Executive Assistant

Location: Downtown Ottawa, ON -Hybrid

Language: Bilingual, English and French, written and spoken

Duration: Permanent opportunity with great benefits + vacation + pension

Background Check Requirement: Criminal Record Check (CRC)

About the Opportunity

Are you an experienced Executive Assistant who thrives in a fast-paced environment where your organization, judgment, and initiative make a meaningful impact? We are recruiting on behalf of a respected national not-for-profit organization that supports Canada's colleges and institutes, seeking a senior Executive Assistant to support the Vice President of Programs & Partnerships during an exciting period of growth and transformation.

In this highly visible role, you'll act as a trusted partner to a senior executive, managing competing priorities, coordinating complex activities, and building strong relationships with internal leaders and external stakeholders. This is an excellent opportunity for someone who enjoys working independently, values collaboration, and wants to contribute to an organization making a positive impact across Canada's education sector.

What's In It for You

• Competitive contract rate, with strong potential to transition into a permanent position

• Flexible hybrid work environment built on trust and accountability

• Exposure to senior executive leadership and strategic organizational initiatives

• Opportunity to contribute to a collaborative, mission-driven organization within Canada's education sector

• Professional growth through meaningful work, modern technology, and a culture that values innovation and continuous improvement

• Equipment provided, with flexible work hours within a 37.5-hour work week

Your Responsibilities

• You'll proactively manage a Vice President's complex calendar, inbox, priorities, and daily workflow, ensuring competing demands are effectively balanced.

• You'll coordinate domestic and international travel, meetings, events, and executive logistics while anticipating needs and resolving issues before they arise.

• You'll prepare, edit, and coordinate bilingual reports, presentations, correspondence, briefing notes, speeches, meeting materials, and other executive documentation.

• You'll build and maintain professional relationships with senior leaders, government representatives, member institutions, and external stakeholders while handling confidential information with discretion.

• You'll coordinate work plans, budgets, financial forecasts, expense reporting, invoices, and administrative processes to support divisional operations.

• You'll develop and improve administrative procedures, templates, filing systems, and office processes while supporting organizational priorities across the executive leadership team.

Skills and Qualifications

• 3+ years of Executive Assistant experience supporting Vice Presidents, Executives, or other senior leaders

• Bilingual communication skills in English and French, with exceptional written and verbal proficiency in both languages

• Advanced proficiency with Microsoft 365, including Outlook, Word, Excel, PowerPoint, and Teams

• Experience using or quickly learning business systems such as Microsoft Dynamics 365 Business Central, financial reporting platforms, and Microsoft Copilot or other AI-enabled tools

• Demonstrated ability to manage multiple priorities independently while exercising sound judgment and exceptional attention to detail

• Strong business acumen, organizational skills, professionalism, and the ability to work confidently with minimal direction

• Experience coordinating travel, budgets, executive communications, confidential information, and stakeholder relationships in a complex organizational environment

Why Partner with Altis

If you've never worked with a staffing agency before, we make it easy. We work with top employers across Canada who have great jobs to fill, each vetted and verified by our team. When you apply for a job with Altis, we get to know you as a candidate and learn what your strengths are. Then, if you're a solid match, we handle all the logistics, advocating for you as a candidate for the role, providing access to coaching and connecting you directly with the hiring manager. And rest assured, all our services are free of cost for candidates.