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Added 13 mins ago
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Junior Specialist, Real Estate Transactions (T & I) (Telework/Hybrid)
CBC/Radio-Canada
Montreal, QC
- Full-time
…support to regional offices. This role directly assists the Senior Co-ordinator and Senior Manager in ensuring data integrity and operational excellence across the corporate real estate…
Added 13 mins ago
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Salesforce Technical Lead
Finning
Surrey, BC
- Full-time
Reporting to the Software Delivery Manager, the Salesforce Technical Lead is responsible for leading a Salesforce delivery team in the design, development, testing, and release of scalable…
Added 13 mins ago
Senior Supply Chain Analyst
Freedom Mobile
North Vancouver, BC
Reporting to the Senior Manager, Wireless Network Supply Chain Operations, the Supply Chain Analyst - Data & Analytics contributes to improving operational performance by developing…
Added 13 mins ago
Senior Manager, Collateral & Margining Technology (Capital Markets Technology)
Scotiabank
Toronto, ON
The Senior Manager, Collateral & Margining Technology (Capital Markets Technology) is responsible for the strategic direction, leadership, and oversight of the global technology…
Added 13 mins ago
Senior Delivery Manager
Scotiabank
Toronto, ON
The Senior Delivery Manager, Enterprise Delivery Office supports Director-level leadership in the end-to-end management of projects within the Enterprise Delivery Office (EDO) Software…
Added 13 mins ago
Senior Manager, Strategic Sourcing
Scotiabank
Toronto, ON
…with a primary focus on Travel and Employee Transportation. As Senior Manager, Corporate Services Sourcing, you will bring market insight, commercial discipline, supplier expertise, and…
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Cyber Security Analyst
AltaLink
Remote, Canada
- Full-time
- Remote
Respond to computer security incidents by collecting, analyzing and preserving digital evidence. Support the response to critical security incidents under the direction of more senior staff.
Added 13 mins ago
Engineering Analyst, Nuclear Industry
BWXT
Cambridge, ON
…generators and shell-and-tube heat exchangers. Reporting to the Manager, Engineering Analysis & Qualification, your position interacts with other Engineering Analysts and Project…
Added 13 mins ago
Senior Engineering Manager, Messaging Experience
Braze
Toronto, ON
We are looking for a Senior Engineering Manager to lead the MX team. Canvas and Campaigns are where every Braze customer spends most of their time in the product, so the quality of this…
Added 13 mins ago
Principal Portfolio (12-month Fixed Term)
BHP
Canada
As a trusted advisor, you will engage with senior leaders, facilitate workshops, provide governance insights, and help embed consistent ways of working that support project excellence…
Added 13 mins ago
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Investigations Manager
Real Estate Council of Ontario
Toronto, ON · Etobicoke, ON
- $120,000 to $160,000 CAD / year
- Full-time
Working closely with Litigation, Registration, Compliance, Inspections, Policy, and senior leadership, the Manager develops investigation strategies, modernizes investigative practices,…
Added 28 mins ago
IR
Senior Manager, Consulting
Info-Tech Research Group
Canada
- Full-time
We are seeking an experienced and dynamic Consulting Senior Manager to lead strategic client engagements, drive executive-level relationships, and oversee the delivery of research-driven…
Added 28 mins ago
Senior Full Stack Developer - UGH - FT Support
Humber College
Toronto, ON
The Senior Full Stack Developer designs, develops, integrates and maintains secure, scalable enterprise applications and data systems, supporting the University of Guelph-Humber’s academic…
Added 28 mins ago
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Manager, Policy Services
House of Commons (Canada) / Chambre des communes (Canada)
Ottawa, ON
- Full-time
The House of Commons’ Finance Services is currently looking to staff the Manager, Policy Services position.
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Mobile Infrastructure Technician
Dexterra
Grande Prairie, AB
- Full-time
Reporting to the Senior Manager, Infrastructure Services, the mobile technician role plays a vital part in keeping technology based infrastructure running and secure.
Added 28 mins ago
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Product Manager
Russell Tobin
Toronto, ON
- $80 to $85 CAD / hour
- Contract
The hiring manager wants to only see candidates who have product management Exp (5 year+ of exp)
Added 28 mins ago
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Manager, Supply Chain & Innovation
IMAX Enhanced | Streaming & Consumer Technology
Mississauga, ON
- Full-time
The Manager, Supply Chain Analytics & Innovation reports to the Senior Director, Supply Chain Operations and partners with Supply Chain leaders to identify, design and implement…
Added 28 mins ago
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Project Manager/Leader - Senior
Akkodis
Toronto, ON
- Contract
…organizational requirements and at the discretion of the Hiring…
Added 28 mins ago
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Senior Data Warehouse Developer
Calgary Homeless Foundation
Calgary, AB
- Full-time
Reporting to the Manager, Data Analytics & Business Intelligence, the Senior Data Warehouse Developer is responsible for developing and optimising CHF’s Data Warehouse, and associated…
Added 28 mins ago
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Senior Engineering Manager, Messaging Experience
Braze
Toronto, ON
- Full-time
We are looking for a Senior Engineering Manager to lead the MX team. Canvas and Campaigns are where every Braze customer spends most of their time in the product, so the quality of this…
Added 43 mins ago
Staff Technical Program Manager - AI/ML
PlayStation Global
Waterloo, ON
…proud legacy of innovation and excellence. SIE is a dynamic technology company, delivering cutting-edge hardware and network services to more than 100 million people and an entertainment…
Added 43 mins ago
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Project Manager (12 Months Contract)
TMX Group
Toronto, ON
- $100 to $120 CAD / hour
- Full-time
The Project Manager (PM) is responsible for planning, delivery and execution of projects for the entire delivery life cycle, applying established TMX standards and best practices. The PM…
Added 43 mins ago
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Executive Assistant I
TD
Toronto, ON
- Full-time
Own and maintain calendar management for multiple leaders (Vice Presidents, Senior Vice Presidents and Assistant Vice Presidents; may include their respective teams) and troubleshoot…
Added 43 mins ago
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Manager, Supply Chain Transformation
KPMG
Montreal, QC
- Full-time
We are looking for a Manager to join our Supply Chain Transformation team to lead transformation programs aimed at rethinking supply chain planning processes, operational models, and…
Added 43 mins ago
CS
Associate Product Manager
Cronometer Software Inc
Revelstoke, BC
- Full-time
We are hiring an Associate Product Manager to help improve the experience of people using Cronometer. You will report to the Product Team Manager and work with other product managers and…

Altis

Executive Assistant

Ottawa, ON, Canada

$71,000 to $87,000 CAD / year · Full-time

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Applications open in a new tab.

Job details

Pay: $71,000 to $87,000 CAD / year
Job type: Full-time
Apply by: Dec 3, 2026
Experience: 3+ years of Executive Assistant experience supporting Vice Presidents, Executives, or other senior leaders
Posting language: English
Posted: Nov 3, 2026

Original job description

Location: Downtown Ottawa, ON -Hybrid

Language: Bilingual, English and French, written and spoken

Duration: Permanent opportunity with great benefits + vacation + pension

Background Check Requirement: Criminal Record Check (CRC)

About the Opportunity

Are you an experienced Executive Assistant who thrives in a fast-paced environment where your organization, judgment, and initiative make a meaningful impact? We are recruiting on behalf of a respected national not-for-profit organization that supports Canada's colleges and institutes, seeking a senior Executive Assistant to support the Vice President of Programs & Partnerships during an exciting period of growth and transformation.

In this highly visible role, you'll act as a trusted partner to a senior executive, managing competing priorities, coordinating complex activities, and building strong relationships with internal leaders and external stakeholders. This is an excellent opportunity for someone who enjoys working independently, values collaboration, and wants to contribute to an organization making a positive impact across Canada's education sector.

What's In It for You

Competitive contract rate, with strong potential to transition into a permanent position

Flexible hybrid work environment built on trust and accountability

Exposure to senior executive leadership and strategic organizational initiatives

Opportunity to contribute to a collaborative, mission-driven organization within Canada's education sector

Professional growth through meaningful work, modern technology, and a culture that values innovation and continuous improvement

Equipment provided, with flexible work hours within a 37.5-hour work week

Your Responsibilities

You'll proactively manage a Vice President's complex calendar, inbox, priorities, and daily workflow, ensuring competing demands are effectively balanced.

You'll coordinate domestic and international travel, meetings, events, and executive logistics while anticipating needs and resolving issues before they arise.

You'll prepare, edit, and coordinate bilingual reports, presentations, correspondence, briefing notes, speeches, meeting materials, and other executive documentation.

You'll build and maintain professional relationships with senior leaders, government representatives, member institutions, and external stakeholders while handling confidential information with discretion.

You'll coordinate work plans, budgets, financial forecasts, expense reporting, invoices, and administrative processes to support divisional operations.

You'll develop and improve administrative procedures, templates, filing systems, and office processes while supporting organizational priorities across the executive leadership team.

Skills and Qualifications

3+ years of Executive Assistant experience supporting Vice Presidents, Executives, or other senior leaders

Bilingual communication skills in English and French, with exceptional written and verbal proficiency in both languages

Advanced proficiency with Microsoft 365, including Outlook, Word, Excel, PowerPoint, and Teams

Experience using or quickly learning business systems such as Microsoft Dynamics 365 Business Central, financial reporting platforms, and Microsoft Copilot or other AI-enabled tools

Demonstrated ability to manage multiple priorities independently while exercising sound judgment and exceptional attention to detail

Strong business acumen, organizational skills, professionalism, and the ability to work confidently with minimal direction

Experience coordinating travel, budgets, executive communications, confidential information, and stakeholder relationships in a complex organizational environment

Why Partner with Altis

If you've never worked with a staffing agency before, we make it easy. We work with top employers across Canada who have great jobs to fill, each vetted and verified by our team. When you apply for a job with Altis, we get to know you as a candidate and learn what your strengths are. Then, if you're a solid match, we handle all the logistics, advocating for you as a candidate for the role, providing access to coaching and connecting you directly with the hiring manager. And rest assured, all our services are free of cost for candidates.

Apply About employer

More about this job

Responsibilities

Manage the Vice President’s calendar, inbox, priorities, travel, meetings, and executive logistics, while preparing bilingual reports, presentations, correspondence, and briefing materials. Coordinate divisional work plans, budgets, expenses, and administrative processes, maintain confidential stakeholder relationships, and improve office procedures and systems.

Requirements

Requires at least three years of Executive Assistant experience supporting senior leaders, strong written and spoken English and French, and advanced proficiency with Microsoft 365. Candidates should demonstrate sound judgment, organization, attention to detail, and experience with executive communications, travel, budgets, confidential information, and stakeholder relationships.

Skills

Executive Calendar Management
Inbox Management
Travel Coordination
Meeting And Event Coordination
Bilingual Written Communication
Bilingual Verbal Communication
Microsoft 365
Outlook
Word
Excel
PowerPoint
Microsoft Teams
Financial Reporting
Microsoft Copilot
Budget Coordination

Benefits

Vacation
Pension
Flexible Hybrid Work Environment
Professional Growth
Equipment Provided
Flexible Work Hours

Visa sponsorship

Not detected in the job text

Keywords

Executive Assistant
Vice President Support
Calendar Management
Inbox Management
Priority Management
Domestic Travel
International Travel
Meeting Coordination
Event Coordination
Executive Communications
Bilingual Documentation
English
French
Confidential Information
Stakeholder Relations
Government Representatives
Work Plans
Budget Coordination
Financial Forecasts
Expense Reporting
Invoices
Administrative Procedures
Microsoft 365
Outlook
Word
Excel
PowerPoint
Microsoft Teams
Microsoft Copilot

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