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Added 1 min ago
TG
Senior Manager, Applications and Engineering
TMX Group
Toronto, ON
- Full-time
The Senior Manager, Applications and Engineering oversees the end-to-end technical operations, support, and development for core Transfer Agency record-keeping and processing platforms.…
Added 1 min ago
E
Senior Recruiter, GandA Marketing
Elastic
Canada
- Full-time
Elasticsearch develops and distributes technology and information that is subject to U.S. and other countries’ export controls and licensing requirements for individuals who are located in…
Added 1 min ago
KS
Marketing Manager, Growth & Client Engagement
K2 Services
Corporate Canada Eastern Office
- Full-time
…cost and accelerate growth. Our capabilities include IT and technology solutions, document processing and administrative support, marketing and communications, billing and AP/AR services,…
Added 1 min ago
Software Engineer, Backend
Lyft
Toronto, ON
…motivated Machine Learning and Software Engineers, learning from senior engineers while shipping production code that impacts systems across the entire…
Added 1 min ago
TG
Project Manager (12 Months Contract)
TMX Group
Toronto, ON
- $100 to $120 CAD / hour
- Full-time
Minimum 7 years’ experience managing Information Technology projects including Cloud implementations
Added 1 min ago
KA
Senior Contract Administrator
Kasian Architecture Interior Design and Planning
Victoria, BC
- Full-time
…range of sectors, including commercial, workplace, healthcare, senior living, industrial, and public…
Added 1 min ago
GL
Senior Security Engineer (Palo Alto)
goeasy Ltd.
Mississauga, ON
- Full-time
Bachelor’s degree in Information Technology, Cybersecurity, or a related field.
Added 1 min ago
GL
Senior IT Security Advisor, Product Security
goeasy Ltd.
Mississauga, ON
- Full-time
The Senior IT Security Advisor, Product Security reports to the Manager, Product Security and plays a critical role in securing and enabling goeasy’s technology landscape. As a senior…
Added 3 mins ago
Industrial Technology Advisor - Various domains
National Research Council Canada
Montréal, QC
We are looking for a senior-career Industrial Technology Advisor (ITA) to support the NRC Industrial Research Assistance Program (NRC IRAP). The ITA would be someone who shares our core…
Added 16 mins ago
A
Senior Civil Engineer & Deputy Manager - Airport
AtkinsRéalis
Toronto, ON
- Full-time
Join AtkinsRéalis’ Engineering Services group as a Senior Civil Engineer & Deputy Manager and play a key role in delivering one of the most significant airport infrastructure projects in…
Added 16 mins ago
TC
Human Resources Operations Advisor
The Corporation of The City of Victoria
Victoria, BC
- Other
Post-secondary diploma or degree in Human Resources Management, Business Administration, Information Technology, or a related discipline.
Added 16 mins ago
Senior Account Executive, Public Sector Professional Services
Amazon
Vancouver, BC
The Amazon Web Services Professional Services team for the Canadian Public Sector is seeking a senior and dynamic Professional Services Account Manager for Western Canada. You will be…
Added 16 mins ago
Senior Account Executive, Public Sector Professional Services
Amazon
Toronto, ON
The Amazon Web Services Professional Services team for the Canadian Public Sector is seeking a senior and dynamic Professional Services Account Manager for Ontario. You will be responsible…
Added 16 mins ago
T
Senior Wealth Operations Officer
TD
Toronto, ON
- Full-time
Support partners with incoming transactions, validating information as needed to perform adjustments within authority levels
Added 31 mins ago
B
Senior Analyst, Investment Platforms
BMO
Toronto, ON · FCP
- Full-time
Partner with Technology teams on internal OMS issues
Added 31 mins ago
ES
Senior Business Analyst
eHealth Saskatchewan
SK · Saskatchewan
- $45.73 to $55.64 CAD / hour
- Full-time
This role supports the Business Application Services team by enabling the effective alignment of business needs and technology solutions across the organization. As a Senior Business…
Added 31 mins ago
WC
Business Development Representative (2026-402-CP)
WoodGreen Community Services
Toronto, ON
- Contract
…understand how to execute outbound prospecting using modern sales…
Added 31 mins ago
O
Lead Revenue Operations Analyst
OpenText
Waterloo, ON
- Full-time
OpenText is a global leader in information management, where innovation, creativity, and collaboration are the key components of our corporate culture. As a member of our team, you will…
Added 32 mins ago
OS
Marketing Manager, Growth & Client Engagement
Opensity Solutions
Burlington, ON
- Full-time
…cost and accelerate growth. Our capabilities include IT and technology solutions, document processing and administrative support, marketing and communications, billing and AP/AR services,…
Added 32 mins ago
FC
Group, Administration II
First Canadian Financial Group
Edmonton, AB
- Full-time
First Canadian Group Benefits is growing nationally, and we're investing in the people, technology and capabilities that will support our next stage of growth.
Added 46 mins ago
M
Manager Engineering
Manulife
Waterloo, ON
- Full-time
As a Manager Engineering, you will lead technology teams in delivering secure, reliable, and user-centered solutions that support business objectives. You will translate technical and…
Added 46 mins ago
CH
Senior Data Warehouse Developer
Calgary Homeless Foundation
Calgary, AB
- Full-time
Reporting to the Manager, Data Analytics & Business Intelligence, the Senior Data Warehouse Developer is responsible for developing and optimising CHF’s Data Warehouse, and associated…
Added 1 hour ago
C
Junior Specialist, Real Estate Transactions (T & I) (Telework/Hybrid)
CBC/Radio-Canada
Montreal, QC
- Full-time
…support to regional offices. This role directly assists the Senior Co-ordinator and Senior Manager in ensuring data integrity and operational excellence across the corporate real estate…
Added 1 hour ago
F
Salesforce Technical Lead
Finning
Surrey, BC
- Full-time
Reporting to the Software Delivery Manager, the Salesforce Technical Lead is responsible for leading a Salesforce delivery team in the design, development, testing, and release of scalable…
Added 1 hour ago
Senior Supply Chain Analyst
Freedom Mobile
North Vancouver, BC
Reporting to the Senior Manager, Wireless Network Supply Chain Operations, the Supply Chain Analyst - Data & Analytics contributes to improving operational performance by developing…

Altis

Executive Assistant

Ottawa, ON, Canada

$71,000 to $87,000 CAD / year · Full-time

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Applications open in a new tab.

Job details

Pay: $71,000 to $87,000 CAD / year
Job type: Full-time
Apply by: Dec 3, 2026
Experience: 3+ years of Executive Assistant experience supporting Vice Presidents, Executives, or other senior leaders
Posting language: English
Posted: Nov 3, 2026

Original job description

Location: Downtown Ottawa, ON -Hybrid

Language: Bilingual, English and French, written and spoken

Duration: Permanent opportunity with great benefits + vacation + pension

Background Check Requirement: Criminal Record Check (CRC)

About the Opportunity

Are you an experienced Executive Assistant who thrives in a fast-paced environment where your organization, judgment, and initiative make a meaningful impact? We are recruiting on behalf of a respected national not-for-profit organization that supports Canada's colleges and institutes, seeking a senior Executive Assistant to support the Vice President of Programs & Partnerships during an exciting period of growth and transformation.

In this highly visible role, you'll act as a trusted partner to a senior executive, managing competing priorities, coordinating complex activities, and building strong relationships with internal leaders and external stakeholders. This is an excellent opportunity for someone who enjoys working independently, values collaboration, and wants to contribute to an organization making a positive impact across Canada's education sector.

What's In It for You

Competitive contract rate, with strong potential to transition into a permanent position

Flexible hybrid work environment built on trust and accountability

Exposure to senior executive leadership and strategic organizational initiatives

Opportunity to contribute to a collaborative, mission-driven organization within Canada's education sector

Professional growth through meaningful work, modern technology, and a culture that values innovation and continuous improvement

Equipment provided, with flexible work hours within a 37.5-hour work week

Your Responsibilities

You'll proactively manage a Vice President's complex calendar, inbox, priorities, and daily workflow, ensuring competing demands are effectively balanced.

You'll coordinate domestic and international travel, meetings, events, and executive logistics while anticipating needs and resolving issues before they arise.

You'll prepare, edit, and coordinate bilingual reports, presentations, correspondence, briefing notes, speeches, meeting materials, and other executive documentation.

You'll build and maintain professional relationships with senior leaders, government representatives, member institutions, and external stakeholders while handling confidential information with discretion.

You'll coordinate work plans, budgets, financial forecasts, expense reporting, invoices, and administrative processes to support divisional operations.

You'll develop and improve administrative procedures, templates, filing systems, and office processes while supporting organizational priorities across the executive leadership team.

Skills and Qualifications

3+ years of Executive Assistant experience supporting Vice Presidents, Executives, or other senior leaders

Bilingual communication skills in English and French, with exceptional written and verbal proficiency in both languages

Advanced proficiency with Microsoft 365, including Outlook, Word, Excel, PowerPoint, and Teams

Experience using or quickly learning business systems such as Microsoft Dynamics 365 Business Central, financial reporting platforms, and Microsoft Copilot or other AI-enabled tools

Demonstrated ability to manage multiple priorities independently while exercising sound judgment and exceptional attention to detail

Strong business acumen, organizational skills, professionalism, and the ability to work confidently with minimal direction

Experience coordinating travel, budgets, executive communications, confidential information, and stakeholder relationships in a complex organizational environment

Why Partner with Altis

If you've never worked with a staffing agency before, we make it easy. We work with top employers across Canada who have great jobs to fill, each vetted and verified by our team. When you apply for a job with Altis, we get to know you as a candidate and learn what your strengths are. Then, if you're a solid match, we handle all the logistics, advocating for you as a candidate for the role, providing access to coaching and connecting you directly with the hiring manager. And rest assured, all our services are free of cost for candidates.

Apply About employer

More about this job

Responsibilities

Manage the Vice President’s calendar, inbox, priorities, travel, meetings, and executive logistics, while preparing bilingual reports, presentations, correspondence, and briefing materials. Coordinate divisional work plans, budgets, expenses, and administrative processes, maintain confidential stakeholder relationships, and improve office procedures and systems.

Requirements

Requires at least three years of Executive Assistant experience supporting senior leaders, strong written and spoken English and French, and advanced proficiency with Microsoft 365. Candidates should demonstrate sound judgment, organization, attention to detail, and experience with executive communications, travel, budgets, confidential information, and stakeholder relationships.

Skills

Executive Calendar Management
Inbox Management
Travel Coordination
Meeting And Event Coordination
Bilingual Written Communication
Bilingual Verbal Communication
Microsoft 365
Outlook
Word
Excel
PowerPoint
Microsoft Teams
Financial Reporting
Microsoft Copilot
Budget Coordination

Benefits

Vacation
Pension
Flexible Hybrid Work Environment
Professional Growth
Equipment Provided
Flexible Work Hours

Visa sponsorship

Not detected in the job text

Keywords

Executive Assistant
Vice President Support
Calendar Management
Inbox Management
Priority Management
Domestic Travel
International Travel
Meeting Coordination
Event Coordination
Executive Communications
Bilingual Documentation
English
French
Confidential Information
Stakeholder Relations
Government Representatives
Work Plans
Budget Coordination
Financial Forecasts
Expense Reporting
Invoices
Administrative Procedures
Microsoft 365
Outlook
Word
Excel
PowerPoint
Microsoft Teams
Microsoft Copilot

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