Filing Clerk

Location: Markham, ON (Fully Onsite, Monday to Friday)
Language: Strong written and verbal English communication skills
Duration: 8 week contract
Compensation: $22.83/hour
Background Check Requirement: Vulnerable Sector Check (VSC) required. Candidates with an existing VSC are preferred, but those willing to obtain one may be considered.

About the Opportunity
Altis Recruitment is seeking a detail-oriented and highly organized Filing Clerk for an 8 week contract opportunity with an established organization in the social services sector. This role will support an important employee records digitization and auditing project, ensuring personnel documentation is accurate, organized, and accessible.

Working closely with the People and Culture team, you'll play a key role in transitioning physical employee records into a centralized digital filing system. This is an excellent opportunity for someone who enjoys independent, detail-focused work and takes pride in maintaining accurate records.

What's In It for You
• Competitive hourly compensation of $22.83/hour
• Consistent weekday hours, with flexibility between 8 AM–4 PM and 9 AM–5 PM
• Free onsite parking at the Markham location
• Opportunity to gain hands-on experience with HR records management, SharePoint, and digital filing systems
• Meaningful project work supporting an organization that makes a positive impact in the community

Your Responsibilities
• You'll review and audit physical and digital employee personnel files to identify missing or incomplete documentation.
• You'll scan, rename, organize, and upload employee records into SharePoint using established filing conventions.
• You'll reconcile physical and electronic records, ensuring information is accurate and complete.
• You'll maintain Excel tracking spreadsheets to monitor progress and document outstanding items.
• You'll support the organization of confidential HR records to ensure documentation is accessible for compliance and audit purposes.
• You'll independently prioritize your workload, maintain an organized filing system, and communicate any discrepancies or questions to the appropriate team members.

Skills and Qualifications
• Previous experience in filing, records management, document control, digitization, or administrative support, and/or relevant post-secondary education.
• Strong organizational skills, exceptional attention to detail, and the ability to maintain accurate records.
• Proficiency with Microsoft Office Suite, particularly Excel, including filtering, data entry, and tracking information.
• Experience with digital document management systems such as SharePoint; familiarity with PeopleSoft or another HRIS is an asset.
• Ability to handle confidential employee information with professionalism and discretion.
• Strong written and verbal communication skills, with the ability to work independently and manage competing priorities.
• Comfortable performing repetitive, detail-oriented tasks in a primarily independent onsite environment.

Why Partner with Altis
If you’ve never worked with a staffing agency before, we make it easy. We work with top employers across Canada who have great jobs to fill, each vetted and verified by our team. When you apply for a job with Altis, we get to know you as a candidate and learn what your strengths are. Then, if you’re a solid match, we handle all the logistics, advocating for you as a candidate for the role, providing access to coaching and connecting you directly with the hiring manager. And rest assured, all our services are free of cost for candidates.

We appreciate the time and effort all applicants invest in their submissions. Please note that only candidates shortlisted for this role will be contacted directly. However, your profile will remain under consideration for future opportunities that align with your experience and career goals.All qualified applicants will receive fair consideration for employment. We welcome individuals of all backgrounds, experiences, and identities including those who identify as women, members of racialized groups, Indigenous Peoples, persons with disabilities, and 2SLGBTQIA+ communities. If you require an accommodation, please review our accessibility policy and reach out to our accessibility officer with any questions. Our human recruiters review all applications and always make the final hiring decision. On occasion, we also use AI-assisted tools to help review applications.