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Added 12 mins ago
CH
Administrateur de bureau
Cardinal Health
Dorval, QC · Canada-Dorval
- Full-time
Relevant du directrice, Opérations, le candidat idéal travaillera en étroite collaboration avec les autres membres de l’équipe afin de les soutenir dans divers projets en cours et activités…
Added 12 mins ago
W
(CAN) Leader de nuit
Walmart
Levis, QC
- Full-time
Working as an Overnight Lead Department Manager at Walmart Canada is a great opportunity to build leadership experience in a fast‑paced retail environment. In this role, you lead and…
Added 12 mins ago
W
(CAN) Overnight Lead Department Manager
Walmart
Williams Lake, BC
- Full-time
Working as an Overnight Lead Department Manager at Walmart Canada is a great opportunity to build leadership experience in a fast‑paced retail environment. In this role, you lead and…
Added 12 mins ago
W
(CAN) Directs Store Delivery Associate
Walmart
Edmonton, AB
- Part-time
Works closely with the Operations Manager and Office Support Associate to identify and resolve receiving issues or discrepancies efficiently.
Added 12 mins ago
W
(CAN) OMNI Assistant Manager
Walmart
Slave Lake, AB
- Full-time
To support the Store Manager and manage store operations according to Company guidelines and lead Associates to ensure friendly, helpful service and drive profitable store sales.
Added 12 mins ago
LC
NOFRILLS District Manager, Non-GTA (North)
Loblaw Companies Limited
Brampton, ON
- Full-time
Reporting directly to the Vice President, Operations You will provide coaching and mentoring to Store Leadership Teams in a way that fosters a culture reflective of our CORE Values of Care,…
Added 12 mins ago
FLEET COORDINATOR
AFD Petroleum
Edmonton, AB
…service our customers receive. Reporting to our Transportation Manager, you’ll work closely with our Logistics and Area Managers, Dispatch Administrators, drivers, Shop, and Sales…
Added 12 mins ago
I
Retail Operations Manager
IKEA
Toronto, ON
- Full-time
- Minimum 3 years of experience in retail, operations, logistics, merchandising, home furnishings, or a related customer-focused environment, with proven experience leading, coaching,…
Added 27 mins ago
TH
Asset Protection Specialist: Full Time- Vancouver Terminal
The Home Depot
Vancouver, BC
- Full-time
· Familiarity with retail operations and shrink prevention.
Added 27 mins ago
TH
Pro Account Sales Associate: Full Time - TUSCANY
The Home Depot
Canada
- Full-time
Added 27 mins ago
DT
Seasonal Part-Time Assistant Manager
Dollar Tree Stores
Regina, SK
- Part-time
We’re seeking an Assistant Store Manager to join our team to help with store operations, customer service and team development. Duties include, but are not limited to, the following:
Added 27 mins ago
NC
Assembly Shift Supervisor
National Carwash Solutions
Barrie, ON
- Full-time
As a “Assembly Shift Supervisor”, you are responsible for overseeing business operations on your shift. You must be able to delegate tasks, resolve problems, and make sure that all…
Added 27 mins ago
DT
Merchandising Assistant Manager
Dollar Tree Stores
Dunnville, ON
- Full-time
As a Merchandise Assistant Manager at Dollar Tree, you’ll join our Store Manager in leading a dynamic team of associates and creating positive experiences for the communities we serve. In…
Added 27 mins ago
C
Administrator, Media Solutions (Hybrid/Telework)
CBC/Radio-Canada
Toronto, ON · Montreal, QC
- Full-time
This role is a hybrid work arrangement. Work schedule to be discussed with the Hiring Manager according to the guidelines defined by the department.
Added 27 mins ago
E3
Operations Manager
Environmental 360 Solutions
Sudbury, ON · Greater Sudbury, ON
- $80,000 to $90,000 CAD / year
- Full-time
· Plan and monitor the day-to-day running of business to ensure safe, efficient operations.
Added 27 mins ago
AW
Director Asset Protection
Arrow Workforce Solutions
Toronto, ON
- $220,000 to $230,000 CAD / year
- Full-time
…the organization's asset protection strategy across retail operations, field asset protection, central investigations, merchandising, supply chain and logistics, and asset protection…
Added 42 mins ago
VC
icebreaker: Supervisor - Kitsilano
VF Corporation
Vancouver, BC
- $22.75 to $26.46 CAD / hour
- Part-time
…merchandising, and store standards. In partnership with the Store Manager and Assistant Store Manager, you will help maximize store profitability, foster an inclusive team culture, and…
Added 42 mins ago
PH
User Readiness Specialist
Providence Healthcare
Kelowna, BC
- Temporary
…area and work site may be subject to change consistent with operations requirements and applicable provisions of the Collective Agreement and statutes. **Testing may be required. ***A…
Added 42 mins ago
I
icebreaker: Supervisor - Kitsilano
icebreaker
Vancouver, BC
- $22.75 to $26.46 CAD / hour
- Part-time
…merchandising, and store standards. In partnership with the Store Manager and Assistant Store Manager, you will help maximize store profitability, foster an inclusive team culture, and…
Added 42 mins ago
UR
Branch Manager
United Rentals
Edmonton, AB · Branch EAT Edmonton, AB
- Full-time
As Branch Manager at United Rentals, you'll be the leader of a major business enterprise. You'll have the opportunity to hire and motivate an amazing team in various roles, from sales and…
Added 42 mins ago
ML
Lead Server, Full Time
MAPLE LEAF LOUNGE
Vancouver, BC
- Full-time
Experience coordinating conference centre operations, meeting room setups, and event logistics is considered a strong asset.
Added 42 mins ago
AI
General Labourer (Non Ferrous)
American Iron and Metal
Sudbury, ON · Greater Sudbury, Ontario
- $25.75 to $26.25 CAD / hour
- Full-time
…our Sudbury South location. Under the supervision of the Site Manager, the incumbent will be responsible for the general maintenance of the…
Added 57 mins ago
Plant Labourer
Superior Plus Propane Talent Acquisition
Caledon, ON
Reporting directly to the District Manager, Plant Labourer is a multi-faceted role that will respond to the changing needs of the territory and is responsible for filling cylinders and…
Added 57 mins ago
S
Project Coordinator, Clinical Informatics
Sanya’k̓ula
Vancouver, BC
- Full-time
…project management team, works in collaboration with the Project Manager and Executive Director to identify and prioritize projects, and is responsible for the coordination of projects,…
Added 57 mins ago
KI
Sales Account Executive
Kujaku Inc
Canada
- Full-time
Kujaku is partnering with a growing, Montreal-based freight brokerage that delivers top-quality transportation and logistics services across Canada and the USA, including oversized and…

Altis

Executive Assistant

Ottawa, ON, Canada

$71,000 to $87,000 CAD / year · Full-time

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Applications open in a new tab.

Job details

Pay: $71,000 to $87,000 CAD / year
Job type: Full-time
Apply by: Dec 3, 2026
Experience: 3+ years of Executive Assistant experience supporting Vice Presidents, Executives, or other senior leaders
Posting language: English
Posted: Nov 3, 2026

Original job description

Location: Downtown Ottawa, ON -Hybrid

Language: Bilingual, English and French, written and spoken

Duration: Permanent opportunity with great benefits + vacation + pension

Background Check Requirement: Criminal Record Check (CRC)

About the Opportunity

Are you an experienced Executive Assistant who thrives in a fast-paced environment where your organization, judgment, and initiative make a meaningful impact? We are recruiting on behalf of a respected national not-for-profit organization that supports Canada's colleges and institutes, seeking a senior Executive Assistant to support the Vice President of Programs & Partnerships during an exciting period of growth and transformation.

In this highly visible role, you'll act as a trusted partner to a senior executive, managing competing priorities, coordinating complex activities, and building strong relationships with internal leaders and external stakeholders. This is an excellent opportunity for someone who enjoys working independently, values collaboration, and wants to contribute to an organization making a positive impact across Canada's education sector.

What's In It for You

Competitive contract rate, with strong potential to transition into a permanent position

Flexible hybrid work environment built on trust and accountability

Exposure to senior executive leadership and strategic organizational initiatives

Opportunity to contribute to a collaborative, mission-driven organization within Canada's education sector

Professional growth through meaningful work, modern technology, and a culture that values innovation and continuous improvement

Equipment provided, with flexible work hours within a 37.5-hour work week

Your Responsibilities

You'll proactively manage a Vice President's complex calendar, inbox, priorities, and daily workflow, ensuring competing demands are effectively balanced.

You'll coordinate domestic and international travel, meetings, events, and executive logistics while anticipating needs and resolving issues before they arise.

You'll prepare, edit, and coordinate bilingual reports, presentations, correspondence, briefing notes, speeches, meeting materials, and other executive documentation.

You'll build and maintain professional relationships with senior leaders, government representatives, member institutions, and external stakeholders while handling confidential information with discretion.

You'll coordinate work plans, budgets, financial forecasts, expense reporting, invoices, and administrative processes to support divisional operations.

You'll develop and improve administrative procedures, templates, filing systems, and office processes while supporting organizational priorities across the executive leadership team.

Skills and Qualifications

3+ years of Executive Assistant experience supporting Vice Presidents, Executives, or other senior leaders

Bilingual communication skills in English and French, with exceptional written and verbal proficiency in both languages

Advanced proficiency with Microsoft 365, including Outlook, Word, Excel, PowerPoint, and Teams

Experience using or quickly learning business systems such as Microsoft Dynamics 365 Business Central, financial reporting platforms, and Microsoft Copilot or other AI-enabled tools

Demonstrated ability to manage multiple priorities independently while exercising sound judgment and exceptional attention to detail

Strong business acumen, organizational skills, professionalism, and the ability to work confidently with minimal direction

Experience coordinating travel, budgets, executive communications, confidential information, and stakeholder relationships in a complex organizational environment

Why Partner with Altis

If you've never worked with a staffing agency before, we make it easy. We work with top employers across Canada who have great jobs to fill, each vetted and verified by our team. When you apply for a job with Altis, we get to know you as a candidate and learn what your strengths are. Then, if you're a solid match, we handle all the logistics, advocating for you as a candidate for the role, providing access to coaching and connecting you directly with the hiring manager. And rest assured, all our services are free of cost for candidates.

Apply About employer

More about this job

Responsibilities

Manage the Vice President’s calendar, inbox, priorities, travel, meetings, and executive logistics, while preparing bilingual reports, presentations, correspondence, and briefing materials. Coordinate divisional work plans, budgets, expenses, and administrative processes, maintain confidential stakeholder relationships, and improve office procedures and systems.

Requirements

Requires at least three years of Executive Assistant experience supporting senior leaders, strong written and spoken English and French, and advanced proficiency with Microsoft 365. Candidates should demonstrate sound judgment, organization, attention to detail, and experience with executive communications, travel, budgets, confidential information, and stakeholder relationships.

Skills

Executive Calendar Management
Inbox Management
Travel Coordination
Meeting And Event Coordination
Bilingual Written Communication
Bilingual Verbal Communication
Microsoft 365
Outlook
Word
Excel
PowerPoint
Microsoft Teams
Financial Reporting
Microsoft Copilot
Budget Coordination

Benefits

Vacation
Pension
Flexible Hybrid Work Environment
Professional Growth
Equipment Provided
Flexible Work Hours

Visa sponsorship

Not detected in the job text

Keywords

Executive Assistant
Vice President Support
Calendar Management
Inbox Management
Priority Management
Domestic Travel
International Travel
Meeting Coordination
Event Coordination
Executive Communications
Bilingual Documentation
English
French
Confidential Information
Stakeholder Relations
Government Representatives
Work Plans
Budget Coordination
Financial Forecasts
Expense Reporting
Invoices
Administrative Procedures
Microsoft 365
Outlook
Word
Excel
PowerPoint
Microsoft Teams
Microsoft Copilot

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