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Added 8 mins ago
V
Gestionnaire des opérations éoliennes - Dégélis, QC (Degelis, Quebec, CA, G5T 0C1)
Vestas
Dégelis, QC
- Full-time
Wind Site Operations Manager - Degelis (3 hours from Quebec)
Added 8 mins ago
KD
Account Manager
Keurig Dr Pepper Canada
Calgary, AB
- $73,900 to $93,500 CAD / year
- Full-time
Keurig Dr Pepper (Nasdaq: KDP) is a leading beverage company with more than 150 owned, licensed and partner brands that meet a wide range of needs and occasions. Our North American…
Added 8 mins ago
R
Administrator, Media Solutions (Hybrid/Telework)
Radio-Canada
Toronto, ON
- Full-time
This role is a hybrid work arrangement. Work schedule to be discussed with the Hiring Manager according to the guidelines defined by the department.
Added 8 mins ago
QD
Manager, Financial Planning & Analysis
Qu Data Centres
Toronto, ON
- $120,000 to $130,000 CAD / year
- Full-time
The Manager, Financial Planning & Analysis is Qu Data Centres' dedicated FP&A leader, responsible for budgeting, forecasting, management reporting, KPI reporting and business performance…
Added 9 mins ago
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Accounting Manager
Brickeye
Toronto, ON
- $80,000 to $120,000 CAD / year
- Full-time
The Accounting Manager is the person who fixes that. Reporting directly to our CFO, you’ll own accounting end to end, from the close and controls to inventory, audit and tax. You’ll lead a…
Added 9 mins ago
FG
HR Generalist
Flynn Group of Companies
AB
- Full-time
Assist Branch Manager and Operations Managers with HR needs
Added 9 mins ago
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Human Resources Partner
AgeCare
Calgary, AB
- Full-time
…Human Resource programs and services. As a Human Resources Partner (HRP), success in this position is the ability to represent and align the Community/Site HR needs with the corporate Human…
Added 9 mins ago
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Account Manager - CAD Software
GoEngineer
Markham, ON
- $55,000 to $120,000 CAD / year
- Full-time
GoEngineer is looking for an Account Manager, Software to join our team in Cambridge, Ontario. In this role, you’ll build trusted relationships with customers, learn how their businesses…
Added 9 mins ago
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Registered Nurse (RN) – Director of Nursing (DON)
Healthforce
Canada
- $2,487.2 to $2,587.2 USD / week
- Full-time
Interdisciplinary Collaboration: Partner closely with physicians, facility administration, and allied health teams to elevate patient outcomes.
Added 9 mins ago
SH
Senior Financial Analyst, Supply Chain
Scarborough Health Network
Toronto, ON · Consilium Place
- Full-time
Reporting to the Manager, Supply Chain and Systems Specialist, the Senior Financial Analyst, Supply Chain provides financial and analytical expertise to support category management,…
Added 23 mins ago
HV
Financial Controller
Hilton Vancouver Downtown
Vancouver, BC
- Full-time
…both hotels, lead a small finance team, and be a real business partner to each General Manager and to Pacific Reach head office. No two months are the same. Alongside the monthly close,…
Added 23 mins ago
TG
Senior Manager, Applications and Engineering
TMX Group
Toronto, ON
- Full-time
The Senior Manager, Applications and Engineering oversees the end-to-end technical operations, support, and development for core Transfer Agency record-keeping and processing platforms.…
Added 23 mins ago
F
Co-Founder & CEO - AI-Native Accounting Firm
FutureSight
Canada
- Full-time
Licensed US CPA with partner or senior manager experience at an accounting firm
Added 23 mins ago
F
Co-Founder & CEO - AI-Native Accounting Firm
FutureSight
Canada
- Full-time
Licensed US CPA with partner or senior manager experience at an accounting firm
Added 23 mins ago
F
Technical Co-founder - AI Workforce for Law Firms
FutureSight
Canada
- Full-time
…exists. What remains is to bring on the technical co-founder - a partner who will own product and engineering with the same conviction, urgency, and ownership as the…
Added 23 mins ago
E
Senior Recruiter, GandA Marketing
Elastic
Canada
- Full-time
Build solid relationships with your hiring teams and serve as an advisor and partner to build healthy pipelines of stellar candidates and fill current openings. This means the type of roles…
Added 23 mins ago
A
Product Marketing Manager - Industrial
ABB
Saint-Jean-sur-Richelieu, QC · St-Jean-Sur-Richelieu, QC
- Full-time
We are looking for an experienced Product Marketing Manager for our Industrial Installation products portfolio to shape how our products are positioned, launched, and activated in the…
Added 23 mins ago
BI
VIP Account Manager
Bally's Interactive
Toronto, ON
- Full-time
Partner across the business. Work with Marketing, Product, CRM and Operations to deliver VIP campaigns that feel personal and bold, and to fix anything that gets in the way of a great…
Added 23 mins ago
KS
Marketing Manager, Growth & Client Engagement
K2 Services
Corporate Canada Eastern Office
- Full-time
The Marketing Manager, Growth & Client Engagement is responsible for developing and executing marketing strategies that support business growth, strengthen client relationships, and…
Added 23 mins ago
NA
Indigenous Recruitment Specialist, Nîsôhkamâtotân Centre
Northern Alberta Institute of Technology
St. Catharines, ON · Main Campus
- Full-time
Reporting directly to the Manager of Nîsôhkamâtotân Programs and Services, this position is a member of both the Nîsôhkamâtotân Centre and the Student Recruitment team. The Indigenous…
Added 23 mins ago
NA
Data and Insights Analyst
Northern Alberta Institute of Technology
St. Catharines, ON · Main Campus
- Full-time
The role of a Data & Insight Analyst will support and report to the Manager, Data & Insights. The Data & Insight Analyst works with other members of the team to provide business…
Added 23 mins ago
RT
Conseiller(ère) principal(e), Développement des cadres / Principal Adviser, Executive Development
Rio Tinto
Montreal, QC
- Full-time
Added 23 mins ago
RA
IT Project Manager / Scrum Master – Platform Transformation
Recrute Action
Toronto, ON · Waterloo, Toronto, Ontario
- Contract
Partner with the Product Owner, business stakeholders, technology teams, architects, vendors, and other delivery partners to coordinate priorities and maintain delivery alignment.
Added 23 mins ago
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Customer Service Representative
BMO
Surrey, BC
- Part-time
High-level knowledge of personal, commercial and partner offers, and how each can best serve customers’ individual needs.
Added 24 mins ago
F
Technical Co-founder - AI Workforce for Law Firms
FutureSight
Canada
- Full-time
…exists. What remains is to bring on the technical co-founder - a partner who will own product and engineering with the same conviction, urgency, and ownership as the…

Altis

Executive Assistant

Ottawa, ON, Canada

$71,000 to $87,000 CAD / year · Full-time

Apply About employer

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Job details

Pay: $71,000 to $87,000 CAD / year
Job type: Full-time
Apply by: Dec 3, 2026
Experience: 3+ years of Executive Assistant experience supporting Vice Presidents, Executives, or other senior leaders
Posting language: English
Posted: Nov 3, 2026

Original job description

Location: Downtown Ottawa, ON -Hybrid

Language: Bilingual, English and French, written and spoken

Duration: Permanent opportunity with great benefits + vacation + pension

Background Check Requirement: Criminal Record Check (CRC)

About the Opportunity

Are you an experienced Executive Assistant who thrives in a fast-paced environment where your organization, judgment, and initiative make a meaningful impact? We are recruiting on behalf of a respected national not-for-profit organization that supports Canada's colleges and institutes, seeking a senior Executive Assistant to support the Vice President of Programs & Partnerships during an exciting period of growth and transformation.

In this highly visible role, you'll act as a trusted partner to a senior executive, managing competing priorities, coordinating complex activities, and building strong relationships with internal leaders and external stakeholders. This is an excellent opportunity for someone who enjoys working independently, values collaboration, and wants to contribute to an organization making a positive impact across Canada's education sector.

What's In It for You

Competitive contract rate, with strong potential to transition into a permanent position

Flexible hybrid work environment built on trust and accountability

Exposure to senior executive leadership and strategic organizational initiatives

Opportunity to contribute to a collaborative, mission-driven organization within Canada's education sector

Professional growth through meaningful work, modern technology, and a culture that values innovation and continuous improvement

Equipment provided, with flexible work hours within a 37.5-hour work week

Your Responsibilities

You'll proactively manage a Vice President's complex calendar, inbox, priorities, and daily workflow, ensuring competing demands are effectively balanced.

You'll coordinate domestic and international travel, meetings, events, and executive logistics while anticipating needs and resolving issues before they arise.

You'll prepare, edit, and coordinate bilingual reports, presentations, correspondence, briefing notes, speeches, meeting materials, and other executive documentation.

You'll build and maintain professional relationships with senior leaders, government representatives, member institutions, and external stakeholders while handling confidential information with discretion.

You'll coordinate work plans, budgets, financial forecasts, expense reporting, invoices, and administrative processes to support divisional operations.

You'll develop and improve administrative procedures, templates, filing systems, and office processes while supporting organizational priorities across the executive leadership team.

Skills and Qualifications

3+ years of Executive Assistant experience supporting Vice Presidents, Executives, or other senior leaders

Bilingual communication skills in English and French, with exceptional written and verbal proficiency in both languages

Advanced proficiency with Microsoft 365, including Outlook, Word, Excel, PowerPoint, and Teams

Experience using or quickly learning business systems such as Microsoft Dynamics 365 Business Central, financial reporting platforms, and Microsoft Copilot or other AI-enabled tools

Demonstrated ability to manage multiple priorities independently while exercising sound judgment and exceptional attention to detail

Strong business acumen, organizational skills, professionalism, and the ability to work confidently with minimal direction

Experience coordinating travel, budgets, executive communications, confidential information, and stakeholder relationships in a complex organizational environment

Why Partner with Altis

If you've never worked with a staffing agency before, we make it easy. We work with top employers across Canada who have great jobs to fill, each vetted and verified by our team. When you apply for a job with Altis, we get to know you as a candidate and learn what your strengths are. Then, if you're a solid match, we handle all the logistics, advocating for you as a candidate for the role, providing access to coaching and connecting you directly with the hiring manager. And rest assured, all our services are free of cost for candidates.

Apply About employer

More about this job

Responsibilities

Manage the Vice President’s calendar, inbox, priorities, travel, meetings, and executive logistics, while preparing bilingual reports, presentations, correspondence, and briefing materials. Coordinate divisional work plans, budgets, expenses, and administrative processes, maintain confidential stakeholder relationships, and improve office procedures and systems.

Requirements

Requires at least three years of Executive Assistant experience supporting senior leaders, strong written and spoken English and French, and advanced proficiency with Microsoft 365. Candidates should demonstrate sound judgment, organization, attention to detail, and experience with executive communications, travel, budgets, confidential information, and stakeholder relationships.

Skills

Executive Calendar Management
Inbox Management
Travel Coordination
Meeting And Event Coordination
Bilingual Written Communication
Bilingual Verbal Communication
Microsoft 365
Outlook
Word
Excel
PowerPoint
Microsoft Teams
Financial Reporting
Microsoft Copilot
Budget Coordination

Benefits

Vacation
Pension
Flexible Hybrid Work Environment
Professional Growth
Equipment Provided
Flexible Work Hours

Visa sponsorship

Not detected in the job text

Keywords

Executive Assistant
Vice President Support
Calendar Management
Inbox Management
Priority Management
Domestic Travel
International Travel
Meeting Coordination
Event Coordination
Executive Communications
Bilingual Documentation
English
French
Confidential Information
Stakeholder Relations
Government Representatives
Work Plans
Budget Coordination
Financial Forecasts
Expense Reporting
Invoices
Administrative Procedures
Microsoft 365
Outlook
Word
Excel
PowerPoint
Microsoft Teams
Microsoft Copilot

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