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Added 6 mins ago
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Altis

Executive Assistant to CIO

Toronto, ON, Canada

Pay: $100,000 to $120,000 CAD / year
Job type: Full-time
Apply by: Oct 29, 2026
Experience: 5+ years of executive support experience, ideally supporting a C-suite executive or founder in a fast-paced environment.
Posting language: English
Posted: Sep 29, 2026

Apply About employer

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Original job description

Location: Toronto, ON (On-site, 5 days/week)

Language: Excellent written and verbal English communication skills are required.

Background Check Requirement: Successful completion of a criminal record check and two professional reference checks.

About the Opportunity

Our client, a leading organization in the financial services sector, is seeking an experienced Executive Assistant to support a high-profile executive whose work spans business leadership, philanthropy, media, travel, and personal commitments. This is an opportunity to become a trusted partner to a dynamic leader in a fast-paced environment where no two days are the same.

Working closely with senior leaders, external stakeholders, and trusted partners, you'll play a critical role in ensuring priorities stay on track, relationships are managed seamlessly, and every detail is executed with precision. If you thrive in a high-performance environment, enjoy variety, and take pride in anticipating what's needed before it's asked, this role offers exceptional exposure and impact. The role combines executive and personal support responsibilities and requires some flexibility beyond a traditional office schedule.

What's In It for You

The opportunity to work alongside an accomplished executive with broad business and community involvement
A collaborative, entrepreneurial workplace that values initiative, trust, and accountability
Meaningful exposure to executive decision-making and high-profile projects
A role where you can build long-term relationships and make a visible impact every day
Comprehensive benefits and a supportive environment that recognizes high performance
The chance to build a rewarding career supporting a dynamic leader in a fast-paced, high-impact role

Your Responsibilities

You'll manage a highly complex calendar, balancing shifting business and personal priorities with confidence.
You'll coordinate domestic and international travel, prepare detailed itineraries, and manage logistics for meetings and events.
You'll prepare presentations, meeting materials, correspondence, and executive briefing packages.
You'll act as a trusted point of contact for internal and external stakeholders, exercising discretion and sound judgment.
You'll coordinate personal appointments, family scheduling, and other confidential matters while maintaining exceptional organization.
You'll anticipate challenges, solve problems proactively, and ensure priorities continue moving forward in a fast-paced environment.

Skills and Qualifications

5+ years of executive support experience, ideally supporting a C-suite executive or founder in a fast-paced environment.
Exceptional calendar management, travel coordination, and executive administration skills.
Strong executive presence with the confidence to build relationships across all levels of an organization.
Outstanding organizational skills, with the ability to manage competing priorities and adapt quickly to changing demands.
Highly proactive, resourceful, and comfortable working independently with minimal direction.
Advanced proficiency with Microsoft Office, including Outlook, PowerPoint, Word, and Excel.
Flexibility to support occasional evening or weekend requests as business needs require.

Note from the Hiring Manager

"We're looking for someone who genuinely enjoys being the person others rely on. If you're energized by variety, thrive in a fast-moving environment, and take pride in building trusted relationships while staying one step ahead, we'd love to meet you."

Why Partner with Altis

If you've never worked with a staffing agency before, we make it easy. We work with top employers across Canada who have great jobs to fill, each vetted and verified by our team. When you apply for a job with Altis, we get to know you as a candidate and learn what your strengths are. Then, if you're a solid match, we handle all the logistics, advocating for you as a candidate for the role, providing access to coaching and connecting you directly with the hiring manager. And rest assured, all our services are free of cost for candidates.

Apply About employer

More about this job

Responsibilities

Manage the executive’s complex business and personal calendar, coordinate domestic and international travel, and prepare presentations, correspondence, meeting materials, and briefing packages. Serve as a trusted contact for stakeholders, coordinate confidential personal and family matters, and proactively resolve issues to keep priorities on track.

Requirements

Requires 5+ years of executive support experience, ideally supporting a C-suite executive or founder, along with strong calendar, travel, and administrative skills. Candidates should demonstrate excellent organization, discretion, initiative, adaptability, executive presence, advanced Microsoft Office proficiency, excellent English communication, and flexibility for occasional evening or weekend requests.

Skills

Calendar Management
Travel Coordination
Executive Administration
Organizational Skills
Prioritization
Adaptability
Proactive Problem-Solving
Discretion
Independent Work
Microsoft Outlook
Microsoft PowerPoint
Microsoft Word
Microsoft Excel
Written Communication
Verbal Communication

Benefits

Comprehensive Benefits
Supportive Work Environment
Career Development
Executive Decision-Making Exposure
High-Profile Project Exposure

Visa sponsorship

Not detected in the job text

Keywords

Executive Assistant
Executive Support
C-Suite
Calendar Management
Travel Coordination
Domestic Travel
International Travel
Itinerary Planning
Meeting Logistics
Event Coordination
Presentation Preparation
Executive Briefing Packages
Correspondence
Stakeholder Management
Confidential Matters
Family Scheduling
Microsoft Office
Microsoft Outlook
Microsoft PowerPoint
Microsoft Word
Microsoft Excel
Financial Services
Criminal Record Check
Professional References
English Communication

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