Records Collection Specialist II
- Burlington, ON, Canada
Full-time
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Job details
- Job type
- Full-time
- Apply by
- Experience
- Minimum of 1 year experience in the health care industry;
- Posting language
- English
- Posted
Original job description
Our culture and people are what set us apart from other post-acute care providers. We’re dedicated to the growth and development of our team to set them up for success. We CARE for our patients like they are our own FAMILY.
Location: Kettering, OH
Schedule: Monday - Friday 8:00am to 4:30pm
Summary
The Records Collections Specialist II is responsible for managing and tracking patient documentation required by CMS, Medicare/Medicaid, and commercial insurance. This includes submitting physician orders, obtaining signatures, following up on missing or incomplete documents, and ensuring timely updates in the electronic medical record (EMR) system. This role involves frequent use of EMR software, email, fax, phone, and requires coordination with internal teams and external providers. Accurate and timely performance directly impacts patient care, compliance, and financial outcomes. This position adheres to all legal, payor, and company regulations.
Key Responsibilities
We’ll help you put your passion for patient care to work. Apply today!
This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Duties, responsibilities and activities may change or new ones may be assigned at any time with or without notice.
We are an Equal Opportunity Employer.
Location: Kettering, OH
Schedule: Monday - Friday 8:00am to 4:30pm
Summary
The Records Collections Specialist II is responsible for managing and tracking patient documentation required by CMS, Medicare/Medicaid, and commercial insurance. This includes submitting physician orders, obtaining signatures, following up on missing or incomplete documents, and ensuring timely updates in the electronic medical record (EMR) system. This role involves frequent use of EMR software, email, fax, phone, and requires coordination with internal teams and external providers. Accurate and timely performance directly impacts patient care, compliance, and financial outcomes. This position adheres to all legal, payor, and company regulations.
Key Responsibilities
- Prioritize, batch, send, and track physician orders, face-to-face documentation, and other required forms for physician’s signature
- Follow up on outstanding or returned documents to ensure compliance with regulatory timeframes
- Resubmit orders and face to face forms as needed based on regulatory requirements
- Coordinate with Sales and internal staff regarding outstanding documentation in order to keep write-offs to a minimum and to maintain A/R at an acceptable level
- Request, receive, and documented completed paperwork within required timelines
- Enter demographic change requests and routine visit time changes accurately within EMR
- Assist clients, their families, and teammates in understanding order tracking and records procedures
- Track and maintain documentation required for patients, ensuring timely and accurate updates in the EMR
- Support survey readiness by retrieving requested documentation
- Ensure compliance with all HIPAA, regulatory, and agency policies regarding records maintenance and release
- Maintain regular attendance, work scheduled hours, and attend mandatory meetings, in-services, and educational programs
- Other duties as assigned
- Minimum of 1 year experience in the health care industry; Home health experience preferred
- Familiarity with medical records management including HIPAA regulations, and Release of Information protocols
- Proficiency in Adobe, Microsoft Office (Excel, Word, and Outlook) and electronic medical records (EMR) systems such as HomeCare HomeBase or EPIC.
- Experience with document management systems (e.g. Worldview), and e-fax systems is strongly preferred.
- Experience working with computers is required and experience with dual monitors is required
- High degree of accuracy with close attention to detail
- Strong attention to detail, accuracy, and organizational skills
- Ability to prioritize tasks, meet deadlines, and work efficiently in a dual-monitor computer environment
- Excellent oral and written communication skills
- Dedication to process improvement and continuous learning
- Ability to maintain effective communication with a variety of people (physicians, co-workers)
- Professionalism in handling confidential information and maintaining effective communication with team members and providers
- Proficiency in Microsoft Excel, Word, Adobe and Outlook
- High School graduate with Associates degree or equivalent experience required.
We’ll help you put your passion for patient care to work. Apply today!
This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Duties, responsibilities and activities may change or new ones may be assigned at any time with or without notice.
We are an Equal Opportunity Employer.
More about this job
Responsibilities
Manage, submit, track, and follow up on physician orders and other required patient documentation, ensuring accurate and timely updates in the electronic medical record. Coordinate with internal teams and external providers, support survey readiness, and maintain compliance with HIPAA, regulatory, payer, and agency requirements.
Requirements
Requires at least one year of healthcare experience, with home health experience preferred, and familiarity with medical records, HIPAA, and release-of-information procedures. Requires a high school diploma plus an associate degree or equivalent experience, computer proficiency, strong accuracy and organizational skills, and effective communication; experience with EMR, document management, and e-fax systems is preferred.
Skills
- Medical Records Management
- HIPAA Compliance
- Electronic Medical Records
- Document Tracking
- Physician Order Processing
- Release of Information
- Microsoft Excel
- Microsoft Word
- Microsoft Outlook
- Adobe
- Document Management Systems
- E-Fax Systems
- Attention to Detail
- Organization
- Prioritization
- Written and Oral Communication
Visa sponsorship
Not detected in the job text
Categories
- Healthcare
- Administrative
Keywords
- CMS
- Medicare
- Medicaid
- Commercial Insurance
- Patient Documentation
- Physician Orders
- Face-to-Face Documentation
- Electronic Medical Records
- EMR
- HomeCare HomeBase
- EPIC
- Worldview
- HIPAA
- Release of Information
- Adobe
- Microsoft Office
- Microsoft Excel
- Microsoft Word
- Microsoft Outlook
- E-Fax
- Document Management
- Accounts Receivable
- Regulatory Compliance
- Survey Readiness
- Home Health