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Added 2 mins ago
MANAGER DEVELOPMENT ENGINEERING
City of Toronto
Toronto, ON
Reporting to the Project Director in the Engineering Review Section, the Manager of Development Engineering provides the technical, financial, and administrative oversight needed to…
Added 17 mins ago
TS
Support Worker
The Salvation Army in Canada
Victoria, BC
- Full-time
Provides accurate information and client-centered support to meet the needs of the residents and visitors, in accordance to Victoria A.R.C. Policies/Procedures;
Added 17 mins ago
RH
Senior Information Technology Auditor
Robert Half
Vancouver, BC
- $45 to $60 CAD / hour
- Contract
Reporting to the Manager, Internal Audit, your responsibilities will include:
Added 17 mins ago
CC
Internal Posting - PAR Coordinator
Community Counselling
North Bay, ON
- Full-time
Create dynamic, respectful, and accountable group processes that support client growth.
Added 32 mins ago
TN
Manager, Clinical Services
The Newly
Calgary, AB
- Full-time
The Manager, Clinical Services is responsible for the operational leadership and day-to-day management of The Newly Calgary Clinic. The role is accountable for supporting clinical…
Added 32 mins ago
S
Store Director
sephora.com
Halifax, NS
- Full-time
As the next Store Director at Sephora, you will oversee and manage the overall client service experience, people development, sales, productivity, merchandising, operations, and human…
Added 46 mins ago
C&
MAC Manager
Cushman & Wakefield
Markham, ON
- Full-time
The MAC Manager is responsible for leading moves, adds, and changes services across assigned sites, ensuring workplace moves,
Added 46 mins ago
Hospital Community Outreach Counsellor, CYYA
Fraser Health
Abbotsford, BC
Reporting clinically to the discipline Clinical Practice Leader and reporting administratively to the Manager or designate, the Outreach Counsellor provides hospital to community-based…
Added 1 hour ago
S
Asset Protection Team Lead
sephora.com
Toronto, ON
- $30 to $35 CAD / hour
- Full-time
…of existing Agents, work with the District Loss Prevention Manager to detect internal theft through various tools available and assure the adherence to Sephora Loss Prevention standards are…
Added 1 hour ago
FH
Lead, Health Informatics
Fraser Health
Surrey, BC
- Full-time
…strategies, defining tasks, identifying resource needs, and reporting on project status to the Portfolio Manager or Manager. Provides strategic guidance in the project design phases and…
Added 1 hour ago
SM
RQ11699 – Project Manager/Leader – Senior
S M Software Solutions Inc
Toronto, ON
- Internship
Client: Ministry of Public and Business Service Delivery and Procurement – RQ11699
Added 1 hour ago
SM
RQ11699 – Project Manager/Leader – Senior
S M Software Solutions Inc
Toronto, ON
- Internship
Client: Ministry of Public and Business Service Delivery and Procurement – RQ11699
Added 1 hour ago
SM
RQ11699 – Project Manager/Leader – Senior
S M Software Solutions Inc
Toronto, ON
- Internship
Client: Ministry of Public and Business Service Delivery and Procurement – RQ11699
Added 1 hour ago
SM
RQ00833 – Program Manager – Senior
S M Software Solutions Inc
Toronto, ON
- Full-time
We are seeking a Senior Program Manager with extensive experience in program and portfolio management, strategic planning, governance, stakeholder engagement, risk management, and the…
Added 1 hour ago
SM
29954-RFR-DTS-071 – Project Manager
S M Software Solutions Inc
Winnipeg, MB
- Full-time
Client: Government of Manitoba – 29954-RFR-DTS-071
Added 1 hour ago
SM
29954-RFR-DTS-071 – Project Manager
S M Software Solutions Inc
Winnipeg, MB
- Full-time
Client: Government of Manitoba – 29954-RFR-DTS-071
Added 1 hour ago
SM
29954-RFR-DTS-071 – Project Manager
S M Software Solutions Inc
Winnipeg, MB
- Full-time
Client: Government of Manitoba – 29954-RFR-DTS-071
Added 2 hours ago
A
Sales & Service Lead (Full-Time) - Carrefour Laval
ALO
Laval, QC
- Full-time
Partner with Operations & Visual Manager to manage reporting, budgets, expenses, inventory control, supplies, vendor relationships, technology, and facilities to ensure maintained and…
Added 2 hours ago
A
Sales & Service Lead (Full-Time) - Carrefour Laval
ALO
Laval, QC
- Full-time
Partner with Operations & Visual Manager to manage reporting, budgets, expenses, inventory control, supplies, vendor relationships, technology, and facilities to ensure maintained and…
Added 2 hours ago
W
Manager, Purchasing
Worley
Edmonton, AB
- Full-time
Worley Canada Construction is seeking an experienced Project Procurement Manager to join our Edmonton Procurement team. This role is accountable for developing and executing project…
Added 2 hours ago
F
Manager, Industrial Relations
Fluor
Leroy, SK
- Full-time
The Labour Relations Manager provides strategic labour relations guidance and support for a managed open-shop industrial construction project. This role is responsible for fostering…
Added 2 hours ago
NS
Human Resources Business Partner - People Services
Nova Scotia Health Authority
Yarmouth Indian Reserve No. 33, NS · Yarmouth, NS
- Full-time
Reporting to the Western Zone People Services Director and working closely with the Senior Human Resources Business Partner and western zone Employee and Labour Relations manager the HRBP…
Added 2 hours ago
NS
Occupational Therapy Assistant - Rehabilitation & Supportive Care
Nova Scotia Health Authority
Sydney Indian Reserve No. 28A, NS · Sydney, NS
- Internship
Reporting to the Program Manager of the Rehabilitation and Supportive Care Services portfolio, and under the supervision of an Occupational Therapist, the Occupational Therapy Assistant…
Added 2 hours ago
WI
HSE Site Representative
WSP in Canada
AB · Edmonton, AB
- Full-time
…Northwest Territories. Working as part of the WSP field team and reporting to the Project Manager, you’ll provide hands-on health and safety support to crews while helping ensure work is…
Added 2 hours ago
WI
HSE Site Representative
WSP in Canada
AB · Alberta, Canada
- Full-time
…Northwest Territories. Working as part of the WSP field team and reporting to the Project Manager, you’ll provide hands-on health and safety support to crews while helping ensure work is…

Altis

Executive Assistant

Toronto, ON, Canada

$90,000 to $110,000 CAD / year · Full-time

Apply About employer

Applications open in a new tab.

Job details

Pay: $90,000 to $110,000 CAD / year
Job type: Full-time
Apply by: Nov 25, 2026
Experience: 3–5 years of administrative or executive support experience, with flexibility for strong emerging talent.
Posting language: English
Posted: Oct 26, 2026

Original job description

Location: Toronto, ON | Hybrid, currently 3 days onsite, mandatory onsite presence required during training

Salary: $90,000–$110,000 + 15% performance-based bonus

Language: Excellent written and verbal English communication required.

About the Opportunity

Our client, a growing financial services organization, is seeking a proactive and resourceful Executive Assistant to provide dedicated support to a senior leader. This is an exciting opportunity to become a trusted partner, helping manage priorities, strengthen client relationships and keep important initiatives moving forward.

You'll join a close-knit, entrepreneurial team where collaboration, initiative and accountability are valued. This role is ideal for someone who enjoys taking ownership, anticipating needs and making a meaningful impact.

What's In It for You

Competitive salary and performance-based bonus.
Three weeks' vacation and health and dental benefits after three months.
A supportive, collaborative team in a smaller office environment.
Opportunities to expand your responsibilities and contribute new ideas.

Your Responsibilities

You'll manage executive calendars, inboxes, meetings and professional correspondence.
You'll maintain CRM records, track client interactions and proactively coordinate relationship follow-ups.
You'll anticipate priorities, identify outstanding action items and ensure commitments are completed.
You'll coordinate business travel, itineraries, expense reports and client dinners.
You'll prepare documents, maintain organized files and support administrative workflows.
You'll identify opportunities to improve processes and support client communications.

Skills and Qualifications

3–5 years of administrative or executive support experience, with flexibility for strong emerging talent.
Excellent organizational skills, attention to detail and follow-through.
Strong Microsoft Office proficiency, including Outlook, Excel, Word and PowerPoint.
Experience using CRM systems, with Maximizer considered an asset.
Confident, polished communication and the ability to manage competing priorities independently.
Post-secondary education and a proactive, resourceful approach.
Professional or financial services experience is an asset, not a requirement.

Note from the Hiring Manager

"We're looking for someone who thinks ahead, takes ownership and isn't afraid to bring ideas forward. Someone who can help me stay connected with our clients, keep things moving and become a true partner in how we work."

Why Partner with Altis

If you’ve never worked with a staffing agency before, we make it easy. We work with top employers across Canada who have great jobs to fill, each vetted and verified by our team. When you apply for a job with Altis, we get to know you as a candidate and learn what your strengths are. Then, if you’re a solid match, we handle all the logistics, advocating for you as a candidate for the role, providing access to coaching and connecting you directly with the hiring manager. And rest assured, all our services are free of cost for candidates.

Apply About employer

More about this job

Responsibilities

Manage the senior leader’s calendar, inbox, meetings, correspondence, travel, expenses, and administrative workflows. Maintain CRM records, coordinate client follow-ups, track priorities and commitments, and identify process improvements.

Requirements

Requires 3–5 years of administrative or executive support experience, with flexibility for strong emerging talent, along with excellent organization, attention to detail, communication, and follow-through. Candidates should be proficient in Microsoft Office, have CRM experience, and demonstrate initiative; post-secondary education is requested, while financial services experience and Maximizer knowledge are assets.

Skills

Executive Calendar Management
Inbox Management
Meeting Coordination
Professional Correspondence
Priority Management
Business Travel Coordination
Expense Reporting
Document Preparation
File Management
Process Improvement
Microsoft Outlook
Microsoft Excel
Microsoft Word
Microsoft PowerPoint

Benefits

Performance-Based Bonus
Three Weeks' Vacation
Health Benefits
Dental Benefits
Professional Growth Opportunities

Visa sponsorship

Not detected in the job text

Keywords

Executive Assistance
Administrative Support
Executive Calendar Management
Inbox Management
Meeting Coordination
Professional Correspondence
Maximizer
Client Relationships
Priority Management
Business Travel
Itinerary Planning
Expense Reports
Client Dinners
Document Preparation
File Management
Administrative Workflows
Process Improvement
Client Communications
Microsoft Office
Microsoft Outlook
Microsoft Excel
Microsoft Word
Microsoft PowerPoint
Financial Services

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