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Added 1 hour ago
T
Director, Data Platform Engineering
TD
Toronto, ON
- Full-time
Establish engineering and data architecture standards, governance frameworks, and best practices for data, APIs, integration, and platform services.
Added 1 hour ago
LD
Intermediate Software Engineer
Leonardo DRS
Ottawa, ON · Kanata, ON
- Full-time
Reporting directly to the Manager, Software Engineering the lntermediate Software Engineer will be required to operate in both team and solo activities. Key activities will involve…
Added 1 hour ago
Site Inspector
Hatch
Mississauga, ON
…methodologies, governance and systems that are unparalleled in the engineering space. Are you looking for an opportunity to join a diverse group of professionals who are committed to…
Added 1 hour ago
AC
Spécialiste Approvisionnement | Procurement Specialist
Aston Carter
Quebec, QC
- Full-time
Le spécialiste en approvisionnement soutient la gestion des sources, des contrats et des fournisseurs pour les biens et services nécessaires aux opérations et programmes de construction…
Added 1 hour ago
P
Cloud Security Engineer
Paymentus
Richmond Hill, ON
- Full-time
The Cloud Security Engineer is responsible for helping secure the cloud-native infrastructure, platforms, services, and deployment patterns that support the Paymentus SaaS platform. This…
Added 1 hour ago
1A
Service Coordinator
1300 Applied Industrial Technologies LP
SK
- Full-time
…industries, just to name a few. In addition, Applied provides engineering, design and systems integration for industrial, fluid power, and flow control applications, as well as customized…
Added 2 hours ago
B
Associate Project Manager
BGIS
Abbotsford, BC
- Full-time
BGIS is a leading provider of customized facility management and real estate services. With our combined team of over 6,500 globally, we relentlessly focus on enabling innovation through…
Added 2 hours ago
GO
Administrative Services Level 3
Government of New Brunswick
Fredericton, NB
- Full-time
…safe and efficient movement of people, goods and government services to the public. Not only is the department responsible for managing over 18,000 kilometers of provincial highways, it…
Added 2 hours ago
Industrial Mechanic/Millwright - Maintenance and Operations (Pre-Approved)
Nova Scotia Health and IWK Health
Bridgewater, NS
Nova Scotia Health is the largest provider of health services in Nova Scotia, with some specialized services also offered to clients throughout Atlantic Canada. We’re on a mission to…
Added 2 hours ago
PO
Nongsa Project, Batam
PT ODG Indonesia
Clarington, ON
- Volunteer
You will be part of a professional team at a respected engineering and installation contractor and be taught invaluable mechanical estimating and pricing skills. The Company is looking for…
Added 3 hours ago
NB
Senior AI Scientist
National Bank of Canada
Montreal, QC
- Full-time
…generative AI models. With your expertise in fine-tuning, prompt engineering and monitoring, you will directly contribute to the quality, robustness and impact of AI solutions deployed at…
Added 3 hours ago
GD
Production Manager
General Dynamics Missions System International
Ottawa, ON
- Full-time
…across the organization such as Planning, Manufacturing and Test Engineering, Engineering, Supply Chain Management, Commercial Services, Program Management and end…
Added 3 hours ago
GD
Senior Project Engineer - Systems Engineer
General Dynamics Missions System International
Ottawa, ON
- Full-time
At General Dynamics Mission Systems–Canada, we’re not just engineering technology. we’re shaping the future of defence and security. Our teams design and deliver advanced, mission-critical…
Added 4 hours ago
D&
Senior Cost Manager - Project Controls - Calgary, AB
Dokainish & Company
Calgary, AB
- Full-time
Since 2011, Dokainish & Company has been delivering world-class project management and project controls consultancy services. We specialize in working diligently and collaboratively with…
Added 4 hours ago
GD
Business Development Manager, Tactical Comms and Information Systems
General Dynamics Missions System International
Ottawa, ON
- Full-time
At General Dynamics Mission Systems–Canada, our focus extends beyond engineering technology solutions - we are dedicated to cultivating careers. If you seek a purpose-driven career solving…
Added 4 hours ago
GD
Life Cycle Material Engineering Specialist
General Dynamics Missions System International
Ottawa, ON
- Full-time
Perform any additional duties as delegated by the Manufacturing Engineering & Product Support Manager.
Added 4 hours ago
YR
Project Specialist II - YRRTC
York Region (The Regional Municipality of York)
Richmond Hill, ON
- Full-time
…demands of our growing communities. YRRTC is a municipally owned services corporation, wholly owned by York Region. The corporation leads the planning, design, and delivery of the Region’s…
Added 6 hours ago
A
Project Administrator
Alstom
Ottawa, ON
- $50,000 to $70,000 CAD / year
…high-speed trains, metros, monorails, and trams, to turnkey systems, services, infrastructure, signalling and digital mobility, we offer our diverse customers the broadest portfolio in the…
Added 6 hours ago
L
Healthcare Professional - Registered Respiratory Therapist
Linde
Grande Prairie, AB
- Full-time
…performance and client compliance. Promotion of Medigas products and services to referral sources, including educational in-services to medical / healthcare communities is an integral part…
Added 7 hours ago
CI
Gestionnaire principal de projet bilingue (Nucléaire) /Senior Project Manager (Nuclear)
Calian in Space & Technology
Trois-Rivières, QC
- Full-time
Repérer et poursuivre les possibilités d’élargissement de la portée, de services à valeur ajoutée et de travaux subséquents.
Added 7 hours ago
ME
Technicien(ne) de Service en Chantier / Field Service Technician
MACLEAN ENGINEERING & MARKETING CO. LIMITED
Val d'Or, QC
- Full-time
MacLean Engineering est à la recherche d’un(e) Technicien(ne) de Service en Chantier compétent(e) et expérimenté(e) pour se joindre à notre équipe grandissante de pièces de rechange à…
Added 7 hours ago
OM
Expressions of Interest | Vancouver, Perth, & London Mining Consultancy Positions
Orelogy Mine Consulting
Vancouver, BC
- Full-time
Orelogy benefits from the unique advantage of being part of the Perenti Group, a diversified ASX-listed mining services leader, combining the agility and technical depth of a specialist…
Added 7 hours ago
A
Service Delivery Lead Manager
Avanade
Toronto, ON
- Full-time
We are seeking an experienced Service Delivery Manager (SDM) to lead the delivery of 24x7 Managed Application Support Services for a large Banking client. The successful candidate will be…
Added 7 hours ago
R
Project/Program Portfolio Manager (Real Estate Projects) (T & I) (Telework/Hybrid)
Radio-Canada
Montreal, QC
- Full-time
Reporting to the Value Management Delivery Office (VMDO), the Project/Program Portfolio Manager (Real Estate Projects) plays a pivotal matrix leadership role. Operating without direct…
Added 8 hours ago
G
Project Coordinator - Mechanical Infrastructure
Graham
Calgary, AB
- Full-time
…the Infrastructure Division. Reporting to the Senior Project Manager, the Project Coordinator plays a key role in supporting project controls, construction coordination, stakeholder…

Alstom

Project Administrator

Ottawa, ON, Canada

$50,000 to $70,000 CAD / year

Apply About employer

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Job details

Pay: $50,000 to $70,000 CAD / year
Experience: Minimum of 1 year of administrative experience in a similar role.
Posting language: English
Posted: Oct 13, 2026

Original job description

Req ID:529961

At Alstom, we understand transport networks and what moves people. From high-speed trains, metros, monorails, and trams, to turnkey systems, services, infrastructure, signalling and digital mobility, we offer our diverse customers the broadest portfolio in the industry. Every day, more than 80 000 colleagues lead the way to greener and smarter mobility worldwide, connecting cities as we reduce carbon and replace cars.

Could you be the Project Administrator in Ottawa, ON we’re looking for?

Vacancy Disclosure

Temporary/Full-Time
Existing Vacancy

Your Future Role

As a Project Administrator, you will provide administrative, document control, and project coordination support to ensure the successful execution of projects. You will work closely with Project Managers and cross-functional teams while supporting contract administration, correspondence management, reporting, and stakeholder communications.

Key Responsibilities:

Support compliance with Contracts, Claims and Insurance Management (CCIM) requirements and alert the Project Manager to any observed non-conformance.
Collect, organize and maintain project data to support correspondence management and documentation of project positions.
Assist with the preparation of documentation and information required for claims and counterclaims activities.
Maintain records demonstrating compliance with contractual obligations, including performance, delivery dates, quantities, and variations.
Review and support the management of incoming and outgoing project correspondence.
Maintain correspondence logs and support KPI reporting activities.
Establish and maintain centralized project document management systems.
Assist in gathering information required for variation order proposals and prepare initial drafts for Project Manager review.
Provide administrative support to the project team, including scheduling meetings, recording meeting minutes, tracking action items, and distributing project-related documentation.
Escalate issues and project-related concerns that may impact project execution.
Process indirect purchases through SAP Ariba.
Support invoicing activities and liaise with internal stakeholders to facilitate project execution.
Assist with maintaining positive customer relationships and communication.
Other relevant responsibilities as assigned by manager.

All About You

We value passion and attitude over experience. That’s why we don’t expect you to have every single skill. Instead, we’ve listed some that we think will help you succeed and grow in this role:

College diploma or bachelor's degree in Business Administration, Project Management, Office Administration, or a related field.
Minimum of 1 year of administrative experience in a similar role.
Experience with document control and correspondence tracking.
Experience collecting, organizing, and reporting project-related data.
Proficiency with Microsoft Office applications, including Excel, Word, and SharePoint.
Experience working with cross-functional teams and multiple stakeholders.
Strong organizational and time management skills.
Excellent verbal and written communication skills.
Ability to analyze information and appropriately escalate concerns or risks.
Strong attention to detail and ability to work accurately in a fast-paced environment.
Proactive approach with the ability to manage competing priorities.

Compensation

The expected compensation for this role is $50,000 - $70,000 CAD per year. Final compensation will be based on skills, experience, and internal equity.

Things You'll Enjoy

Join us on a life-long transformative journey – the rail industry is here to stay, so you can grow and develop new skills and experiences throughout your career. You’ll also:

Working with a diverse and inclusive team
Contributing to sustainable transportation solutions
Career growth opportunities locally and globally
Learning from experienced industry professionals
Collaborating in a safety-focused environment
Being part of an innovative and international organization

Use of Artificial Intelligence

We do not use artificial intelligence in the recruiting process for this role.

Interview Process & Candidate Communication

Candidates who participate in an interview for this role will be informed of the hiring decision within 45 days of their final interview date.

Accessibility & Equal Opportunity

We are an equal opportunity employer and are committed to providing accommodation throughout the recruitment process. We’re committed to creating an inclusive workplace for everyone.

If you require accommodation during the hiring process, please email us at humanresources.accessibility@alstomgroup.com while referring to the job requisition number, job title and location you applied to.

Alstom is the leading company in the mobility sector, solving the most interesting challenges for tomorrow’s mobility. That’s why we value inquisitive and innovative people who are passionate about working together to reinvent mobility, making it smarter and more sustainable. Day after day, we are building an agile, inclusive and responsible culture, where a diverse group of people are offered opportunities to learn, grow and advance in their careers, with options across functions and geographic locations. Are you ready to join a truly international community of great people on a challenging journey with a tangible impact and purpose?

Apply About employer

More about this job

Responsibilities

The Project Administrator provides administrative, document control, and project coordination support to ensure successful project execution. Responsibilities include managing correspondence, maintaining project logs, supporting contract compliance, and assisting with invoicing and reporting.

Requirements

Candidates should possess a college diploma or bachelor's degree in a relevant field and at least one year of administrative experience. Proficiency in Microsoft Office and experience with document control or data reporting are essential for this role.

Skills

Project administration
Document control
Correspondence management
Project coordination
Data organization
Reporting
Contract administration
SAP Ariba
Microsoft Office
Excel
Word
SharePoint
Time management
Communication
Attention to detail

Benefits

Career growth opportunities
Diverse and inclusive team
Professional development

Visa sponsorship

Not detected in the job text

Keywords

Project Administrator
Alstom
Transportation
Document Control
Contract Administration
SAP Ariba
SharePoint
KPI Reporting
Correspondence Management
Project Coordination
Compliance
Claims Management
Infrastructure
Mobility
Administrative Support
Data Management
Stakeholder Communication
Variation Orders
Meeting Minutes
Invoicing

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