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Added 10 mins ago
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Accounting Manager
Brickeye
Toronto, ON
- $80,000 to $120,000 CAD / year
- Full-time
Collaborate with operations, sales and supply chain on revenue recognition, contract terms, purchasing and vendor management so financial impacts are understood before decisions are made
Added 25 mins ago
Senior Customer Associate - West Springs Branch, AB (30 hours/week) Contract- September, 2027
Scotiabank
Calgary, AB
Our Senior Customer Experience Associates are the face, character and heart of our branches. Scotiabank is a place where we put our customers first, and our priority is to help them achieve…
Added 25 mins ago
Senior Project Engineer Linear Infrastructure
Mott MacDonald
Calgary, AB · Toronto, ON
When you join us as an experienced professional, you will bring your expertise to work that matters while continuing to grow your career. You will collaborate with talented colleagues…
Added 25 mins ago
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Senior Servicing Analyst
BMO
Mississauga, ON · EXPL
- Full-time
Provides loan servicing and monitoring support for corporate and commercial lending portfolios in a professional and timely manner. Delivers agreed lending/financing services as specified…
Added 26 mins ago
TG
Project Manager (12 Months Contract)
TMX Group
Toronto, ON
- $100 to $120 CAD / hour
- Full-time
Define the scope of the project in collaboration with senior management and identify the key drivers and measurements which will be used to evaluate the project upon completion
Added 26 mins ago
KA
Senior Contract Administrator
Kasian Architecture Interior Design and Planning
Victoria, BC
- Full-time
We are looking for an experienced Senior Contract Administrator to join our team in Victoria, BC and play a key role in bringing complex projects from design through construction and…
Added 26 mins ago
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Investment Director
Nesbridge
Toronto, ON · Greater Toronto Area, Canada
- Full-time
Role Description The Investment Director will serve as a Senior Advisor, leading the business development of off market large commercial real estate transactions, engaging & supporting…
Added 26 mins ago
FC
Senior Project Logistics Specialist
Fluor Corporation
Vancouver, BC
- Full-time
Maintain the highest ethical standards of Material Management professional responsibility
Added 26 mins ago
IA
Gestionnaire de projet et soutien aux propositions
ISC Applied Systems Corp ~ The Passenger Experience
Pointe-Claire, QC
- Full-time
Added 26 mins ago
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Director of Sales, Canada/ Directeur des ventes, Canada
Marconi
Montreal, QC
- Full-time
Lead the full sales cycle for opportunities across the Canadian defense and security market, from opportunity identification through contract award.
Added 26 mins ago
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Building Operator II - Centennial College, Ontario
Equans Services Canada & US
Toronto, ON · Scarborough, ON
- Full-time
Complete and maintain records, logs and reports pertinent to work assignments and the service contract.
Added 40 mins ago
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Principal Program Manager
HDR
Burlington, ON · Kingston, ON · Ottawa, ON · Richmond Hill, ON · Toronto, ON
- Full-time
Secure the resources required to deliver services specified in the contract scope with a focus on contract compliance
Added 40 mins ago
A
Senior Civil Engineer & Deputy Manager - Airport
AtkinsRéalis
Toronto, ON
- Full-time
Join AtkinsRéalis’ Engineering Services group as a Senior Civil Engineer & Deputy Manager and play a key role in delivering one of the most significant airport infrastructure projects in…
Added 40 mins ago
WO
Patient Care Assistant - Multiple Sites
William Osler Health System
Brampton, ON
- Part-time
…training and promotional opportunities. Guided by our accomplished senior leadership team, together we are driving our vision of world-class health care inspired by our people and…
Added 40 mins ago
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Senior Customer Success Manager
Trulioo
Remote, Canada
- $100,000 to $130,000 CAD / year
- Full-time
- Remote
Reporting to the Director, Customer Success, the Senior Customer Success Manager is responsible for maintaining and growing customer revenue and health by aligning customer needs, product…
Added 41 mins ago
MU
Faculty Lecturer - Department of Electrical and Computer Engineering
McGill University
McConnell Eng. Bldg.
- Full-time
If you are an active McGill employee (ie: currently in an active contract or position at McGill University), do not apply through this Career Site. Login to your McGill Workday account and…
Added 55 mins ago
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Senior Analyst, Investment Platforms
BMO
Toronto, ON · FCP
- Full-time
Stays abreast of industry technical and business trends through participation in professional associations, practice communities & individual learning.
Added 55 mins ago
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VP, Managing Counsel- ADP Canada
ADP
Toronto, ON · Etobicoke, Ontario
- Full-time
…ADP Canada. Works closely with the Toronto-based ADP Canada Senior Leadership Team. Coordinates and works with others on the team to drive growth within the business and provides advice and…
Added 56 mins ago
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Senior Water & Wastewater Engineer
Englobe
Regina, SK
- Full-time
Communicate effectively and can lead a high-performing, multi-discipline team through design and contract administration;
Added 56 mins ago
WC
Business Development Representative (2026-402-CP)
WoodGreen Community Services
Toronto, ON
- Contract
Competition #2026-402-CPBusiness Development Representative (2026-402-CP)Employment Type:Contract Hourly (Until March 31, 2027), Bargaining Unit (1 Vacancy)Work Hours:35 hours/week (Monday…
Added 56 mins ago
AC
Senior Mechanical Estimator
Accenture Construct
Toronto, ON
- Full-time
Prepare cost breakdown documents for progress payments and detailed quantity surveys from analysis of contract drawings and specifications.
Added 1 hour ago
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Junior Specialist, Real Estate Transactions (T & I) (Telework/Hybrid)
CBC/Radio-Canada
Montreal, QC
- Full-time
…support to regional offices. This role directly assists the Senior Co-ordinator and Senior Manager in ensuring data integrity and operational excellence across the corporate real estate…
Added 1 hour ago
Senior Manager, Strategic Sourcing
Scotiabank
Toronto, ON
You will partner with senior business leaders, category owners, risk partners, legal, finance, and supplier stakeholders to lead end-to-end sourcing initiatives - from opportunity…
Added 1 hour ago
AC
Intermediate Project Controller
Allnorth Consultants Limited
Sherwood Park, AB · AB · Kamloops, BC · Kelowna, BC · Nanaimo, BC · Vancouver, BC · Victoria, BC · Saskatoon, SK · Calgary, AB
- Full-time
…sectors. This role is suited to an experienced project controls professional who can manage competing priorities, work with a high degree of independence, and exercise sound judgement in a…
Added 1 hour ago
MU
Director of Facilities - Custodial, Grounds, Logistics and Mail and Related Services
McMaster University
Hamilton, ON
- Full-time
…The position provides strategic advice and recommendations to senior facilities leadership on longer-term service planning, emerging operational requirements, risks and opportunities as…

Altis

Executive Assistant

Ottawa, ON, Canada

$71,000 to $87,000 CAD / year · Full-time

Apply About employer

Applications open in a new tab.

Job details

Pay: $71,000 to $87,000 CAD / year
Job type: Full-time
Apply by: Dec 3, 2026
Experience: 3+ years of Executive Assistant experience supporting Vice Presidents, Executives, or other senior leaders
Posting language: English
Posted: Nov 3, 2026

Original job description

Location: Downtown Ottawa, ON -Hybrid

Language: Bilingual, English and French, written and spoken

Duration: Permanent opportunity with great benefits + vacation + pension

Background Check Requirement: Criminal Record Check (CRC)

About the Opportunity

Are you an experienced Executive Assistant who thrives in a fast-paced environment where your organization, judgment, and initiative make a meaningful impact? We are recruiting on behalf of a respected national not-for-profit organization that supports Canada's colleges and institutes, seeking a senior Executive Assistant to support the Vice President of Programs & Partnerships during an exciting period of growth and transformation.

In this highly visible role, you'll act as a trusted partner to a senior executive, managing competing priorities, coordinating complex activities, and building strong relationships with internal leaders and external stakeholders. This is an excellent opportunity for someone who enjoys working independently, values collaboration, and wants to contribute to an organization making a positive impact across Canada's education sector.

What's In It for You

Competitive contract rate, with strong potential to transition into a permanent position

Flexible hybrid work environment built on trust and accountability

Exposure to senior executive leadership and strategic organizational initiatives

Opportunity to contribute to a collaborative, mission-driven organization within Canada's education sector

Professional growth through meaningful work, modern technology, and a culture that values innovation and continuous improvement

Equipment provided, with flexible work hours within a 37.5-hour work week

Your Responsibilities

You'll proactively manage a Vice President's complex calendar, inbox, priorities, and daily workflow, ensuring competing demands are effectively balanced.

You'll coordinate domestic and international travel, meetings, events, and executive logistics while anticipating needs and resolving issues before they arise.

You'll prepare, edit, and coordinate bilingual reports, presentations, correspondence, briefing notes, speeches, meeting materials, and other executive documentation.

You'll build and maintain professional relationships with senior leaders, government representatives, member institutions, and external stakeholders while handling confidential information with discretion.

You'll coordinate work plans, budgets, financial forecasts, expense reporting, invoices, and administrative processes to support divisional operations.

You'll develop and improve administrative procedures, templates, filing systems, and office processes while supporting organizational priorities across the executive leadership team.

Skills and Qualifications

3+ years of Executive Assistant experience supporting Vice Presidents, Executives, or other senior leaders

Bilingual communication skills in English and French, with exceptional written and verbal proficiency in both languages

Advanced proficiency with Microsoft 365, including Outlook, Word, Excel, PowerPoint, and Teams

Experience using or quickly learning business systems such as Microsoft Dynamics 365 Business Central, financial reporting platforms, and Microsoft Copilot or other AI-enabled tools

Demonstrated ability to manage multiple priorities independently while exercising sound judgment and exceptional attention to detail

Strong business acumen, organizational skills, professionalism, and the ability to work confidently with minimal direction

Experience coordinating travel, budgets, executive communications, confidential information, and stakeholder relationships in a complex organizational environment

Why Partner with Altis

If you've never worked with a staffing agency before, we make it easy. We work with top employers across Canada who have great jobs to fill, each vetted and verified by our team. When you apply for a job with Altis, we get to know you as a candidate and learn what your strengths are. Then, if you're a solid match, we handle all the logistics, advocating for you as a candidate for the role, providing access to coaching and connecting you directly with the hiring manager. And rest assured, all our services are free of cost for candidates.

Apply About employer

More about this job

Responsibilities

Manage the Vice President’s calendar, inbox, priorities, travel, meetings, and executive logistics, while preparing bilingual reports, presentations, correspondence, and briefing materials. Coordinate divisional work plans, budgets, expenses, and administrative processes, maintain confidential stakeholder relationships, and improve office procedures and systems.

Requirements

Requires at least three years of Executive Assistant experience supporting senior leaders, strong written and spoken English and French, and advanced proficiency with Microsoft 365. Candidates should demonstrate sound judgment, organization, attention to detail, and experience with executive communications, travel, budgets, confidential information, and stakeholder relationships.

Skills

Executive Calendar Management
Inbox Management
Travel Coordination
Meeting And Event Coordination
Bilingual Written Communication
Bilingual Verbal Communication
Microsoft 365
Outlook
Word
Excel
PowerPoint
Microsoft Teams
Financial Reporting
Microsoft Copilot
Budget Coordination

Benefits

Vacation
Pension
Flexible Hybrid Work Environment
Professional Growth
Equipment Provided
Flexible Work Hours

Visa sponsorship

Not detected in the job text

Keywords

Executive Assistant
Vice President Support
Calendar Management
Inbox Management
Priority Management
Domestic Travel
International Travel
Meeting Coordination
Event Coordination
Executive Communications
Bilingual Documentation
English
French
Confidential Information
Stakeholder Relations
Government Representatives
Work Plans
Budget Coordination
Financial Forecasts
Expense Reporting
Invoices
Administrative Procedures
Microsoft 365
Outlook
Word
Excel
PowerPoint
Microsoft Teams
Microsoft Copilot

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