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Added 15 mins ago
Senior Delivery Manager
Scotiabank
Toronto, ON
Financial & Resource Management: Track project budgets, forecasts, and vendor spend; support cost control and resource planning activities.
Added 15 mins ago
Senior Manager, Strategic Sourcing
Scotiabank
Toronto, ON
…decisions, and creating measurable enterprise value beyond cost…
Added 15 mins ago
MG
Civil Construction (Commercial) Estimator
MCL Group Ltd.
Acheson, AB
- Full-time
Added 30 mins ago
AC
Intermediate Project Controller
Allnorth Consultants Limited
Sherwood Park, AB · AB · Kamloops, BC · Kelowna, BC · Nanaimo, BC · Vancouver, BC · Victoria, BC · Saskatoon, SK · Calgary, AB
- Full-time
…forecasting, insightful performance reporting, and disciplined cost and schedule control across a portfolio of active projects. In a consultancy environment, you will be expected to…
Added 30 mins ago
UI
Pricing technician
UAP Inc.
Longueuil, QC
- Full-time
Analyze cost changes, detect and report margin and cost issues, and present resale structures in worksheets.
Added 30 mins ago
AC
Property Accountant
Aston Carter
Vancouver, BC
- Contract
Aston Carter's large client in Vancouver is seeking a Property Accountant to join their team! This individual will be responsible for performing the full cycle accounting for assigned…
Added 30 mins ago
D
Finance Director
Dexter
Ingersoll, ON
- Full-time
The Finance Director is the senior financial leader responsible for overseeing the accounting, financial planning, cost management, internal controls, and operational finance activities for…
Added 30 mins ago
MU
Budget & Financial Analyst
McMaster University
Hamilton, ON
- Contract
Added 30 mins ago
DI
Financial Controller
Drake International
St. Thomas, ON
- Full-time
…employers to offer candidates the best opportunities at no cost, with a human-centered…
Added 30 mins ago
AK
Officer, Procurement
Aga Khan Museum
Toronto, ON
- Full-time
…and services, and managing supplier relationships to ensure cost-effective and timely procurement. The Officer, Procurement is responsible for processing requisitions and purchase orders,…
Added 45 mins ago
W
Intermediate Professional, Project Controls
WSP
Mississauga, ON
- Full-time
Develop and maintain baseline budgets, work breakdown structures, schedules, cost plans, quality plans, and change management plans.
Added 45 mins ago
Senior Sales Advisor, Commercial Insurance
Navacord
Calgary, AB · Edmonton, AB
…invests time to understand our clients, reducing their total cost of risk, and helping them build stronger…
Added 45 mins ago
SD
Store Administrator, Hourly Part Time Day
Shoppers Drug Mart
Hamilton, ON
- Part-time
Identify any discrepancies between invoice cost and purchase order amounts and action the discrepancies above the prescribed threshold with Associate, FSM and/or vendor.
Added 45 mins ago
PA
Senior Analyst, Treasury
Porter Airlines Inc.
Toronto, ON
- Temporary
Experience in operational and cost savings analysis, and the ability to make sound financial decisions, which may impact the company
Added 45 mins ago
AC
Business Analyst
Access Communications Cooperative Limited
Regina, SK
- Full-time
Conduct cost-benefit analysis, scenario modelling, and sensitivity analysis to assess business opportunities and associated risks.
Added 45 mins ago
RP
Sr. Accountant
RESA Power Canada
Vaughan, ON
- Full-time
Under the direction of the Regional Controller - Systems, the Sr Accountant - CSL is responsible for maintaining accurate records of assets, liabilities, profit and loss, and tax…
Added 1 hour ago
BS
Purchasing Agent
BVGlazing Systems
Concord, ON
- $50,000 to $60,000 CAD / year
- Full-time
Negotiate commercial terms, pricing, delivery schedules and service level agreements to maximize cost savings and value.
Added 1 hour ago
Site Supervisor
Fortrex
Woodbridge, ON
Advance a Safer Future: We are committed to innovating more effective, sustainable, and cost-efficient food safety solutions to develop a safer world for all.
Added 1 hour ago
Director, Technical Solutions (Enterprise Application Integrations)
The Canada Life Assurance Company
Winnipeg, MB · London, ON · Toronto, ON
…sites as outlined by the Government of Canada website. The cost of submitting these checks will be covered by Canada…
Added 1 hour ago
S
Expert(e) en sinistres principal(e) / Sr. Adjuster
Sedgwick
Montreal, QC · CAN-Montreal
- Full-time
Prepares estimates for cost of repair and/or replacement.
Added 1 hour ago
S
Expert(e) en sinistres principal(e) / Sr. Adjuster
Sedgwick
Quebec, QC · CAN-Québec City
- Full-time
Prepares estimates for cost of repair and/or replacement.
Added 1 hour ago
SI
Coordinator, Warehouse
Saputo Inc.
Georgetown, ON
- Full-time
Must have the ability to make logical, cost-effective decisions on cutting and re-shipping product for local and out of town customers;
Added 1 hour ago
UI
Pricing technician
UAP Inc.
Longueuil, QC
- Full-time
Analyze cost changes, detect and report margin and cost issues, and present resale structures in worksheets.
Added 1 hour ago
EB
Senior Financial Accountant
Engage Building Products
Calgary, AB
- Full-time
We are seeking a highly motivated and experienced Senior Financial Accountant. In this role, you will be responsible for proper month-end closing, reconciling subledger accounts to general…
Added 1 hour ago
RS
Buyer
Rexel Southern
Calgary, AB
- Full-time
Work with vendors to obtain purchase order confirmation as well as maintain PO Cost and delivery dates in the system.

Altis

Executive Assistant

Ottawa, ON, Canada

$71,000 to $87,000 CAD / year · Full-time

Apply About employer

Applications open in a new tab.

Job details

Pay: $71,000 to $87,000 CAD / year
Job type: Full-time
Apply by: Dec 3, 2026
Experience: 3+ years of Executive Assistant experience supporting Vice Presidents, Executives, or other senior leaders
Posting language: English
Posted: Nov 3, 2026

Original job description

Location: Downtown Ottawa, ON -Hybrid

Language: Bilingual, English and French, written and spoken

Duration: Permanent opportunity with great benefits + vacation + pension

Background Check Requirement: Criminal Record Check (CRC)

About the Opportunity

Are you an experienced Executive Assistant who thrives in a fast-paced environment where your organization, judgment, and initiative make a meaningful impact? We are recruiting on behalf of a respected national not-for-profit organization that supports Canada's colleges and institutes, seeking a senior Executive Assistant to support the Vice President of Programs & Partnerships during an exciting period of growth and transformation.

In this highly visible role, you'll act as a trusted partner to a senior executive, managing competing priorities, coordinating complex activities, and building strong relationships with internal leaders and external stakeholders. This is an excellent opportunity for someone who enjoys working independently, values collaboration, and wants to contribute to an organization making a positive impact across Canada's education sector.

What's In It for You

Competitive contract rate, with strong potential to transition into a permanent position

Flexible hybrid work environment built on trust and accountability

Exposure to senior executive leadership and strategic organizational initiatives

Opportunity to contribute to a collaborative, mission-driven organization within Canada's education sector

Professional growth through meaningful work, modern technology, and a culture that values innovation and continuous improvement

Equipment provided, with flexible work hours within a 37.5-hour work week

Your Responsibilities

You'll proactively manage a Vice President's complex calendar, inbox, priorities, and daily workflow, ensuring competing demands are effectively balanced.

You'll coordinate domestic and international travel, meetings, events, and executive logistics while anticipating needs and resolving issues before they arise.

You'll prepare, edit, and coordinate bilingual reports, presentations, correspondence, briefing notes, speeches, meeting materials, and other executive documentation.

You'll build and maintain professional relationships with senior leaders, government representatives, member institutions, and external stakeholders while handling confidential information with discretion.

You'll coordinate work plans, budgets, financial forecasts, expense reporting, invoices, and administrative processes to support divisional operations.

You'll develop and improve administrative procedures, templates, filing systems, and office processes while supporting organizational priorities across the executive leadership team.

Skills and Qualifications

3+ years of Executive Assistant experience supporting Vice Presidents, Executives, or other senior leaders

Bilingual communication skills in English and French, with exceptional written and verbal proficiency in both languages

Advanced proficiency with Microsoft 365, including Outlook, Word, Excel, PowerPoint, and Teams

Experience using or quickly learning business systems such as Microsoft Dynamics 365 Business Central, financial reporting platforms, and Microsoft Copilot or other AI-enabled tools

Demonstrated ability to manage multiple priorities independently while exercising sound judgment and exceptional attention to detail

Strong business acumen, organizational skills, professionalism, and the ability to work confidently with minimal direction

Experience coordinating travel, budgets, executive communications, confidential information, and stakeholder relationships in a complex organizational environment

Why Partner with Altis

If you've never worked with a staffing agency before, we make it easy. We work with top employers across Canada who have great jobs to fill, each vetted and verified by our team. When you apply for a job with Altis, we get to know you as a candidate and learn what your strengths are. Then, if you're a solid match, we handle all the logistics, advocating for you as a candidate for the role, providing access to coaching and connecting you directly with the hiring manager. And rest assured, all our services are free of cost for candidates.

Apply About employer

More about this job

Responsibilities

Manage the Vice President’s calendar, inbox, priorities, travel, meetings, and executive logistics, while preparing bilingual reports, presentations, correspondence, and briefing materials. Coordinate divisional work plans, budgets, expenses, and administrative processes, maintain confidential stakeholder relationships, and improve office procedures and systems.

Requirements

Requires at least three years of Executive Assistant experience supporting senior leaders, strong written and spoken English and French, and advanced proficiency with Microsoft 365. Candidates should demonstrate sound judgment, organization, attention to detail, and experience with executive communications, travel, budgets, confidential information, and stakeholder relationships.

Skills

Executive Calendar Management
Inbox Management
Travel Coordination
Meeting And Event Coordination
Bilingual Written Communication
Bilingual Verbal Communication
Microsoft 365
Outlook
Word
Excel
PowerPoint
Microsoft Teams
Financial Reporting
Microsoft Copilot
Budget Coordination

Benefits

Vacation
Pension
Flexible Hybrid Work Environment
Professional Growth
Equipment Provided
Flexible Work Hours

Visa sponsorship

Not detected in the job text

Keywords

Executive Assistant
Vice President Support
Calendar Management
Inbox Management
Priority Management
Domestic Travel
International Travel
Meeting Coordination
Event Coordination
Executive Communications
Bilingual Documentation
English
French
Confidential Information
Stakeholder Relations
Government Representatives
Work Plans
Budget Coordination
Financial Forecasts
Expense Reporting
Invoices
Administrative Procedures
Microsoft 365
Outlook
Word
Excel
PowerPoint
Microsoft Teams
Microsoft Copilot

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