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Added 12 mins ago
C
Junior Specialist, Real Estate Transactions (T & I) (Telework/Hybrid)
CBC/Radio-Canada
Montreal, QC
- Full-time
This is a hybrid position with a mix of in-office and remote work. Work arrangements will be discussed with hiring managers per departmental guidelines.
Added 12 mins ago
Senior Sales Manager - CONFIDENTIAL
The Aldo Group Inc / Le Groupe Aldo Inc.
Montreal, QC
…Brothers, Ted Baker, Hunter, and G.H.BASS. In addition to our head office in Montreal, the ALDO Group maintains international offices in Europe and Asia. For more information, visit…
Added 12 mins ago
Senior Manager, Collateral & Margining Technology (Capital Markets Technology)
Scotiabank
Toronto, ON
…technology landscape, partnering closely with Global Wholesale Operations, Front Office, Risk, Finance, Legal, Treasury, and regional Technology teams. The incumbent will define and execute…
Added 12 mins ago
Senior Delivery Manager
Scotiabank
Toronto, ON
The Senior Delivery Manager, Enterprise Delivery Office supports Director-level leadership in the end-to-end management of projects within the Enterprise Delivery Office (EDO) Software…
Added 12 mins ago
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Cyber Security Analyst
AltaLink
Remote, Canada
- Full-time
- Remote
…electricity they rely on. Whether working in the field or in the office, every AltaLinker contributes to keeping the lights on. Want to join our team? We’re excited to share that we are…
Added 12 mins ago
Assistant Manager, Member Services - Cloverdale Branch
Coast Capital Savings
Surrey, Brit
…diverse role in which change is the norm. As the Assistant Manager, Member Services, you’ll use your many skills to lead a team of Member Service Representatives in providing Coast…
Added 12 mins ago
Project Manager
QinetiQ
Medicine Hat, AB
The Project Manager is accountable for the end-to-end delivery of assigned projects throughout the project lifecycle, from initiation through completion, ensuring delivery within approved…
Added 12 mins ago
Assistant Superintendent
Aecon
Toronto, ON · North York, ON
Reporting to the General Superintendent, the Assistant Superintendent oversees daily construction operations across multiple sites and is responsible for the leadership and performance of…
Added 12 mins ago
Area Studies Manager
University of Toronto
Toronto, ON
The Area Studies Manager is responsible for providing comprehensive operational, project and administrative support to the directors and affiliated faculty of the Munk School’s Area Studies…
Added 12 mins ago
Principal Portfolio (12-month Fixed Term)
BHP
Canada
…sustainable future. We are a global resources company with operations in more than 90 locations…
Added 13 mins ago
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Manager of 1st Stop Woodlawn – Residential Support and Client Services
YWCA Toronto
Toronto, ON
- Temporary
This position shares the management responsibility for the overall operation of 1st Stop Woodlawn with the Manager of 1st Stop Woodlawn, Site Operations and Service Coordination. 1st Stop…
Added 27 mins ago
Senior Full Stack Developer - UGH - FT Support
Humber College
Toronto, ON
…the University of Guelph-Humber’s academic and administrative operations. With a strong focus on database architecture, SQL and backend development, the role delivers reliable solutions…
Added 27 mins ago
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Assistant Produce Manager
Farm Boy Inc.
Aurora, ON
- From $21.5 CAD / hour
- Full-time
You’ll work alongside the Department Manager to help deliver standout service and operational excellence that reflect Farm Boy’s commitment to the best fresh shopping experience. Through…
Added 27 mins ago
IB
Events Manager
Indigo Books & Music
Toronto, ON
- $85,000 to $95,000 CAD / year
- Full-time
The Manager, Events leads the day-to-day execution of Indigo’s events program, translating strategic vision into disciplined operational plans, overseeing events support staff, and…
Added 28 mins ago
OP
Manager, Engineering and System Planning
Oshawa Power
Oshawa, ON
- Full-time
Reporting to the Vice President, Engineering & Operations, the Manager, Engineering & System Planning will provide strategic and technical leadership in the planning, design,…
Added 28 mins ago
RE
Project Estimator
Rising Edge Group
Calgary, AB
- Full-time
…that power critical infrastructure across North America. With operations in both Canada and the United States, we partner with clients across the electrical utilities, renewable energy, and…
Added 28 mins ago
MW
Claims & Benefits Administrator
Miller Waste Systems Inc.
Markham, ON
- Full-time
Today, Miller Waste operates collection fleets, recycling facilities, transfer stations, and composting operations that help communities manage waste responsibly while recovering valuable…
Added 28 mins ago
FM
Project Geologist
Formation Metals Inc
Val-d'Or, QC
- Full-time
Formation Metals is looking for a Project Geologist to join the N2 technical team. Reporting to the Technical Services Manager, the Project Geologist will oversee daily diamond drilling…
Added 28 mins ago
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Apply Operations Assistant
DynaIndustrial LP
Saskatoon, SK
- Full-time
This position will work closely with our Operations Manager, Shop Managers, Quality Control, and our Office Administrator. A major part of the role will involve working in our ERP system,…
Added 28 mins ago
AK
Officer, Procurement
Aga Khan Museum
Toronto, ON
- Full-time
Reporting to the Manager, Procurement Services, the Officer, Procurement plays a key role in supporting the organization's procurement operations by coordinating purchasing activities,…
Added 42 mins ago
YI
General Technician
Young Innovations
Brantford, ON
- Other
We’re looking for a dependable, hands-on General Labourer and Light Maintenance team member to keep our plant and office clean, safe and running smoothly. The ideal candidate is a…
Added 42 mins ago
Meat - Manager Meat
Sobeys Capital Incorporated or a Franchise/Affiliate / ou une franchise/société affiliée
Victoria, BC
The Meat Manager is responsible for coaching, motivating, and developing department staff to foster customer loyalty, fulfil customer needs and actively contribute to an environment of…
Added 42 mins ago
Meat - Manager Meat
Sobeys Capital Incorporated or a Franchise/Affiliate / ou une franchise/société affiliée
Quispamsis, NB
The Meat Manager is responsible for coaching, motivating, and developing department staff to foster customer loyalty, fulfil customer needs and actively contribute to an environment of…
Added 42 mins ago
T
Executive Assistant I
TD
Toronto, ON
- Full-time
If you're a highly organized individual who can help maintain smooth business operations through strong administration skills, we want you to join our team.
Added 42 mins ago
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Personal Banking Associate Trainee
TD
Brampton, ON
- Full-time
…We are seeking a Personal Banking Associate for our branch office who can guide customers to the appropriate staff member for resolving their financial queries and banking needs, including…

Altis

Executive Assistant

Ottawa, ON, Canada

$71,000 to $87,000 CAD / year · Full-time

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Job details

Pay: $71,000 to $87,000 CAD / year
Job type: Full-time
Apply by: Dec 3, 2026
Experience: 3+ years of Executive Assistant experience supporting Vice Presidents, Executives, or other senior leaders
Posting language: English
Posted: Nov 3, 2026

Original job description

Location: Downtown Ottawa, ON -Hybrid

Language: Bilingual, English and French, written and spoken

Duration: Permanent opportunity with great benefits + vacation + pension

Background Check Requirement: Criminal Record Check (CRC)

About the Opportunity

Are you an experienced Executive Assistant who thrives in a fast-paced environment where your organization, judgment, and initiative make a meaningful impact? We are recruiting on behalf of a respected national not-for-profit organization that supports Canada's colleges and institutes, seeking a senior Executive Assistant to support the Vice President of Programs & Partnerships during an exciting period of growth and transformation.

In this highly visible role, you'll act as a trusted partner to a senior executive, managing competing priorities, coordinating complex activities, and building strong relationships with internal leaders and external stakeholders. This is an excellent opportunity for someone who enjoys working independently, values collaboration, and wants to contribute to an organization making a positive impact across Canada's education sector.

What's In It for You

Competitive contract rate, with strong potential to transition into a permanent position

Flexible hybrid work environment built on trust and accountability

Exposure to senior executive leadership and strategic organizational initiatives

Opportunity to contribute to a collaborative, mission-driven organization within Canada's education sector

Professional growth through meaningful work, modern technology, and a culture that values innovation and continuous improvement

Equipment provided, with flexible work hours within a 37.5-hour work week

Your Responsibilities

You'll proactively manage a Vice President's complex calendar, inbox, priorities, and daily workflow, ensuring competing demands are effectively balanced.

You'll coordinate domestic and international travel, meetings, events, and executive logistics while anticipating needs and resolving issues before they arise.

You'll prepare, edit, and coordinate bilingual reports, presentations, correspondence, briefing notes, speeches, meeting materials, and other executive documentation.

You'll build and maintain professional relationships with senior leaders, government representatives, member institutions, and external stakeholders while handling confidential information with discretion.

You'll coordinate work plans, budgets, financial forecasts, expense reporting, invoices, and administrative processes to support divisional operations.

You'll develop and improve administrative procedures, templates, filing systems, and office processes while supporting organizational priorities across the executive leadership team.

Skills and Qualifications

3+ years of Executive Assistant experience supporting Vice Presidents, Executives, or other senior leaders

Bilingual communication skills in English and French, with exceptional written and verbal proficiency in both languages

Advanced proficiency with Microsoft 365, including Outlook, Word, Excel, PowerPoint, and Teams

Experience using or quickly learning business systems such as Microsoft Dynamics 365 Business Central, financial reporting platforms, and Microsoft Copilot or other AI-enabled tools

Demonstrated ability to manage multiple priorities independently while exercising sound judgment and exceptional attention to detail

Strong business acumen, organizational skills, professionalism, and the ability to work confidently with minimal direction

Experience coordinating travel, budgets, executive communications, confidential information, and stakeholder relationships in a complex organizational environment

Why Partner with Altis

If you've never worked with a staffing agency before, we make it easy. We work with top employers across Canada who have great jobs to fill, each vetted and verified by our team. When you apply for a job with Altis, we get to know you as a candidate and learn what your strengths are. Then, if you're a solid match, we handle all the logistics, advocating for you as a candidate for the role, providing access to coaching and connecting you directly with the hiring manager. And rest assured, all our services are free of cost for candidates.

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More about this job

Responsibilities

Manage the Vice President’s calendar, inbox, priorities, travel, meetings, and executive logistics, while preparing bilingual reports, presentations, correspondence, and briefing materials. Coordinate divisional work plans, budgets, expenses, and administrative processes, maintain confidential stakeholder relationships, and improve office procedures and systems.

Requirements

Requires at least three years of Executive Assistant experience supporting senior leaders, strong written and spoken English and French, and advanced proficiency with Microsoft 365. Candidates should demonstrate sound judgment, organization, attention to detail, and experience with executive communications, travel, budgets, confidential information, and stakeholder relationships.

Skills

Executive Calendar Management
Inbox Management
Travel Coordination
Meeting And Event Coordination
Bilingual Written Communication
Bilingual Verbal Communication
Microsoft 365
Outlook
Word
Excel
PowerPoint
Microsoft Teams
Financial Reporting
Microsoft Copilot
Budget Coordination

Benefits

Vacation
Pension
Flexible Hybrid Work Environment
Professional Growth
Equipment Provided
Flexible Work Hours

Visa sponsorship

Not detected in the job text

Keywords

Executive Assistant
Vice President Support
Calendar Management
Inbox Management
Priority Management
Domestic Travel
International Travel
Meeting Coordination
Event Coordination
Executive Communications
Bilingual Documentation
English
French
Confidential Information
Stakeholder Relations
Government Representatives
Work Plans
Budget Coordination
Financial Forecasts
Expense Reporting
Invoices
Administrative Procedures
Microsoft 365
Outlook
Word
Excel
PowerPoint
Microsoft Teams
Microsoft Copilot

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