Associate Director, Proposals
- Laval, QC, Canada
Full-time
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Job details
- Job type
- Full-time
- Apply by
- Posting language
- English
- Posted
Original job description
About The Role
The Associate Director, Proposals plays a critical role in leading and executing the development of fully compliant, compelling, and winning proposals. This role is responsible for managing the entire proposal process from pre-RFP through customer award debriefs which includes preparing budgets and ensuring that all required sections are covered to meet the Sponsor’s request/expectations as well as, contributing to the content of the proposal document when needed. The Associate Director, Proposals will provide support with departmental oversight and responsibilities as assigned.
What You'll Do Here
The salary range estimated for this position is $91 813 - $122 418 annually. Please note that salaries vary within the range based on factors including, but not limited to, prior relevant experience, skills, education, certification, location as well as internal equity and market data. Altasciences offers a wide variety of benefits to help our employees live healthy and fulfilling lives both at and outside of work
Altasciences offers a wide variety of benefits to help our employees live healthy and fulfilling lives both at and outside of work.
Altasciences’ Benefits Package Includes
The Associate Director, Proposals plays a critical role in leading and executing the development of fully compliant, compelling, and winning proposals. This role is responsible for managing the entire proposal process from pre-RFP through customer award debriefs which includes preparing budgets and ensuring that all required sections are covered to meet the Sponsor’s request/expectations as well as, contributing to the content of the proposal document when needed. The Associate Director, Proposals will provide support with departmental oversight and responsibilities as assigned.
What You'll Do Here
- Supervises a team of 4 to 6 direct reports ensuring efficient and effective workload and time management and conducts performance evaluations.
- Leads proposal submissions, including but not limited to RFP analysis, coordination of the bid, response development, and submission via an integrated process.
- Supports to implement a harmonized proposal process across Altasciences and ensures adherence to the process by key stakeholders.
- Ensures that stakeholders are informed in a timely manner of information, changes, delays, and amendments to proposals as required.
- Collaborates with key stakeholders to ensure all data points are considered and included as appropriate in proposal submissions.
- Collaborates with the Clinical and Research Service department to ensure study assumptions.
- Ensures submissions are accurate, complete, and compliant with RFP requirements.
- Ensures that suggested prices reflect pre agreed mark-up rates established per key study types and details/information contained in synopsis/protocol.
- Performs thorough study synopsis/protocol analysis in order to ensure that the complexities and particularities of each study are adequately captured in the budget.
- Updates budgets as per feedback, or per defined guidelines, from relevant stakeholders/ departments.
- Supports Business Development in modifying the budget as required throughout the study life cycle.
- Prepares budgets in client specific template via mapping if required.
- Evaluate department quality issues through root cause analysis; identify and implement corrective and preventative actions and see issues through to resolution.
- Bachelor’s Degree completed.
- Minimum of 4-6 years' experience in budgeting (CRO and Phase 1).
- 1-3 years' experience in a supervisory role.
- MS Word, Excel, Outlook, and Power Point.
- Experience with Salesforce an asset.
- Excellent verbal and written communication skills.
- Ability to read and interpret RFP’s and protocols.
- Ability to speak effectively before groups of customers or employees of the organization.
- Knowledge of RFP life cycle management.
- Proven ability to successfully communicate company proposal objectives and key characteristics to management and teammates, in writing and oral presentations.
- Personal/professional integrity and proven discretion in handling confidential information.
- Ability to develop strong trusting relationships in order to gain support and achieve results.
- Capable of managing multiple conflicting priorities.
- Must be self-directed, motivated, and have a willingness to take the initiative to identify and anticipate client.
- Ability to work overtime, holidays, weekends, and evening hours as needed.
- Available to travel 5 -10% in Canada and in the United States.
- The requirement to have study protocols, designs and clinical research documents written and documented in English as required by industry regulatory agencies.
- The employee communicates frequently with Altasciences employees across Canada and the United States. As such, English is the main language used to correspond between offices.
- The employee frequently communicates with English-only customers outside the province of Quebec.
The salary range estimated for this position is $91 813 - $122 418 annually. Please note that salaries vary within the range based on factors including, but not limited to, prior relevant experience, skills, education, certification, location as well as internal equity and market data. Altasciences offers a wide variety of benefits to help our employees live healthy and fulfilling lives both at and outside of work
Altasciences offers a wide variety of benefits to help our employees live healthy and fulfilling lives both at and outside of work.
Altasciences’ Benefits Package Includes
- Health/Dental/Vision Insurance Plans
- 401(k)/RRSP with Employer Match
- Paid Vacation and Holidays
- Paid Sick and Bereavement Leave
- Employee Assistance & Telehealth Programs
- Telework when applicable.
- Training & Development Programs
- Employee Referral Bonus Program
More about this job
Responsibilities
Leads the end-to-end proposal process, including RFP analysis, response coordination, budget preparation, compliance checks, and submission, while ensuring stakeholders are informed and proposal requirements are met. Supervises a team, supports consistent proposal processes, updates budgets throughout the study lifecycle, and resolves quality issues through root cause analysis and corrective actions.
Requirements
Requires a bachelor’s degree, 4–6 years of budgeting experience in a CRO and Phase 1 setting, and 1–3 years of supervisory experience. Candidates should be proficient with Microsoft Office, able to interpret RFPs and study protocols, communicate effectively, manage competing priorities, handle confidential information with discretion, and travel 5–10% in Canada and the United States.
Skills
- Proposal Management
- RFP Analysis
- Budgeting
- Proposal Development
- Team Supervision
- Workload Management
- Performance Evaluation
- Stakeholder Collaboration
- Protocol Analysis
- Budget Preparation
- Root Cause Analysis
- Corrective and Preventive Actions
- Written Communication
- Verbal Communication
- Microsoft Word
- Microsoft Excel
Benefits
- Health Insurance
- Dental Insurance
- Vision Insurance
- 401(k)/RRSP With Employer Match
- Paid Vacation
- Paid Holidays
- Paid Sick Leave
- Bereavement Leave
- Employee Assistance Program
- Telehealth Programs
- Telework When Applicable
- Training and Development Programs
- Employee Referral Bonus Program
Visa sponsorship
Not detected in the job text
Categories
- Management & Leadership
- Healthcare
- Science & Research
- Finance & Accounting
- Sales
Keywords
- Proposal Management
- Request for Proposal
- RFP Lifecycle Management
- Proposal Submission
- Proposal Compliance
- Budgeting
- CRO
- Phase 1 Clinical Research
- Study Protocols
- Study Synopses
- Clinical Research
- Sponsor Requirements
- Bid Coordination
- Pricing and Markup Rates
- Budget Mapping
- Business Development
- Stakeholder Management
- Team Supervision
- Performance Evaluations
- Root Cause Analysis
- Corrective and Preventive Actions
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Microsoft PowerPoint
- Salesforce
- Confidential Information
- Quality Issues