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Altasciences

Medical Administrative Assistant

Montreal, QC, Canada

Full-time

Apply on altasciences.wd1.myworkdayjobs.com About employer

Applications open in a new tab.

Job details

Job type: Full-time
Posting language: English
Posted: Oct 28, 2026

Original job description

About The Role
The Medical Administrative Assistant provides administrative assistance to Clinical Principal Investigator and to the Director, Clinical Operations. The Medical Administrative Assistant gathers and compiles data in order to generate various reports.

What You'll Do Here

Scheduling the Clinical Principal Investigator’s for all dosing activities and screening activities.
Book meetings and resources (for both internal and external clients).
Assemble all documentation for trials.
Prepare and ensure the follow-up with needed signature from Principal Investigator , Sub-Investigators and clinical operators.
Responsible for ensuring all regulatory documents are signed on time by doctors.
Preparation and follow-up for the protocol training process.
Ensure expense reports are completed/submitted in a timely manner.
Act as back-up for other members of the administrative team.

What You'll Need to Succeed

High school degree completed.
Excellent communication skills in both French and English.
Able to multi-task, prioritise.
Good organisational skills.
Shows autonomy and good initiative.
Proven ability to be discrete and confidential.
Problem solver.
Calm demeanor with excellent people skills.
Experience with Microsoft Office, Outlook, Adobe Acrobat.

Altasciences strives to provide a French working environment for its employees in Quebec. Although as part of its francization program has taken all reasonable steps to avoid imposing the above-mentioned requirement. Fluency in English is an essential requirement for the position of Medical Administrative Assistant including, but not limited to, for the following reasons:

The requirement to have study protocols, designs and clinical research documents written and documented in English as required by industry regulatory agencies.

What We Offer

Altasciences offers a wide variety of benefits to help our employees live healthy and fulfilling lives both at and outside of work.

Altasciences’ Benefits Package Includes:

Health/Dental/Vision Insurance Plans
401(k)/RRSP with Employer Match
Paid Vacation and Holidays
Paid Sick and Bereavement Leave
Employee Assistance & Telehealth Programs
Telework when applicable

Altasciences’ Incentive Programs Include:

Training & Development Programs
Employee Referral Bonus Program
Annual Performance Reviews

Apply on altasciences.wd1.myworkdayjobs.com About employer

More about this job

Responsibilities

The Medical Administrative Assistant provides administrative support to the Clinical Principal Investigator and the Director of Clinical Operations. Key duties include scheduling dosing and screening activities, managing trial documentation, and ensuring regulatory compliance.

Requirements

Candidates must have a completed high school degree and excellent communication skills in both English and French. Proficiency in Microsoft Office, Outlook, and Adobe Acrobat is required, along with strong organizational and problem-solving abilities.

Skills

Administrative Assistance
Data Compilation
Scheduling
Documentation Management
Regulatory Compliance
Protocol Training
Expense Reporting
Communication Skills
Multi-tasking
Prioritization
Organizational Skills
Autonomy
Microsoft Office
Outlook
Adobe Acrobat
Problem Solving

Benefits

Health Insurance
Dental Insurance
Vision Insurance
401(k)/RRSP with Employer Match
Paid Vacation
Paid Holidays
Paid Sick Leave
Bereavement Leave
Employee Assistance Program
Telehealth Programs
Training & Development Programs
Employee Referral Bonus Program

Visa sponsorship

Not detected in the job text

Keywords

Medical Administrative Assistant
Clinical Principal Investigator
Clinical Operations
Data Compilation
Scheduling
Trial Documentation
Regulatory Documents
Protocol Training
Expense Reports
Microsoft Office
Outlook
Adobe Acrobat
Clinical Research
Administrative Support
Compliance
Reporting

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