montreal, QC
- Full-time
Required skills: Artificial Intelligence, Business Acumen, Coaching, Communication, Detail-oriented, Emotional Intelligence, Initiative, Leadership, Learning Agility, Performance Analysis,…
Added 11 hours ago
J
Onboarding Engineer
Jobgether
Canada
- Full-time
Partner with the Onboarding Manager to coordinate the full onboarding lifecycle, from kickoff through go-live and handoff to Customer Success.
Added 11 hours ago
HT
Manager, Internal Controls
Husky Technologies
Bolton, ON
- Full-time
Working with Internal Audit and the global Finance and Operations teams, the Manager, Internal Controls will play a critical role in Husky’s global financial reporting. This includes the…
Added 11 hours ago
HT
Trade Compliance Program Manager
Husky Technologies
Bolton, ON
- Full-time
…people. Our success is possible because of the creativity, intelligence and passion of our people around the world and their desire to lead change. At the same time, we are not afraid to…
Added 11 hours ago
HT
IT Internal Auditor
Husky Technologies
Bolton, ON
- Full-time
…drive efficiency and effectiveness in financial processes, business operations and major initiatives. You will play a key role within the Internal Audit Department to test the effectiveness…
Added 11 hours ago
HT
Financial Manager - PLM (Product Line Mgmt)
Husky Technologies
Bolton, ON
- Full-time
We are looking for a high-impact Finance Manager FP&A to act as a true business partner to our Product Line leadership team.
Added 11 hours ago
NB
Director, National Client Group
National Bank of Canada
Montreal, QC
- Full-time
As Director, National Client Group based in Montreal, you will be responsible for growing the portfolio of business clients assigned to you. The varied and complex tasks will allow you to…
Added 11 hours ago
NB
Account Manager, Franchise Finance
National Bank of Canada
Montreal, QC
- Full-time
As an Account Manager in the NBC Franchise Finance team at National Bank, you’ll be a trusted financing partner to hotel and restaurant owners across Quebec. With your business development…
Added 11 hours ago
D&
Senior Cost Manager - Project Controls - Calgary, AB
Dokainish & Company
Calgary, AB
- Full-time
…to achieve long-lasting, impactful results across numerous business…
Added 12 hours ago
GD
Business Development Manager, Tactical Comms and Information Systems
General Dynamics Missions System International
Ottawa, ON
- Full-time
The Business Development Manager, International Tactical Communications and Information Systems (TacCIS) will be responsible for business strategic planning, direction and development of…
Added 12 hours ago
AC
Vendor Relationship Manager - Property Claims
Aviva Canada
AB · Edmonton, AB
- Full-time
…associated with vendor outsourcing, using data to deliver successful business outcomes and identify areas of…
Added 12 hours ago
NF
Store Administrator Part Time Day
No Frills
Burnaby, BC
- Part-time
Be accountable for office duties as indicated by Store Manager
Added 12 hours ago
TH
Cashier Part Time - MISSISSAUGA S
The Home Depot Canada
Mississauga, ON
- Part-time
Using the GET Involved approach to customer service, front-end associate greets each customer, engages them during the transaction and thanks the customer for their business.
Added 13 hours ago
PF
Technical Manager
Power Factors
Brossard, QC
- Full-time
S'appuyant sur une expertise approfondie du domaine, Power Factors déploie des analyses propulsées par l'intelligence artificielle à grande échelle permettant aux organisations d'optimiser…
Added 13 hours ago
XI
Manager, Customer Intelligence
Xplore Inc
Markham, ON
- Full-time
We're looking for a Manager, Customer Intelligence, based in Markham office (2-3 days a week) to help build and operationalize Xplore's customer and market understanding, supporting the…
Added 13 hours ago
KC
Oakville Office - Opportunities in Enterprise Core Services - Co-op - Winter 2027
KPMG Canada
ON · Oakville, Ontario
- Internship
…challenges. Here, you can build momentum that reaches beyond our business, develop skills for the future, and take ownership of your career with support at every stage. Join a firm where…
Added 13 hours ago
PF
Technical Manager
Power Factors
Remote, Canada
- Remote
S’appuyant sur une expertise approfondie du domaine, Power Factors déploie des analyses propulsées par l’intelligence artificielle à grande échelle permettant aux organisations d’optimiser…
Added 14 hours ago
W
(CAN) Self Checkout Attendant PT
Walmart
Salmon Arm, BC
- Part-time
…and escalate cash or technical issues to the Customer Service…

Alstom

Project Administrator

Ottawa, ON, Canada

$50,000 to $70,000 CAD / year

Apply About employer

Applications open in a new tab.

Job details

Pay: $50,000 to $70,000 CAD / year
Experience: Minimum of 1 year of administrative experience in a similar role.
Posting language: English
Posted: Oct 13, 2026

Original job description

Req ID:529961

At Alstom, we understand transport networks and what moves people. From high-speed trains, metros, monorails, and trams, to turnkey systems, services, infrastructure, signalling and digital mobility, we offer our diverse customers the broadest portfolio in the industry. Every day, more than 80 000 colleagues lead the way to greener and smarter mobility worldwide, connecting cities as we reduce carbon and replace cars.

Could you be the Project Administrator in Ottawa, ON we’re looking for?

Vacancy Disclosure

Temporary/Full-Time
Existing Vacancy

Your Future Role

As a Project Administrator, you will provide administrative, document control, and project coordination support to ensure the successful execution of projects. You will work closely with Project Managers and cross-functional teams while supporting contract administration, correspondence management, reporting, and stakeholder communications.

Key Responsibilities:

Support compliance with Contracts, Claims and Insurance Management (CCIM) requirements and alert the Project Manager to any observed non-conformance.
Collect, organize and maintain project data to support correspondence management and documentation of project positions.
Assist with the preparation of documentation and information required for claims and counterclaims activities.
Maintain records demonstrating compliance with contractual obligations, including performance, delivery dates, quantities, and variations.
Review and support the management of incoming and outgoing project correspondence.
Maintain correspondence logs and support KPI reporting activities.
Establish and maintain centralized project document management systems.
Assist in gathering information required for variation order proposals and prepare initial drafts for Project Manager review.
Provide administrative support to the project team, including scheduling meetings, recording meeting minutes, tracking action items, and distributing project-related documentation.
Escalate issues and project-related concerns that may impact project execution.
Process indirect purchases through SAP Ariba.
Support invoicing activities and liaise with internal stakeholders to facilitate project execution.
Assist with maintaining positive customer relationships and communication.
Other relevant responsibilities as assigned by manager.

All About You

We value passion and attitude over experience. That’s why we don’t expect you to have every single skill. Instead, we’ve listed some that we think will help you succeed and grow in this role:

College diploma or bachelor's degree in Business Administration, Project Management, Office Administration, or a related field.
Minimum of 1 year of administrative experience in a similar role.
Experience with document control and correspondence tracking.
Experience collecting, organizing, and reporting project-related data.
Proficiency with Microsoft Office applications, including Excel, Word, and SharePoint.
Experience working with cross-functional teams and multiple stakeholders.
Strong organizational and time management skills.
Excellent verbal and written communication skills.
Ability to analyze information and appropriately escalate concerns or risks.
Strong attention to detail and ability to work accurately in a fast-paced environment.
Proactive approach with the ability to manage competing priorities.

Compensation

The expected compensation for this role is $50,000 - $70,000 CAD per year. Final compensation will be based on skills, experience, and internal equity.

Things You'll Enjoy

Join us on a life-long transformative journey – the rail industry is here to stay, so you can grow and develop new skills and experiences throughout your career. You’ll also:

Working with a diverse and inclusive team
Contributing to sustainable transportation solutions
Career growth opportunities locally and globally
Learning from experienced industry professionals
Collaborating in a safety-focused environment
Being part of an innovative and international organization

Use of Artificial Intelligence

We do not use artificial intelligence in the recruiting process for this role.

Interview Process & Candidate Communication

Candidates who participate in an interview for this role will be informed of the hiring decision within 45 days of their final interview date.

Accessibility & Equal Opportunity

We are an equal opportunity employer and are committed to providing accommodation throughout the recruitment process. We’re committed to creating an inclusive workplace for everyone.

If you require accommodation during the hiring process, please email us at humanresources.accessibility@alstomgroup.com while referring to the job requisition number, job title and location you applied to.

Alstom is the leading company in the mobility sector, solving the most interesting challenges for tomorrow’s mobility. That’s why we value inquisitive and innovative people who are passionate about working together to reinvent mobility, making it smarter and more sustainable. Day after day, we are building an agile, inclusive and responsible culture, where a diverse group of people are offered opportunities to learn, grow and advance in their careers, with options across functions and geographic locations. Are you ready to join a truly international community of great people on a challenging journey with a tangible impact and purpose?

Apply About employer

More about this job

Responsibilities

The Project Administrator provides administrative, document control, and project coordination support to ensure successful project execution. Responsibilities include managing correspondence, maintaining project logs, supporting contract compliance, and assisting with invoicing and reporting.

Requirements

Candidates should possess a college diploma or bachelor's degree in a relevant field and at least one year of administrative experience. Proficiency in Microsoft Office and experience with document control or data reporting are essential for this role.

Skills

Project administration
Document control
Correspondence management
Project coordination
Data organization
Reporting
Contract administration
SAP Ariba
Microsoft Office
Excel
Word
SharePoint
Time management
Communication
Attention to detail

Benefits

Career growth opportunities
Diverse and inclusive team
Professional development

Visa sponsorship

Not detected in the job text

Keywords

Project Administrator
Alstom
Transportation
Document Control
Contract Administration
SAP Ariba
SharePoint
KPI Reporting
Correspondence Management
Project Coordination
Compliance
Claims Management
Infrastructure
Mobility
Administrative Support
Data Management
Stakeholder Communication
Variation Orders
Meeting Minutes
Invoicing

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