Closed listing
Executive & Personal Assistant
- Montreal, QC, Canada
Full-time
This opening has closed.
The original listing is kept below for reference.
Job details
- Job type
- Full-time
- Closing date
- Posting language
- English
- Posted
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Archived listing. The details below describe a past opening.
Company Description
ALTA Canada is a real estate investment and development firm specializing in residential and commercial projects. The company focuses on creating value through strategic acquisitions and development.
Role Description
The Executive & Personal Assistant is a full-time, on-site role based in Montreal, QC, providing comprehensive support to the Principal. Day-to-day responsibilities include managing calendars, scheduling meetings, organizing travel arrangements, and coordinating personal and professional appointments. The role involves handling correspondence, preparing documents and presentations, maintaining files and records, and supporting follow-up on key initiatives and deadlines. The Assistant will liaise with internal and external parties, help coordinate meetings, and ensure that the executive’s time and priorities are managed efficiently. This position requires a high degree of discretion, organization, and adaptability in a fast-paced environment.
Qualifications
- Strong personal assistance skills, including managing personal appointments, travel, and day-to-day tasks with discretion and reliability.
- Proficiency in executive administrative assistance, including calendar management, meeting coordination, and preparation of documents and presentations.
- Excellent communication skills, both written and verbal, with the ability to interact professionally with internal and external stakeholders.
- Experience with diary management and scheduling tools, ensuring accurate, timely organization of meetings, deadlines, and events.
- Solid clerical skills, including document preparation, filing, data entry, and basic office administration.
- Strong organizational and time management abilities, with attention to detail and capacity to handle multiple priorities.
- High level of integrity and confidentiality when dealing with sensitive information.
- Proficiency with standard office software (e.g., Microsoft Office or equivalent) and comfort learning new tools.
- Previous experience supporting executives or senior leaders, ideally in real estate, investment, or professional services.
More about this job
Responsibilities
The Executive & Personal Assistant provides comprehensive support to the Principal by managing calendars, travel, and personal and professional appointments. They are also responsible for handling correspondence, preparing documents, and ensuring efficient coordination of meetings and key initiatives.
Requirements
The role requires strong administrative and personal assistance skills, including proficiency in office software and excellent communication abilities. Candidates should possess high levels of integrity, organization, and previous experience supporting senior leaders in professional environments.
Skills
- Calendar management
- Travel arrangements
- Meeting coordination
- Document preparation
- Presentation preparation
- Communication skills
- Diary management
- Clerical skills
- Filing
- Data entry
- Office administration
- Time management
- Organizational skills
- Microsoft Office
- Discretion
- Confidentiality
Visa sponsorship
Not detected in the job text
Categories
- Administrative
- Management & Leadership
- Consulting
Keywords
- Real Estate
- Investment
- Development
- Executive Assistant
- Personal Assistant
- Calendar Management
- Travel Coordination
- Microsoft Office
- Administrative Support
- Document Preparation
- Diary Management
- Office Administration
- Data Entry
- Stakeholder Management
- Professional Services